---
title: "Recruitment function delivery and the maintenance of the Electronic Staff Record (ESR)"
ocid: "ocds-h6vhtk-059152"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059152"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059152.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059152.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS NORTH EAST AND NORTH CUMBRIA INTEGRATED CARE BOARD"
published: "2025-09-01"
---

# Recruitment function delivery and the maintenance of the Electronic Staff Record (ESR)

Buyer: NHS NORTH EAST AND NORTH CUMBRIA INTEGRATED CARE BOARD  
Current stage: Award  
OCID: ocds-h6vhtk-059152

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059152)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-059152.json)

## Summary

The procurement process led by NHS North East and North Cumbria Integrated Care Board focuses on the delivery of recruitment functions and the maintenance of the Electronic Staff Record (ESR). The procurement falls under the category of non-healthcare services and was executed as a direct award under the light touch regime, highlighting a below-threshold procurement method without competition. The contract has been awarded to Northumbria Healthcare NHS Foundation Trust, running for a duration of 12 months from 5 August 2025 to 4 August 2026, with a total value of £53,854.58. This process pertains to the services industry, specifically involving database management and miscellaneous repair and maintenance services, within the UKC region of the United Kingdom. The procurement process has reached the award stage as of 1 September 2025.

This tender offers opportunities for large-scale businesses that specialise in recruitment and staff record maintenance solutions. Companies experienced in handling database management systems and providing comprehensive maintenance services could find growth opportunities through partnerships or sub-contracting. Given that the procurement has been directly awarded, the main opportunity lies in understanding criteria for selection in direct awards and positioning for future direct engagements, particularly in public healthcare procurement. Businesses aiming to expand their footprint within the NHS ecosystem, especially in regions around North Shields and Sunderland, could leverage their expertise and past performance to prepare for similar opportunities in the future.

## Notice

This serves as notice of a direct award of a contract to Northumbria Healthcare NHS Foundation Trust for continuation of recruitment function delivery and the maintenance of the Electronic Staff Record (ESR) and is made in accordance with Schedule 5 of the Procurement Act 2023 (PA23) for non-healthcare services, direct award for below threshold. The objective of the contract is a continuation of ESR recruitment and maintenance services and, as such, NHCFT is the only one suitable supplier as currently providing the ICB's recruitment and ESR maintenance services, and payroll services. Contract of 12 months (05/08/2025 - 04/08/2026) Total Value: PS53,854.58

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/052805-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 4 Aug 2025 |
| Contract period | 4 Aug 2025 - 4 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £44,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS NORTH EAST AND NORTH CUMBRIA INTEGRATED CARE BOARD |
| Locality | SUNDERLAND |
| Post town | Sunderland |
| Postcode | SR5 3XB |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Castle |
| Westminster constituency | Washington and Gateshead South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NORTHUMBRIA HEALTHCARE NHS FOUNDATION TRUST |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48612000 - Database-management system
- 50800000 - Miscellaneous repair and maintenance services

## Release History

- 1 Sep 2025 at 12:26 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/052805-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/052805-2025
  1st September 2025 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.northumbria.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059152. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059152.json.