---
title: "Increased fees for the appointed Employers Agent (EA) service for the Eastwick Row housing development"
ocid: "ocds-h6vhtk-0599d6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0599d6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0599d6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0599d6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DACORUM BOROUGH COUNCIL"
published: "2025-09-13"
---

# Increased fees for the appointed Employers Agent (EA) service for the Eastwick Row housing development

Buyer: DACORUM BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0599d6

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0599d6)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0599d6.json)

## Summary

The procurement process for the increased fees concerning the Employer's Agent service at the Eastwick Row housing development is managed by Dacorum Borough Council, a regional authority in Hemel Hempstead, UK. This tender falls under the construction consultancy services industry category and recently completed its award phase. The contract, originally awarded in September 2018, was extended due to unforeseeable events in 2023, with a new contract value of £208,204 plus VAT. The procurement method used was a limited award procedure without prior publication, justified by the extreme urgency requirement specified in Regulation 32(2)(c) of the Public Contracts Regulations 2015. Key dates include the signing of the revised contract on 6th August 2024.

This procurement process presents a valuable growth opportunity for construction consultancy firms, particularly those familiar with crisis management and continuity planning in ongoing projects. Small to medium-sized enterprises with experience in managing diverse project challenges, like Philip Pank Partnership LLP, would be well-suited to compete in similar future tenders. This current arrangement underlines the importance of having a resilient operational strategy to handle unforeseen project disruptions, presenting prospects for firms specialising in this area to showcase their expertise and reliability, potentially securing similar opportunities with other local authorities.

## Notice

Extension of the existing contract with Philip Pank Partnership LLP (PPP) for EA services due to: - Collapse of original contractor (Jarvis Contracting Ltd) - Emergency support provided by PPP - Continuity and specialist knowledge of the project

### Lot Information

Lot 1

In 2018, Dacorum Borough Council undertook a competitive procurement exercise to appoint an Employer's Agent (EA) for the Eastwick Row housing development, a scheme comprising 34 new apartments. Following the evaluation of 20 tenders, the contract was awarded to Philip Pank Partnership LLP (PPP) in September 2018 for a value of PS72,046 + VAT. The EA was appointed to manage the building contract through to the end of the defects liability period. However, due to unforeseen circumstances-including the collapse of the original principal contractor, Jarvis Contracting Ltd, in March 2023-PPP was required to provide additional services beyond the original scope. These included liaising with the administrator and bondsman, preparing a full inventory of materials left on site, and supporting the procurement of a replacement contractor. Given PPP's in-depth knowledge of the project and their continued involvement since the design stage, the Council determined that extending the existing contract represented the most expedient and value-for-money solution. A new contract value of PS208,204 + VAT has been agreed, incorporating previously undrawn funds and additional fees for the extended scope of work. This direct award is made under Regulation 32(2)(c) of the Public Contracts Regulations 2015, due to extreme urgency brought about by unforeseeable events. Re-tendering the EA role at this stage would risk significant delays and disruption to the project.

### Procurement Information

The contract has been awarded under Regulation 32(2)(c) of the Public Contracts Regulations 2015 due to extreme urgency brought about by unforeseeable events. Dacorum Borough Council originally procured the Employers Agent (EA) services for the Eastwick Row housing development through a competitive tender in 2018, awarding the contract to Philip Pank Partnership LLP. The EA was appointed to manage the building contract through to the end of the defects liability period. In March 2023, the principal contractor Jarvis Contracting Ltd. went into administration, creating an urgent need for continuity and additional EA support. PPP provided emergency services including liaising with the administrator, securing site materials, and preparing documentation for a new contractor appointment. Given PPP's extensive knowledge of the project and their ongoing involvement since the design stage, re-tendering the EA role would have caused significant delays and risked non-compliance with the Council's Employers Requirements. The Council determined that extending the existing contract was the most expedient and value-for-money solution. The revised contract value is PS208,204 + VAT, incorporating previously undrawn funds and additional fees for the extended scope of work.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/056388-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 5 Aug 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £208,204 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DACORUM BOROUGH COUNCIL |
| Locality | HEMEL HEMPSTEAD |
| Post town | Hemel Hempstead |
| Postcode | HP1 1DN |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH27 South West Hertfordshire |
| Local authority | Dacorum |
| Electoral ward | Hemel Hempstead Town |
| Westminster constituency | Hemel Hempstead |
| Delivery location | TLH23 Hertfordshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PHILIP PANK PARTNERSHIP |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71530000 - Construction consultancy services

## Release History

- 13 Sep 2025 at 05:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/056388-2025

## Notice URLs

- http://dacorum.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0599d6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0599d6.json.