---
title: "Outreach/Respite Support for Children With Disabilities"
ocid: "ocds-h6vhtk-05945a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05945a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05945a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05945a.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2025-10-10"
---

# Outreach/Respite Support for Children With Disabilities

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-05945a

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## Summary

Caerphilly County Borough Council is planning a procurement process for "Outreach/Respite Support for Children With Disabilities" in the region of UKL16, Wales, United Kingdom. This process aims to commission services for children under 18 with permanent disabilities or complex health needs. The procurement stage is currently in planning, with the anticipated contract commencement set for 1st February 2026, lasting four years with a possible two-year extension. This open procedure procurement, with a total gross value of approximately £2,520,000, includes an enquiry period ending on 10th November 2025 and a submission deadline by 17th November 2025.

This tender offers significant opportunities for businesses specialising in health and social work services, particularly those experienced in supporting children with disabilities. Firms that can deliver flexible, child-centred services in home or community settings and have staff trained in communication methods like PECS and Makaton are well-suited for this tender. The requirement includes both outreach and respite services, making it a valuable contract for service providers looking to expand operations within public sector frameworks. This is especially beneficial for SMEs and VCSEs able to offer inclusive and tailored support aligned with the Council's commitment to empowering children and families.

## Notice

Social Services, Children's Services requires an arrangement to support children and young people under the age of 18 with permanent and permanent and substantial disabilities, life liming conditions and or complex health needs that impact on their daily living namely:- A severe learning disability A significant sensory disability A severe physical disability or Multiple disabilities - combination of disabilities - physical, cognitive, communication and sensory in nature Full details of the tender requirement and specification shall be issued in the ITT when the tender is advised

### Lot Information

Lot 1

Renewal: Option to extend for up to a further period of two years

### Planning Information

Caerphilly County Borough Council is undertaking preliminary market engagement with suitable providers who are passionate about supporting children with disabilities and their families. The Council is looking to commission services that offers both outreach and respite support for children aged 5 to 17, who are ordinarily resident in Caerphilly and have substantial and permanent disabilities, life-limiting conditions, or complex health needs. This service will play a vital role in helping families manage the demands of caring, while also enabling children to thrive through meaningful play, social interaction, and skill development. Outreach support will focus on helping children build independence and confidence in their communities, while respite will provide essential breaks for unpaid carers.
The Council is seeking suitable providers who can deliver flexible, child-centred support in a variety of settings—including the child’s home, community venues, and public spaces. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering both individual and group-based support, tailored to each child’s needs.
Staff should be trained in communication methods such as PECS and Makaton, and familiar with behavioural approaches like PBS, PACE, and Team Teach. The ability to work outside standard school hours is essential.
This is an opportunity to work in close partnership with the Council to co-design and deliver services that make a real difference. The Council wants to collaborate with service providers who share our commitment to inclusive, responsive, and empowering support for children and families.
If your organisation is interested, please can you express an interest for the preliminary supplier engagement as per the guidance set put below ;-
The Council is holding a preliminary supplier engagment event on Tuesday 16 September 2025 at 13:30 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. 
To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. 
All requests must be received by 15:00 hours Friday 25 July 2025. 
This notice is to commence market engagement prior to going to tender to understand services available to the Council and understand the future structure of the tender. It is anticipated that the Council will devise a framework with a number of suitable providers awarded to the framework.
Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services and to commence preliminary market engagement. Full details of the service specification shall be issued with the call for competition and fully detailed in the tender documents. 
It is anticipated that the contract commencement date is 01 February 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years – contract period will be confirmed in the tender documents.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/064338-2025 |
| Notice type | UK3 - Planned Procurement Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Oct 2025 |
| Submission deadline | 17 Nov 2025 |
| Future notice date | 16 Oct 2025 |
| Award date | Not specified |
| Contract period | 1 Feb 2026 - 31 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## CPV Codes

### Divisions

- 85 - Health and social work services

### Codes

- 85000000 - Health and social work services

## Release History

- 10 Oct 2025 at 15:16 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/064338-2025
- 4 Sep 2025 at 14:34 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/054015-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/064338-2025
  10th October 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/054015-2025
  4th September 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.caerphilly.gov.uk
- https://supplierlive.proactisp2p.com/Account/Login#
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05945a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05945a.json.