---
title: "Audio Visual support for Performance Learning Exchange (PLx) - UK Sport's annual learning and development conference"
ocid: "ocds-h6vhtk-05917c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05917c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05917c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05917c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE UNITED KINGDOM SPORTS COUNCIL"
published: "2025-11-21"
---

# Audio Visual support for Performance Learning Exchange (PLx) - UK Sport's annual learning and development conference

Buyer: THE UNITED KINGDOM SPORTS COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05917c

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## Summary

The procurement process for the Audio Visual support for the Performance Learning Exchange (PLx), UK Sport's annual learning and development conference, was conducted by The United Kingdom Sports Council. The event is scheduled from 1st to 3rd December 2025 at the Queens Hotel in Leeds, involving diverse high-performance sports personnel. The procurement is within the services industry category and was carried out as an open competition below threshold, with a complete award status and contract signed on 20th November 2025. The buyer's address is located at 10 South Colonnade, London, and the event is a significant gathering for exploring critical sports performance topics.

This tender presents a lucrative opportunity for SMEs, particularly those specialising in audio-visual services, event management, and support. With a focus on providing world-class audio-visual equipment and support for a major sports conference, businesses that can demonstrate previous experience in managing similar events, offer innovative solutions, and can cater to diverse technical requirements would be well-suited for such an opportunity. The emphasis on sustainability and social value further allows businesses to showcase their commitment to environmental and equity-driven impact, fostering long-term business relationships and growth in this sector.

## Notice

Performance Learning Exchange (PLx) is UK Sport's annual event which provides the opportunity for 300-400 individuals working within the High-Performance environment (Chairs, CEOs, Performance Directors, Managers, Coaches, Sports Science and Medicine personnel) with the opportunity to explore and discuss topics and themes relevant to the system through thought-provoking sessions delivered by experts from inside and outside of sport. It also offers the chance for the system to come together and share thoughts, experiences and world leading practice in the lead up to the winter Olympic and Paralympic Games. UK Sport now invites Tenders for the provision of Audio Visual, Design and support at PLx, a 3 day event, taking place from Monday 1st December - Wednesday 3rd December at the Queens Hotel in Leeds. The PLx schedule will typically consist of a mix of keynote sessions with all delegates in a main plenary room and elective sessions which run concurrently. Generally, 4 sessions run at the same time and the use of up to 4 rooms, and the related AV equipment/technicians, is a necessity. These sessions vary in style from lecture style presentation to hands-on workshops where delegates are encouraged to work with one another and share their knowledge and experiences. The 4 rooms we will use at The Queens Hotel are The Queens Ballroom Palm Court John Charles Suite Ark Royal A brief outline of the standard equipment is listed below. Please note this does not include details of other required equipment such as mixing desks, monitor screens etc., as we would like to hear your thoughts on what would be necessary to deliver a World Class Event at The Queens Hotel. The only addition area to the below details is around video recording. We would like to have the facility to record keynote addresses & sessions, in order to create video montages. The Queens Ballroom Staging (to seat 4-5 + interviewer and must allow enough space for 280 - 300 cabaret seating) Backdrop to staging (exact details to be discussed) Projector(s) & or screen(s) Lectern PA system (to include all speakers, lectern mic, lapel mics (up to 6) and hand held mics Lighting Syndicate Rooms (Palm Court, John Charles Suite, Ark Royal) Staging Lectern PA system including lapel mics, hand held mics) Projector & or Screen Please note all staging should be wheelchair accessible. Outline / Example Agenda Sunday 30 November 14.00 - Ballroom booked for set up Monday 1 December - Chair & CEO event and Coaches event 10.00 - 17.00 Chair and CEO event taking place in the Palm Court and John Charles Suite Coaches event taking place in the Ballroom and Ark Royal Tuesday 2 December - PLx 09.00 - 10.00 - Conference Registration 10.00 - 11.00 - Opening and Keynote 11.00 - 12.30 - Workshops 12.30 - 14.00 - Lunch 14.00 - 15.00 - Keynote 15.00 - 16.30 - Workshops 18.00 - 19.00 - Drinks reception 19.00 - 22.00 - Dinner and PLx Awards Evening Wednesday 3 December - PLx 08.30 - 09.30 - Workshops 09.30 - 10.30 - Keynote 11.00 - 12.30 - Workshops 12.30 - 13.30 - Keynote and Close

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/075988-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Nov 2025 |
| Submission deadline | 26 Sep 2025 |
| Future notice date | Not specified |
| Award date | 20 Nov 2025 |
| Contract period | 20 Nov 2025 - 3 Dec 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £55,000 |
| Lots value | £55,000 |
| Awards value | Not specified |
| Contracts value | £47,169 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE UNITED KINGDOM SPORTS COUNCIL |
| Locality | LONDON |
| Post town | East London |
| Postcode | E14 4PU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI42 Tower Hamlets |
| Local authority | Tower Hamlets |
| Electoral ward | Canary Wharf |
| Westminster constituency | Poplar and Limehouse |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | A V MATRIX |

## CPV Codes

### Divisions

- 98 - Other community, social and personal services

### Codes

- 98390000 - Other services

## Release History

- 21 Nov 2025 at 12:04 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/075988-2025
- 17 Sep 2025 at 08:24 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/057167-2025
- 1 Sep 2025 at 14:24 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/052878-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/075988-2025
  21st November 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/057167-2025
  17th September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/052878-2025
  1st September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-4704
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-5270

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05917c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05917c.json.