---
title: "Middleware for Digital Health Records Transformation Project"
ocid: "ocds-h6vhtk-0597f5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597f5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0597f5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0597f5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-09-10"
---

# Middleware for Digital Health Records Transformation Project

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-0597f5

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597f5)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0597f5.json)

## Summary

The procurement process for the "Middleware for Digital Health Records Transformation Project" was undertaken by the NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust. The project is classified under the software package and information systems industry category, and is located in Cardiff, United Kingdom. The procurement stage has been completed with an award date of 10th September 2025. This direct award contract, choosing Ricoh UK Ltd as the supplier, will have an initial duration of two years starting 1st October 2025, with a possibility of three one-year extensions, potentially extending to 31st October 2030. The value of the contract is £253,249.38, highlighting its significance and the scope of services required.

This procurement presents a notable business opportunity for companies specialising in software integration that enables efficient electronic document management. The project is specifically designed to enhance the digital health records system within the Hywel Dda University Health Board. Businesses with experience in middleware solutions, especially those focused on interoperability with document scanners and electronic document record management systems, might have found this contract highly relevant. Such projects inherently support business growth by engaging in long-term contracts with public sector health organisations, showcasing expertise in handling sensitive healthcare data and complex system integrations.

## Notice

Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB). As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.

### Procurement Information

Due to technical reasons, including interoperability reliance on the middleware to work with both document scanners and EDRMS, a code will be developed by the provider, which results in intellectual property. As such, there is only a single supplier who can fulfil this contract requirement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055555-2025 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 10 Sep 2025 |
| Contract period | 30 Sep 2025 - 31 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £211,041 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 10 Sep 2025 at 15:33 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/055555-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/055555-2025
  10th September 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597f5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0597f5.json.