--- title: "Finance and HR System(s)" ocid: "ocds-h6vhtk-058b4c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058b4c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058b4c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058b4c.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WALSALL HOUSING GROUP LIMITED" published: "2026-03-16" --- # Finance and HR System(s) Buyer: WALSALL HOUSING GROUP LIMITED Current stage: Tender OCID: ocds-h6vhtk-058b4c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058b4c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-058b4c.json) ## Summary Walsall Housing Group Limited is currently in the tender stage of procuring a comprehensive Finance and HR System. This procurement opportunity, intended for sub-central government public authorities, is part of the entity's overarching strategy to facilitate operations for its subsidiaries and potentially Aspire Housing Limited. The procurement will provide a unified software solution that can either be integrated across or provided as separate products for finance and HR, expected to go live by 2028. The tender involves a selective procurement method under a competitive flexible procedure with expressions of interest due by 20 April 2026. The key anticipated dates for commencement and operation of the systems include mobilisation in February 2027, with Go Live dates in January and April 2028 for the HR and Finance systems respectively, and a minimum contract term of seven years extendable at the sole discretion of Walsall Housing Group. This tender offers significant opportunities for businesses specialising in software development and integration, particularly those experienced with enterprise resource planning and software support services. It's a substantial project with a contract value of over £7 million, involving complex systems integration and the potential collaboration with Aspire Housing Limited amidst ongoing merger talks. Business growth can be realised through providing innovative solutions, demonstrating seamless integration across systems, and maintaining high standards of software support. Companies with a strong track record in housing or related sectors, flexibility in API provision, and the capability for system self-management by whg post-implementation would be well-positioned to compete for this contract. Small and medium enterprises, as well as voluntary and community sector enterprises, are encouraged to consider this opportunity, emphasising competitive pricing and quality criteria to secure the tender. ## Notice Walsall Housing Group Limited (trading as "whg") is registered with the Regulator of Social Housing, as a registered Provider of Social Housing (L4389), as a company limited by guarantee at Companies House (04015633) and as a registered charity (1108779) with its main operating subsidiaries & entities and all future operating subsidiaries & entities. whg is procuring for and on behalf of its subsidiaries and potentially Aspire Housing Limited. whg requires a wholistic software solution for both finance and HR systems including the build and run phases of such systems. In an ideal world the Finance and HR system will come hosted on the same platform to provide a consistent look and feel across its back office and self-service functions. The Finance and HR systems may be provided as separate products/solutions however seamless integration must be demonstrated. whg anticipated key dates in relation to the Contract are detailed in the tender documentation and split between Mobilisation / Build, License Minimum term with the option to extend at whg's sole discretion. An outline is provided below: * HR System o Mobilisation / Build Period: February 2027 o Go Live: January 2028 o Minimum term: 7 years and 3 months with the option to extend for further periods of up to 5 (five) years at whg's sole discretion. * Finance System o Mobilisation / Build Period: February 2027 o Go Live: April 2028 o Minimum term: 7 years with the option to extend for further periods of up to 5 (five) years at whg's sole discretion. whg and Aspire Housing are in early talks around a potential merger of the two organisations to create a new housing association with over 32,000 homes across their Midlands heartlands. The merger would see the creation of a new housing association, building on an existing footprint across the West Midlands and Staffordshire. Under the proposals, whg and Aspire aim to bring together the best from both organisations to provide excellent housing services, create more regional growth opportunities and build more affordable homes for people in local communities. The estimated contract value includes an allowance for the merger proportion (35%) of licenses and additional costs associated with implementation/build phase over the term including the extension options. Please see the tender documentation for the full description and requirements. ### Lot Information Lot 1 Renewal: The option to extend for further periods of up to five years. ### Planning Information Interested suppliers are invited to participate in this market engagement exercise to consider the outline requirements. They are not to be considered exhaustive or restrictive and we want to understand from this preliminary market engagement exercise of the scope of services we have identified. There will be an initial supplier briefing session held online by Teams on Monday 15th September 09:30-10:30. Following this, a questionnaire shall be issued to interested suppliers to further understand the scope and supply market capacity and capability. To participate, please register your interest by submitting an 'Expression of Interest (EOI)' form available on Pro-Contract Housing Procurement Portal (https://procontract.due-north.com/) project DN787705. All expressions of interest must be submitted through the Pro-Contract Housing Procurement Portal via message function against project DN787705. Please complete and upload the document attached to the portal 'EOI - Finance HR System' by no later than 12.00 noon (GMT) on 08 September 2025. Should you experience any technical difficulties in using the Pro-Contract system, please contact the supplier support helpline on 03300050352. whg is committed to fair, transparent, and competitive procurement in accordance with the Procurement Act 2023. This notice does not constitute a commitment to procure but is intended to inform the development of our procurement strategy and shape our procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/023781-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Mar 2026 | | Submission deadline | 10 Apr 2026 | | Future notice date | 8 Sep 2025 | | Award date | Not specified | | Contract period | 1 Feb 2027 - 31 Mar 2035 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £6,250,000 | | Lots value | £7,046,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WALSALL HOUSING GROUP LIMITED | | Locality | WALSALL | | Post town | Walsall | | Postcode | WS1 1AB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG38 Walsall | | Local authority | Walsall | | Electoral ward | St Matthew's | | Westminster constituency | Walsall and Bloxwich | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48442000 - Financial systems software package - 48443000 - Accounting software package - 48444000 - Accounting system - 48450000 - Time accounting or human resources software package - 48451000 - Enterprise resource planning software package - 72200000 - Software programming and consultancy services - 72261000 - Software support services ## Release History - 16 Mar 2026 at 19:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023781-2026 - 20 Aug 2025 at 12:28 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/050175-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/023781-2026 16th March 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/050175-2025 20th August 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://in-tendhost.co.uk/whg/aspx/home - https://procontract.due-north.com/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058b4c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058b4c.json.