---
title: "Scanning of medical records for Musgrove Park Hospital and Yeovil District Hospital"
ocid: "ocds-h6vhtk-058df4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058df4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058df4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058df4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOMERSET NHS FOUNDATION TRUST"
published: "2025-08-26"
---

# Scanning of medical records for Musgrove Park Hospital and Yeovil District Hospital

Buyer: SOMERSET NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-058df4

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058df4)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-058df4.json)

## Summary

The Somerset NHS Foundation Trust recently completed a contracting process for the scanning, archival, and destruction of medical records for Musgrove Park Hospital and Yeovil District Hospital. This procurement, categorised under services within the healthcare sector, was actioned via a limited procurement method, specifically without a prior call for competition, aligning with the NHS Shared Business Services Framework rules. The award was granted to Hugh Symons Information Management on 25th August 2025, with the contract valued at £215,656.12. This agreement includes a 12-month extension option, covering locations throughout the UK, including Taunton and Yeovil, under the industry classification of scanning and records management services.

This contract provides significant potential for businesses specialising in digital records management and data archiving services, particularly those with the capability to ensure secure and compliant handling of sensitive medical data. Despite the limited procurement method chosen, opportunities for similar contracts may arise, beneficial for large-scale records management firms like Hugh Symons, as well as smaller enterprises aiming to partner with or subcontract to established companies in the healthcare records management space. Those with a strong local presence or special agreements within the NHS framework may find greater opportunities for securing similar contracts.

## Notice

Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.

### Lot Information

Lot 1

Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.

Options: 12 Month extension available within contract.

### Procurement Information

This contract has been awarded against the NHS Shared Business Services (SBS) Framework. Operating under the Public Procurement Regulations 2015. The chosen lot does not allow for further competition. The chosen provider remains local to the authorities premises providing assurances for the security and handling of medical records being handled, scanned, stored and destroyed.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/051347-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Aug 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 24 Aug 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £215,656 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOMERSET NHS FOUNDATION TRUST |
| Locality | TAUNTON |
| Post town | Taunton |
| Postcode | TA1 5DA |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK62 Somerset |
| Local authority | Somerset |
| Electoral ward | Bishop's Hull & Taunton West |
| Westminster constituency | Taunton and Wellington |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HUGH SYMONS INFORMATION MANAGEMENT |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management
- 79999100 - Scanning services

## Release History

- 26 Aug 2025 at 15:01 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/051347-2025

## Notice URLs

- https://www.hsim.co.uk/
- https://www.somersetft.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058df4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058df4.json.