---
title: "Wessex Learning Trust - Provision of Human Resources Information System"
ocid: "ocds-h6vhtk-059ada"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059ada"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059ada.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059ada.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WESSEX LEARNING TRUST"
published: "2026-01-05"
---

# Wessex Learning Trust - Provision of Human Resources Information System

Buyer: WESSEX LEARNING TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-059ada

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## Summary

The Wessex Learning Trust has successfully concluded the procurement process for a cloud-based Human Resources Information System, aimed at enhancing digitalisation and HR efficiency across their institutions. PHP Law LLP served as the procurement advisor, ensuring compliance with the open procedure procurement method. Located in Cheddar, Somerset, the Trust issued this contract, valued at £1,200,000, which encompasses both goods and services related to business transaction and personal business software packages. The contract was awarded to Staff Absence Management Ltd, with an implementation completion target by September 2026, and the system will be operational from 1st April 2026. The contract end date is 31st March 2029, with potential for three one-year extensions up to 2032.

This tender offers considerable growth opportunities for technology firms specialising in HR management systems, particularly those with experience in supporting educational sector requirements. Businesses that can deliver bespoke digital solutions, enhance employee self-service capabilities, and provide comprehensive HR back-office functions such as absence and contract management would find this opportunity particularly aligned with their services. With provisions for extensions and additional services, including a prospective payroll service, companies positioned to scale with educational institutions and deliver reliable cloud-based solutions stand to benefit significantly from engaging in similar public procurement opportunities.

## Notice

This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key products and services will include: a. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency. b. Greater digitalisation, including employee and manager self-service. c. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting. d. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management. e. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.

### Lot Information

Lot LOT-0000

Options: The estimated contract value for the HR system is PS500k, to enable the inclusion of the following: *Contract extensions for a 3 further years *Additional Schools to join the Trust *CPI from year 2 In addition, a further PS500k has been added to the contrct value to enable the potential for a payroll service to be included within the scope of the contract in the future.

Renewal: Option of three further one year extensions (3+1+1+1)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000461-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Jan 2026 |
| Submission deadline | 23 Oct 2025 |
| Future notice date | Not specified |
| Award date | 17 Dec 2025 |
| Contract period | 31 Mar 2026 - 1 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | £1,000,000 |
| Awards value | £1,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESSEX LEARNING TRUST |
| Additional buyers | PHP LAW LLP |
| Locality | TOTNES |
| Post town | Torquay |
| Postcode | TQ9 5RW |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | South Hams |
| Electoral ward | Totnes |
| Westminster constituency | South Devon |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STAFF ABSENCE MANAGEMENT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48400000 - Business transaction and personal business software package
- 48450000 - Time accounting or human resources software package

## Release History

- 5 Jan 2026 at 16:50 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/000461-2026
- 16 Sep 2025 at 08:00 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/056776-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/000461-2026
  5th January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/056776-2025
  16th September 2025 - Tender notice on Find a Tender

## Notice URLs

- http://www.phplaw.co.uk
- https://sampeople.co.uk/
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97871&B=
- https://wessexlearningtrust.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059ada. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059ada.json.