---
title: "EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)"
ocid: "ocds-h6vhtk-058fa8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058fa8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058fa8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058fa8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE EDUCATION AUTHORITY"
published: "2026-02-13"
---

# EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

Buyer: THE EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-058fa8

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## Summary

The recent procurement process, led by the Education Authority in Belfast, United Kingdom, focuses on the provision of a fully integrated Finance and HR/Payroll system, formerly known as the iFS Project and now referred to as the EA One Project. This process falls under the category of system and support services and has reached the award stage, with key modifications to the contract completed on 13 February 2026. The process utilises a limited procurement method, which entails awarding the contract without prior publication of a call for competition. The service aims to enhance the financial and HR management capabilities of both the Education Authority and the Department of Education, including significant modifications such as integrating a Punchout solution to bolster ordering processes and compliance with legal requirements, promising a final contract value of £40,401,666, operational until the end of March 2027.

This procurement presents a substantial opportunity for businesses specialising in system integration and support services, particularly those with a focus on public sector solutions. The contract awarded to Fujitsu Services Limited, a large-scale supplier based in Bracknell, reflects the significant demand for expertise in managing complex, integrated Financial Management Information Systems aligned with compliance and efficiency requirements. Companies equipped with technical proficiency in enhancing finance and payroll systems can find considerable growth potential in engagements like these, as the process demands robust technical capabilities and adherence to stringent regulatory frameworks. It is ideal for businesses that can deliver innovative solutions that facilitate prompt payments, accurate invoicing, and streamlined order processes, driving efficiency and compliance within the educational sector.

## Notice

Provision of a fully integrated Finance and HR/Payroll system for the Education Authority

### Lot Information

Lot 1

The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of PS213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be PS40,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.

Options: The initial contract duration for the iFS Contract will be for a period of ten (10) years. The contract will include an option to extend the contract for five (5) further periods of one (1) year (15 years in total).

### Procurement Information

The legislation governing the Contract Modification is the Public Contracts Regulations 2015 (PCR 2015) and Regulation 72 (Modification of contracts during . their term). For this particular contract modification EA could rely on Reg 72(1)(e). Regulation 72(1)(e) states; The changes are "not substantial', and further defines "not substantial" as under Regulation 72(8) of the PCRs as: (a) the modification does not render the contract materially different in character; (b) the modification does not introduce any conditions which, had they been part of the initial procurement, would have (i) allowed for admission of other candidates than those initially selected; (ii) allowed for the acceptance of a tender other than that originally accepted; or (iii) attracted additional participants in the procurement procedure; (c) the modification does not change the economic balance of the contract in favour of the contractor; (d) the modification does not extend the scope of the contract considerably; and (e) the modification does not replace the contractor that the contract was initially awarded to. The introduction of the e-Invoicing module to this contract does not: (f) render the contract materially different in character - (this is an integral module to most modern Finance and Payment systems); (g) it doesn't introduce any new conditions that would have allowed for the admission of other candidates, or, allowed for the acceptance of another tender, or, attracted additional participants in the original procurement procedure; (h) the modification value of PS213,000.00 represents a very small percentage increase (i.e. 0.7%) to the original contract value; (i) the scope of the modification does not extend the scope of the contract considerably (it is a fairly small piece of functionality that is being added to the overall solution); and (j) the modification does not replace the contractor that the contract was initially awarded to (the contract remains with Fujitsu).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013472-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Feb 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Nov 2015 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £40,401,666 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE EDUCATION AUTHORITY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 2NQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FUJITSU SERVICES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72250000 - System and support services

## Release History

- 13 Feb 2026 at 14:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013472-2026
- 28 Aug 2025 at 15:04 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/052127-2025

## Notice URLs

- https://etendersni.gov.uk/epps
- https://global.fujitsu/en-uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:434558-2015:TEXT:EN:HTML
- https://www.eani.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058fa8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058fa8.json.