---
title: "Middleware for Digital Health Records Transformation Project"
ocid: "ocds-h6vhtk-0597ed"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597ed"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0597ed.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0597ed.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-09-10"
---

# Middleware for Digital Health Records Transformation Project

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-0597ed

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597ed)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0597ed.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed the procurement stage and awarded a contract titled "Middleware for Digital Health Records Transformation Project." This contract pertains to the industry category of Software Package and Information Systems. Located in Cardiff, United Kingdom, the procurement utilises a direct award method due to technical reasons, specifically the necessity for interoperability with existing systems at Hywel Dda University Health Board. The contract, valued at £253,249.38, was awarded to Ricoh UK Ltd for a period starting on 1st October 2025 and ending on 31st October 2027, with the potential for three annual extensions. Key milestones include a future signature scheduled by 30th September 2025.

This contract presents substantial opportunities for growth, particularly for businesses specialising in middleware software solutions. Companies equipped with expertise in digital transformation and interoperability systems could find this tender particularly advantageous given the specific technical requirements. Large businesses such as Ricoh UK Ltd, which possess the capacity to manage intellectual property standards and exclusive technological implementations, are well-suited for participation in such tenders. Business users with capabilities in software innovation and integration may find similar contracts an avenue for expanding their service portfolios and client base in the public healthcare sector.

## Notice

Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB). As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.

### Procurement Information

Due to technical reasons, including interoperability reliance on the middleware to work with both document scanners and EDRMS, a code will be developed by the provider, which results in intellectual property. As such, there is only a single supplier who can fulfil this contract requirement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055540-2025 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 10 Sep 2025 |
| Contract period | 30 Sep 2025 - 31 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £211,041 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 10 Sep 2025 at 15:27 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/055540-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/055540-2025
  10th September 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597ed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0597ed.json.