--- title: "Hard FM - Provision of Mechanical Repair, Maintenance and Minor Works Services" ocid: "ocds-h6vhtk-0597fa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597fa" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0597fa.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0597fa.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON BOROUGH OF LEWISHAM" published: "2026-03-09" --- # Hard FM - Provision of Mechanical Repair, Maintenance and Minor Works Services Buyer: LONDON BOROUGH OF LEWISHAM Current stage: Tender OCID: ocds-h6vhtk-0597fa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597fa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0597fa.json) ## Summary The London Borough of Lewisham is undertaking a procurement process for the provision of mechanical repair, maintenance, and minor works services. This contract, managed by the public authority as a sub-central government entity, aims to address Hard Facilities Management needs across various council properties. The procurement follows an open, competitive flexible procedure with participation in two stages: an initial qualification through the Procurement Specific Questionnaire (PSQ) and then an invitation to tender for shortlisted suppliers. Interested firms must submit their tenders by 7th April 2026, with the anticipated contract commencement date slated for 4th August 2026, lasting three years and potentially extending for an additional two years. The project, valued at £2.9 million with a gross value of £3.5 million, covers industry categories such as plant repair and maintenance, HVAC installations, and technical inspections, primarily within the UKI44 region of the United Kingdom. This tender presents significant business growth opportunities, especially for SMEs proficient in mechanical and electrical engineering services. Firms specialising in repair and maintenance services for building installations can strengthen their portfolio by engaging in this extensive contract. The competitive nature, underscored by the emphasis on cost, quality, and social value, makes it an attractive bid for organisations with a proven track record in public sector projects. Successful bidders will not only secure a sizable three-year contract but also position themselves for further extensions, potentially reaching up to 2031. Companies aiming to enhance their presence in London's vibrant and diverse community should consider this opportunity to broaden their engagement with the public sector. ## Notice Lewisham Council (the Council) invites you to participate within this Procurement Process and invites you to submit a Tender for the provision of an Mechanical repairs, maintenance and minor improvement works contract on the terms and conditions set out in this Invitation to Tender (ITT), Specification and the Draft Mechanical Repair, Maintenance and Minor Works Services Contract. The words and expressions contained in this ITT have the same meaning that is given to them in the Conditions of Contract and the Service Specification. The Conditions of Contract to be used will be the Council's Conditions of Contract, a copy of which is included in the tender pack. The Contract will be between the successful Tenderer and the Council for the period of three years with an option to extend for a further two years. This Contract will be procured through a competitive flexible procedure, consisting of two stages, in accordance with the Procurement Act 2023. The first stage requires all interested organisations to complete and submit the Procurement Specific Questionnaire (PSQ), this includes questions on the tenderer's legal, financial and technical capability. The five highest scoring suppliers will be shortlisted and invited to participate in the next stage of the procurement process. The selected Suppliers following the PSQ stage who meet the conditions of participation and who are the highest ranked will be invited to submit a full tender. Progression to Stage 2 confirms eligibility to tender and does not guarantee contract award. ### Lot Information Lot 1 Renewal: Up to 2 years at the Council's discretion. ### Planning Information London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Mechanical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Wednesday 24th September. The event will run from 09:30pm to 12:00pm. Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process. Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in". If you are interested in attending this market engagement event, please contact us at Lewisham Lewisham.Procurement@lewisham.gov.uk no later than 12:00 p.m. on Monday, 22 September 2025. Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council. Organisations must ensure that access to the system is available for their representatives dealing with the contract and that this contact is updated as and when required. The Council will not be liable for the lack of delegated access within the organisation and will not directly send any documentation or communication regarding the opportunity, as this shall only be exclusively available through the portal. Organisations are responsible to allow sufficient time to submit their interest. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020835-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Mar 2026 | | Submission deadline | 7 Apr 2026 | | Future notice date | 10 Nov 2025 | | Award date | Not specified | | Contract period | 3 Aug 2026 - 4 Aug 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,900,000 | | Lots value | £2,900,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF LEWISHAM | | Locality | CATFORD | | Post town | South East London | | Postcode | SE6 4RU | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Lewisham | | Electoral ward | Rushey Green | | Westminster constituency | Lewisham East | | Delivery location | TLI44 Lewisham and Southwark | ## CPV Codes ### Divisions - 45 - Construction work - 50 - Repair and maintenance services - 71 - Architectural, construction, engineering and inspection services ### Codes - 45259000 - Repair and maintenance of plant - 45331000 - Heating, ventilation and air-conditioning installation work - 50710000 - Repair and maintenance services of electrical and mechanical building installations - 50720000 - Repair and maintenance services of central heating - 50730000 - Repair and maintenance services of cooler groups - 71334000 - Mechanical and electrical engineering services - 71630000 - Technical inspection and testing services ## Release History - 9 Mar 2026 at 12:04 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020835-2026 - 10 Sep 2025 at 15:39 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/055560-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/020835-2026 9th March 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/055560-2025 10th September 2025 - Preliminary market engagement notice on Find a Tender - https://www.londontenders.org/ ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0597fa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0597fa.json.