--- title: "Providing Housekeeping Services to British High Commission & British Deputy High Commissions in India" ocid: "ocds-h6vhtk-059659" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059659" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059659.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059659.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE" published: "2025-12-16" --- # Providing Housekeeping Services to British High Commission & British Deputy High Commissions in India Buyer: FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE Current stage: Tender OCID: ocds-h6vhtk-059659 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059659) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-059659.json) ## Summary The Foreign, Commonwealth and Development Office is seeking competent suppliers for their housekeeping services across the British High Commission and several British Deputy High Commissions in India. This tender is currently in the awarding stage, with bids having been submitted by 15th January 2026. The contract will involve providing cleaning services and waste management at various office and residential locations including New Delhi, Mumbai, Chennai, Bangalore, Kolkata, Ahmedabad, and Hyderabad. Each location will be evaluated independently, allowing suppliers to bid on individual or multiple lots. The anticipated contract commencement is on 1st March 2026, with an initial three-year period and an option for extension for an additional two years. The procurement method is open, ensuring competitive participation following the UK Public Contract Regulations 2015. This tender opens lucrative business opportunities for housekeeping service providers, especially those with operations or experience within India. It is well-suited for SMEs and VCSEs given the scope across multiple locations. Eligible businesses can leverage their local expertise, trained workforce, and operational capability to offer specialised services such as waste management, event support, and high-standard hygiene practices. With a significant contract value, approximately £1,230,253 overall, and various specialised requirements, businesses possessing robust service delivery mechanisms, compliance with local laws, and capacity for high-volume operations can significantly benefit from participating in this tender, potentially gaining long-term engagements across multiple sites. ## Notice The British High Commission (BHC) and British Deputy High Commissions (BDHCs) in India intends to engage a competent supplier(s) through a competitive tender process for providing houskeeping services at offices across India. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider(s) and continued business requirement at the BHC and BDHCs.The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). The scope includes cleaning of offices, residences, recreational areas, and event spaces, along with waste management, composting, and support for meetings and functions. Contractors must provide trained personnel, equipment, and consumables, and adhere to strict hygiene, safety, and performance standards. Services also cover reactive and planned cleaning, including high-level surfaces, IT rooms, and food preparation areas. There will be 7 LOTs (7 ITTs) in the teder repersenting the High Commission and Deputy High Commissions accross India where housekeeping services are required, Interested bidder can apply in minimum one lot to all lots as per their presence and expertise. The Seven deivery locations are 1. British High Commission in New Delhi 2. British Deputy High Commission in Mumbai 3. British Deputy High Commission in Chennai 4. British Deputy High Commission in Bangaluru 5. British Deputy High Commission in Kolkata 6. British Deputy High Commission in Ahmedabad 7. British Deputy High Commission in Hyderabad ### Lot Information Providing Housekeeping Services at the British High Commission in New Delhi The British High Commission in New Delhi requires comprehensive housekeeping services across its 24-acre compound, which includes office buildings, 70 residential accommodations, and ancillary facilities. The scope covers routine and planned cleaning of internal and external areas, waste management with composting solutions, roof and gutter cleaning, and support for meetings and events. Services also include replenishment of consumables, handling logistics such as loading/unloading furniture, and maintaining hygiene standards in kitchens, toilets, and recreational areas. Additional requirements include provision of a swimming pool lifeguard and adherence to green cleaning practices. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British High Commission, New Delhi.The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. Providing Housekeeping Services at the British Deputy High Commission in Mumbai The British Deputy High Commission in Mumbai requires housekeeping services for its office premises at location. The scope includes daily cleaning of offices, toilets, pantries, and common areas, waste segregation and disposal, and support for meetings and events. The contractor must ensure replenishment of consumables, maintain hygiene standards, and provide manpower for ad-hoc tasks such as moving furniture. Weekend and public holiday coverage may be required, with overtime compensation applicable. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British Deputy High Commission, Mumbai .The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. Providing Housekeeping Services at the British Deputy High Commission in Chennai The British Deputy High Commission in Chennai requires housekeeping services for its office and residential properties, including the official residence 'Cottingley.' Services include routine and planned cleaning, waste management, and pantry maintenance. Additional requirements include a professional gardener for the large garden, a pool operator who can assist with housekeeping tasks, and carpet shampooing services. Support for official events and adherence to hygiene standards in kitchens and toilets are mandatory. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British Deputy High Commission, Chennai .The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. Providing Housekeeping Services at the British Deputy High Commission in Bengaluru The British Deputy High Commission in Bengaluru requires housekeeping services for its office and residential properties. The scope includes routine cleaning, waste management, and pantry upkeep. The contractor must provide relievers for existing housekeeping staff and assist with tea/coffee service for visitors. Additional tasks include support for meetings and events, replenishment of consumables, and adherence to hygiene standards. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British Deputy High Commission, Bengaluru .The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. Providing Housekeeping Services at the British Deputy High Commission in Kolkata The British Deputy High Commission in Kolkata requires housekeeping services for its office and residential property. The scope includes routine and planned cleaning, waste management, and pantry maintenance. Additional requirements include a full-time gardener at the residence and a part-time gardener at the office, carpet cleaning for an area of 212.21 square meters, when required, and tea/coffee service for visitors. Support for events and adherence to hygiene standards are essential. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British Deputy High Commission, Kolkata .The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. Providing Housekeeping Services at the British Deputy High Commission in Ahmedabad The British Deputy High Commission in Ahmedabad requires housekeeping services exclusively for its residence. The scope includes daily cleaning, laundry, kitchen upkeep, and waste segregation. Additional tasks include periodic deep cleaning, coordination for maintenance works (plumbing, electrical, carpentry), and support for events at the residence. The contractor must ensure proper inventory management and compliance with hygiene standards. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British Deputy High Commission, Ahmedabad .The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. Providing Housekeeping Services at the British Deputy High Commission in Hyderabad The British Deputy High Commission in Hyderabad requires housekeeping services for its residence, which hosts official events and dinners. The scope includes routine cleaning, laundry, kitchen maintenance, and assistance during events, including serving guests and washing utensils. Additional requirements include a gardener for the residence, waste disposal services in coordination with local authorities, and adherence to hygiene standards. The contractor must also provide manpower for lifting heavy objects as needed. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the British Deputy High Commission, Hyderabad.The contract is expected to start from 1 March 2026 and shall expire on 28 Feb 2029 (tentative dates for the initial contract phase). Detailed scope, cleaning schedule and rest of other infirmation will be mentioned in tender documents. Renewal: Initial contract period is for 3 years with an option of further extension for 2 years subject to satisfactory performance by the selected supplier and continued business requirement at BHC/BDHCs at the end of initial term. ### Planning Information Early Market engagement is being planned on 30th September 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines. Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/NBx3Caa6wg A joining link to this virtual market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us by 25th Sept 2025 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/083168-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Dec 2025 | | Submission deadline | 15 Jan 2026 | | Future notice date | 3 Oct 2025 | | Award date | Not specified | | Contract period | 1 Mar 2026 - 28 Feb 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,230,253 | | Lots value | £1,230,253 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE | | Locality | LONDON | | Post town | South West London | | Postcode | SW1A 2AH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 98 - Other community, social and personal services ### Codes - 98341110 - Housekeeping services ## Release History - 16 Dec 2025 at 10:03 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/083168-2025 - 9 Sep 2025 at 09:23 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/054886-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/083168-2025 16th December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/054886-2025 9th September 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://fcdo.bravosolution.co.uk/web/login.html - https://forms.office.com/e/NBx3Caa6wg - https://www.gov.uk/government/organisations/foreign-commonwealth-development-office - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059659. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059659.json.