--- title: "CWC25091MW - Leisure Management System" ocid: "ocds-h6vhtk-058b8e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058b8e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058b8e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058b8e.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WOLVERHAMPTON CITY COUNCIL" published: "2025-08-20" --- # CWC25091MW - Leisure Management System Buyer: WOLVERHAMPTON CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-058b8e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058b8e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-058b8e.json) ## Summary The procurement process, initiated by Wolverhampton City Council, involves planning for a new Leisure Management System for facilities in Wolverhampton, United Kingdom. The council is exploring modern solutions for managing Aldersley Leisure Village, Bert Williams Leisure Centre, and Central Baths. These facilities require versatile management systems that can efficiently accommodate varying service needs. Currently in the planning stage, this procurement exercise includes preliminary market engagement with a deadline set for midday on 10th September 2025. Interested parties are encouraged to participate in the engagement process to demonstrate their capabilities and offer insights into available technology solutions in this sector. This tender represents a vital opportunity for businesses specialising in software packages and information systems, particularly those with expertise in leisure management technologies. It is well-suited for small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) capable of providing adaptable "off the shelf" solutions that can be configured to suit specific organisational needs. With a contract period commencing on 1st April 2026, this initiative offers significant prospects for business growth in the Information Technology services sector, fostering innovation and development through participation in this substantial public procurement undertaking by Wolverhampton City Council. ## Notice WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers. Any solution should ideally be available as an "off the shelf" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The closing date for responses is Midday on Wednesday 10th September 2025 ### Planning Information WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers. Any solution should ideally be available as an "off the shelf" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period ends on midday on Wednesday 10th September 2025. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/050279-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Aug 2025 | | Submission deadline | Not specified | | Future notice date | 10 Sep 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WOLVERHAMPTON CITY COUNCIL | | Locality | WOLVERHAMPTON | | Post town | Wolverhampton | | Postcode | WV1 1SH | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG39 Wolverhampton | | Local authority | Wolverhampton | | Electoral ward | St Peters | | Westminster constituency | Wolverhampton West | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72222300 - Information technology services ## Release History - 20 Aug 2025 at 14:50 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/050279-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/050279-2025 20th August 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.wolverhampton.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058b8e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058b8e.json.