--- title: "1356- Karibu- Provision of Estates Services" ocid: "ocds-h6vhtk-059808" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059808" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059808.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059808.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "KARIBU COMMUNITY HOMES" published: "2025-09-10" --- # 1356- Karibu- Provision of Estates Services Buyer: KARIBU COMMUNITY HOMES Current stage: Tender OCID: ocds-h6vhtk-059808 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059808) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-059808.json) ## Summary The procurement process for the "1356- Karibu- Provision of Estates Services" is actively managed by Karibu Community Homes, a public authority based in Brentford, London. The procurement is focused on delivering high-quality estates services for Karibu Community Homes across its housing stock. This opportunity falls within the services category and is at the Conditions of Participation Stage (CoPS), with shortlisted bidders invited to the Final Tender Stage in due course. The procurement is divided into two lots: Grounds Maintenance and Communal Cleaning, with services required across Karibu's properties. The competitive flexible procedure is employed for this process, ensuring a fair opportunity for bidders. The procurement process is open with submissions due by 15 December 2025, and the award period is anticipated to conclude by 27 January 2026. Initial contracts will commence on 1 April 2026 and will run for five years, with possible extensions up to a maximum of 20 years. This tender presents significant opportunities for organisations specialising in maintenance and cleaning services, especially those capable of providing high standards in hygiene and horticulture. Businesses with expertise in grounds maintenance, cleaning, and other related services like pest control or refuse management will find this an attractive opportunity. Karibu Community Homes is interested in bidders who can demonstrate compliance and capability and is open to awarding one or both lots based on demonstrated value and efficiency. With quality and price as key award criteria, and considering the long-term nature of the contract, this tender provides sustainable growth opportunities for small and medium-sized enterprises equipped to deliver consistent and high-quality services. ## Notice Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. PS500,000. The opportunity is divided into two lots: Lot 1 - Grounds Maintenance: Provision of grounds maintenance services across Karibu's schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 - Communal Cleaning: Delivery of cleaning services in communal areas across Karibu's properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award. ### Lot Information Lot 1 - Grounds Maintenance Provision of grounds maintenance services across Karibu's schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care. The provider must follow best practices in grounds upkeep to maintain the visual and environmental quality of communal areas. Renewal: There are 3 x 5 year optional extensions included. This equates to a maximum contract term of 20 years. Lot 2- Communal Cleaning Delivery of communal area cleaning services across Karibu's properties to uphold cleanliness and hygiene standards. The provider is expected to implement professional cleaning practices with consistency, discipline, and attention to detail in all assigned locations. Renewal: 3 x 5 year optional extensions, this equates to a maximum contract term of 20 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/055580-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Sep 2025 | | Submission deadline | 15 Dec 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2026 - 31 Mar 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,500,000 | | Lots value | £2,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KARIBU COMMUNITY HOMES | | Locality | LONDON | | Post town | Twickenham | | Postcode | TW8 0FJ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI7 Outer London - West and North West | | ITL 3 | TLI75 Hounslow and Richmond upon Thames | | Local authority | Hounslow | | Electoral ward | Chiswick Riverside | | Westminster constituency | Hammersmith and Chiswick | | Delivery location | Not specified | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 77310000 - Planting and maintenance services of green areas - 77312000 - Weed-clearance services - 77313000 - Parks maintenance services - 77314000 - Grounds maintenance services - 77320000 - Sports fields maintenance services - 77340000 - Tree pruning and hedge trimming - 90500000 - Refuse and waste related services - 90511300 - Litter collection services - 90620000 - Snow-clearing services - 90630000 - Ice-clearing services - 90690000 - Graffiti removal services - 90910000 - Cleaning services - 90911200 - Building-cleaning services - 90911300 - Window-cleaning services - 90922000 - Pest-control services ## Release History - 10 Sep 2025 at 16:00 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/055580-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/055580-2025 10th September 2025 - Tender notice on Find a Tender ## Notice URLs - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97965&B= - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059808. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059808.json.