---
title: "Timetabling and Room Booking System"
ocid: "ocds-h6vhtk-059522"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059522"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059522.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059522.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF BRIGHTON"
published: "2026-04-29"
---

# Timetabling and Room Booking System

Buyer: UNIVERSITY OF BRIGHTON  
Current stage: Award  
OCID: ocds-h6vhtk-059522

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059522)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-059522.json)

## Summary

The University of Brighton, a public authority in the sub-central government domain, initiated a comprehensive procurement process for a Timetabling and Room Booking System. Located in Brighton, the organisation sought to enhance its existing system, aiming for a full operational status by December 2026, with the system ready for student usage by September 2027. The procurement utilised an open competitive flexible procedure, progressing through various stages from tender to award. The process attracted bids from five suppliers, culminating in a contract award notice dated 29th April 2026. This tender focuses on services associated with software package and information systems, specifically designed to improve educational processes and student experiences.

This tender creates substantial business growth opportunities for software development companies, especially those specialising in educational software and support services. Businesses capable of delivering software development, implementation, and support services can significantly benefit by participating in such procurement processes. The contract awarded to EventMap Ltd, a large enterprise based in Belfast, demonstrates the chance for proficient suppliers with the right expertise to secure contracts leading to long-term collaboration, potentially including a discretionary extension of 24 months. SMEs with niche capabilities in software systems would be well-suited to explore opportunities with similar tenders to expand their market reach and build enduring relationships with reputable educational institutions.

## Notice

The University is looking for suitably skilled and experienced suppliers to provide a replacement for CMIS and associated products to continue delivery of the University's current requirements related to timetabling, room booking, timetable delivery, and timetable data delivery to other systems and planning. The University will also look at enhancing the current service provision where possible by examining other requirements that will improve student experience, timetabling process and associated strands. To deliver timetables to students for September 2027 the University requires the replacement system to be fully operational with all staff trained by end December 2026.

### Lot Information

Lot 1

Renewal: The University may at its discretion extend the contract by 24 months or parts thereof

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039362-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Apr 2026 |
| Contract period | 31 May 2026 - 31 May 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £830,000 |
| Lots value | £830,000 |
| Awards value | £322,456 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF BRIGHTON |
| Locality | BRIGHTON |
| Post town | Brighton |
| Postcode | BN2 4AT |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ21 Brighton and Hove |
| Local authority | Brighton and Hove |
| Electoral ward | Moulsecoomb & Bevendean |
| Westminster constituency | Brighton Kemptown and Peacehaven |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48190000 - Educational software package
- 72261000 - Software support services
- 72262000 - Software development services
- 72263000 - Software implementation services

## Release History

- 29 Apr 2026 at 14:49 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/039362-2026
- 5 Sep 2025 at 14:10 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/054362-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/039362-2026
  29th April 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/054362-2025
  5th September 2025 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/sesharedservices/aspx/Home

## Notice URLs

- http://www.brighton.ac.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059522. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059522.json.