---
title: "Managed Print Service"
ocid: "ocds-h6vhtk-0590d5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0590d5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0590d5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0590d5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE HIGHLAND COUNCIL"
published: "2026-03-12"
---

# Managed Print Service

Buyer: THE HIGHLAND COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0590d5

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0590d5)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0590d5.json)

## Summary

The Highland Council has awarded a contract for managed print services in the region of UKM6, covering Inverness and surrounding areas. The procurement process, initiated as a tender, has reached the award stage as of March 2026. The contract includes the provision, installation, and maintenance of multi-functional printing devices, and the supply of consumables to various council sites, excluding paper. The service seeks to advance the council's ICT strategy by transitioning to a cloud-based print solution and enhancing network resilience. The procurement method utilised was limited, without prior publication for competition, due to technical reasons. The contract signed on 25th August 2025 is an extension to an existing agreement with Xeretec Office Systems Ltd in effect since 2014, with an additional two years added for further programme development.

This tender offers significant business growth opportunities, particularly for firms involved in printing services and cloud-based solutions. The Highland Council's emphasis on a robust cloud technology roadmap presents a competitive edge for businesses specialising in digital transformation. SMEs, particularly those with expertise in office and computing equipment, can benefit from this contract. Established businesses in the region, or those aiming to expand their footprint in the UKM6 area, have opportunities to support the council’s objectives. The procurement provides stability by offering continuity within the current framework without altering the contract's economic balance or scope significantly.

## Notice

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

### Lot Information

Lot 1

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

### Procurement Information

The existing contract is being modified on the grounds of:

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022150-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 24 Aug 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,929,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE HIGHLAND COUNCIL |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5NX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XERETEC OFFICE SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30120000 - Photocopying and offset printing equipment
- 30121100 - Photocopiers
- 79800000 - Printing and related services
- 79820000 - Services related to printing

## Release History

- 12 Mar 2026 at 09:37 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022150-2026
- 29 Aug 2025 at 15:53 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/052604-2025

## Notice URLs

- http://www.highland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808228
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0590d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0590d5.json.