{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-059b0c-2026-05-21T15:44:08+01:00", "date": "2026-05-21T15:44:08+01:00", "ocid": "ocds-h6vhtk-059b0c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "email": "sally.holden@ypo.co.uk", "name": "Sally Holden" }, "roles": [ "buyer" ], "details": { "url": "https://www.ypo.co.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PYDD-1122-TCVN", "name": "Leicestershire County Council, trading as ESPO", "identifier": { "scheme": "GB-PPON", "id": "PYDD-1122-TCVN" }, "address": { "streetAddress": "Barnsdale Way, Grove Park, Enderby", "locality": "Leicester", "postalCode": "LE19 1ES", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "email": "tenders@espo.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.espo.org/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The PME notice indicates that the request for information has been to undertake pre-market engagement only and was sought without prejudice and without commitment. Any information provided will not be used to determine the outcome of the tender process. Have contacted suppliers, both from the previous Framework Agreement and any who have expressed an interest in the upcoming tender, both SMEs and National providers, a questionnaire about their organisation and framework information using their experience in the current market and/or their knowledge from the previous tender. If you would like to have sight of the questionnaire, please contact YPO or the Facilities & Waste Management Services team on facilitiesmanagement@ypo.co.uk Out of the suppliers contacted, I have had varying answers - this is being reviewed to establish the Lot structure and other aspects of the ITT i.e., award criteria, social value outcomes, objective mechanism etc. Additional to the questionnaire, some suppliers were emailed with the below questions, and their responses have been documented and saved for record, however, as more suppliers contacted me with their interest, a formal questionnaire was issued (attached above) to all new suppliers and the ones who received the below questions also. \"Looking at the attached previous Tender documents - * Are the attached documents still relevant - could anything be changed/updated so YPO include everything or are some things now not relevant? * Are there any new regulations YPO need to be aware of i.e., changes to FFF extinguishers etc. * What legislation(s) do you all need to adhere to as a FSE provider i.e., UKAS accredited, BAFE sp205, FRACS and NAFRAR? * What is the tiering system for NAFRAR? * Is the Lot structure currently applicable or are we missing something, such as a specific or particular part of Fire Safety i.e., evacuation signage etc., can this be included within Lot -12-Emergency Lighting perhaps? * What is your knowledge of Halon gas and are you a supplier who can provide this to the MoD? * My knowledge is limited on this aspect - where would 'dampers' sit within the Lot structure - are they already included somewhere, or do they need to be included and if so, which Lot would be suitable, or does it require its own Lot? * Lot 7-Fire Detection & Alarm Systems - could this be linked to security systems or are they 2 separate systems/services, or what about within Lot 8-Fire Monitoring Systems? * Are vape alarms linked into a sprinkler system, and would this then become a managed service to maintain them or are they usually battery operated and therefore become supply only. Would vape alarms be a requirement under the FSE FW?\" 1 virtual meeting was carried out following the issue of the questionnaire meeting notes have been documented and saved for record. Prior to all the official 'pre-market engagement' - 1 telephone conversation was held as a random call, that prompted the above questions initially. There may potentially be additional questions asked regarding clarity around some responses if required, although I doubt these conversations will amount to anything being included in the tender documents, it will more likely be for the buyer knowledge only. Anything that is discussed further, will be documented and saved for record.", "dateMet": "2025-08-31T00:00:00+01:00", "status": "met" } ], "documents": [ { "id": "056849-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056849-2025", "datePublished": "2025-09-16T10:50:06+01:00", "format": "text/html" } ] }, "tender": { "id": "001183", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "YPO - 001183 - Fire Safety Products & Associated Services", "description": "YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Fire Safety Products and Associated Services, for use in the Education market and Local Authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Supplier and the Supplier delivered direct to the end customer. The Framework Agreement will cover the maximum period of 4-years from 1st August 2026 to 31st July 2030 with 1 options to extend for 24-months (subject to an annual review, incorporating price re-establishment and KPI performance.) after the initial first 2-years (1st August 2026 - 31st July 2028). The Framework has an estimated value of between PS4.8m and PS7.2m inclusive of VAT for the maximum life of the Framework (4-years) and any Call-off Contracts. All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "35110000", "description": "Firefighting, rescue and safety equipment" }, { "scheme": "CPV", "id": "51700000", "description": "Installation services of fire protection equipment" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "7" } ], "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "periodRationale": "n/a", "type": "open", "buyerCategories": "https://www.ypo.co.uk/about/customers/permisible-users", "description": "The Pricing Card will be evaluated as follows and relates to Lots 1 and 2: All Tenderer's who meet the minimum score threshold of 25% out of 50% on the Quality/None-Cost element (half the available score) and 10% out of 20% on the Social Value and Sustainability element (half the available score) will be taken through to Price evaluation. Price Component 1: Pricing Approach - Quality Assessed (10%) Suppliers will be required to respond to a pricing-related question which will be assessed on a quality basis. This element evaluates the supplier's approach to pricing rather than the actual prices submitted. The pricing approach will ask suppliers to demonstrate the following: Transparency and clarity of pricing structure Management of pricing risk and cost volatility Demonstration of value for money over the life of the Framework Sustainability and robustness of the pricing model Responses will be scored in accordance with the scoring methodology and descriptions set out in the Invitation to Tender The pricing approach question forms part of the Cost evaluation only and does not assess technical capability, which is evaluated separately under Quality. Price Component 2: Pricing Card - Commercial Evaluation (20%) Suppliers must complete the Pricing Card provided. Price evaluation will be conducted using the CIPFA % difference model for each line. For each line, the submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The price % difference is scored on the % difference between the lowest price and the price submitted. Each line will be given an equal weighting. For example, if 10 lines are evaluated and the section is worth 20% of the total cost criteria marks, each line will carry a weighting of 2%. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a 0 for price for that line. The total weighted score for each line will be added together to give the total score out of 20% Each element will be evaluated separately and the scores for both Pricing Card and Commercial Award question will be added together to combine a total score on Price. The total score achieved for Pricing Card (scored as 20% of the 30% available) will be added to a score of Commercial Award Question (scored as 10% of the total 30% available) to provide an overall supplier score out of 30%. For Lot 3 - Tenderer's awarded a place on both Lots 1 and 2 will automatically be awarded a place on Lot 3. Any pricing from Lot 1 and 2 will pull through automatically to Lot 3. Suppliers will be asked to apply any applicable discount for the combination of supply and service should they wish to include a discount for the combination of both active Fire Safety Equipment and included Servicing of the equipment. The total price including any discounts for each line will be used for evaluation purposes. Price Component 1: Pricing Approach - Quality Assessed (10%) Suppliers will be required to respond to a pricing-related question which will be assessed on a quality basis. This element evaluates the supplier's approach to pricing rather than the actual prices submitted. The pricing approach will ask suppliers to demonstrate the following: Transparency and clarity of pricing structure Management of pricing risk and cost volatility Demonstration of value for money over the life of the Framework Sustainability and robustness of the pricing model Responses will be scored in accordance with the scoring methodology and descriptions set out in this Invitation to Tender The pricing approach question forms part of the Cost evaluation only and does not assess technical capability, which is evaluated separately under Quality. Price Component 2: Pricing Card - Commercial Evaluation (20%) Suppliers must complete the pricing Card provided. Price evaluation will be conducted using the CIPFA % difference model for each line. For each line, the submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The price % difference is scored on the % difference between the lowest price and the price submitted. Each line will be given an equal weighting. For example, if 10 lines are evaluated and the section is worth 20% of the total cost criteria marks, each line will carry a weighting of 2%. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a 0 for price for that line. The total weighted score for each line will be added together to give the total score out of 20% Each element will be evaluated separately and the scores for both Pricing Card and Commercial Award question will be added together to combine a total score on Price. The total score achieved for Pricing Card (scored as 20% of the 30% available) will be added to a score of Commercial Award Question (scored as 10% of the total 30% available) to provide an overall supplier score out of 30%. For Lot 4 - the Price score will be made up of Price Component 1 to form the overall Price weighting (30%). Price Component 1: Pricing Approach - Quality Assessed (30%) Suppliers will be required to respond to a pricing-related question which will be assessed on a quality basis. This element evaluates the supplier's approach to pricing rather than the actual prices submitted. The pricing approach will ask suppliers to demonstrate the following: Transparency and clarity of pricing structure Management of pricing risk and cost volatility Demonstration of value for money over the life of the Framework Sustainability and robustness of the pricing model Responses will be scored in accordance with the scoring methodology and descriptions set out in the Invitation to Tender The pricing approach question forms part of the Price evaluation only and does not assess technical capability, which is evaluated separately under Quality. Actual pricing for Lot 4 will be established at Customer call-off stage by means of Competitive Selection Process. The total scores will be calculated up to two (2) decimal places. Suppliers will not be ranked for this procurement." } }, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "status": "active", "title": "Active Fire Safety Equipment - Supply Only", "description": "For the supply and provision of Active Fire Safety Equipment.", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 12.5% Delivery of fire safety training materials, qualifications and field experience - 12.5% Customer experience, customer service and complaints procedures and recalls - 12.5% Commitments to industry standards inc. disposal legislation i.e., POPs - 12.5%", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using CIPFA % difference model for each Lot a tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against the weighted criteria. The % difference model allocates the lowest price submissions and the highest price the lowest score. The % difference is scored on the % difference between the lowest price and the price submitted. Where a price submitted exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For awards Without Competition however, pre-agreed pricing (via the Pricing Card) will be provided to customers to assist with their analysis. Pricing fixed for 12-months from the commencement of the Framework. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } }, { "id": "2", "title": "Service of Active Fire Safety Equipment", "description": "For the provision of Services for Active Fire Safety Equipment", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 12.5% Delivery of fire safety training materials, qualifications and field experience - 12.5% Customer experience, customer service and complaints procedures and recalls - 12.5% Commitments to industry standards inc. disposal legislation i.e., POPs - 12.5%", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using CIPFA % difference model for each Lot a tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against the weighted criteria. The % difference model allocates the lowest price submissions and the highest price the lowest score. The % difference is scored on the % difference between the lowest price and the price submitted. Where a price submitted exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For awards Without Competition however, pre-agreed pricing (via the Pricing Card) will be provided to customers to assist with their analysis. Pricing fixed for 12-months from the commencement of the Framework. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } }, { "id": "3", "title": "Supply and Service/Maintenance of Active Fire Safety Equipment - Combined", "description": "For supply and provision of Supply and Service/Maintenance of Active Fire Safety Equipment - Combined", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 12.5% Delivery of fire safety training materials, qualifications and field experience - 12.5% Customer experience, customer service and complaints procedures and recalls - 12.5% Commitments to industry standards inc. disposal legislation i.e., POPs - 12.5%", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using CIPFA % difference model for each Lot a tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against the weighted criteria. The % difference model allocates the lowest price submissions and the highest price the lowest score. The % difference is scored on the % difference between the lowest price and the price submitted. Where a price submitted exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For awards Without Competition however, pre-agreed pricing (via the Pricing Card) will be provided to customers to assist with their analysis. Pricing fixed for 12-months from the commencement of the Framework. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The total price including any discounts for each line will be used for evaluation purposes. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } }, { "id": "4", "title": "Fire Risk Assessments and Fire Safety Surveys", "description": "for the provision of Fire Risk Assessments and Fire Safety Surveys", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys - 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10%", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } }, { "id": "5", "title": "Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 1 and 4", "description": "For supply and provision of Active Fire Safety Equipment - Supply Only and Fire Risk Assessments and Fire Safety Surveys.", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% Suppliers awarded a place on both Lots 1 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. Suppliers awarded a place on both Lots 1 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. Suppliers awarded a place on both Lots 1 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } }, { "id": "6", "title": "Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 2 and 4", "description": "For supply and provision of Service of Active Fire Safety Equipment and Fire Risk Assessments and Fire Safety Surveys.", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% Suppliers awarded a place on both Lots 2 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. Suppliers awarded a place on both Lots 2 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. Suppliers awarded a place on both Lots 2 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } }, { "id": "7", "title": "Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 3 and 4", "description": "For supply and provision of Supply and Service/Maintenance of Active Fire Safety Equipment - Combined and Fire Risk Assessments and Fire Safety Surveys.", "status": "active", "value": { "amountGross": 4800000, "amount": 4000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / none-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality / None-cost", "description": "Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% Suppliers awarded a place on both Lots 3 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. Suppliers awarded a place on both Lots 3 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value & Sustainability", "description": "Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. Suppliers awarded a place on both Lots 3 and 4 will be automatically awarded a place on this Lot.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" }, { "type": "economic", "description": "Please refer to the procurement documents" }, { "type": "technical", "description": "Please refer to the procurement documents" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028." }, "hasOptions": true, "options": { "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment." } } ], "communication": { "futureNoticeDate": "2025-11-30T23:59:59Z" }, "status": "active", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "participationFees": [ { "id": "ocds-h6vhtk-059b0c", "type": [ "win" ], "relativeValue": { "proportion": 0.02, "monetaryValue": "award" }, "description": "Retrospective rebate fee at 2%" } ], "submissionMethodDetails": "http://ypo2.my.site.com/s/Welcome", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-06-15T17:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-28T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-07-15T23:59:59+01:00" }, "lotDetails": { "maximumLotsBidPerSupplier": 3, "awardCriteriaDetails": "All successfully awarded suppliers of both Lots 1 and 2 will be automatically awarded a place on to Lot 3. Subsequently, any successfully awarded supplier of Lots 1 and 4 will be automatically awarded a place on Lot 5. Likewise, any successfully awarded supplier of Lots 2 and 4 will be awarded a place on Lot 6 and any successfully awarded supplier of Lots 3 and 4 will be awarded a place on Lot 7." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "All relevant Tender documents can be found following the link provided.", "url": "http://ypo2.my.site.com/s/Welcome" }, { "id": "038640-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/038640-2026", "datePublished": "2026-04-28T14:22:37+01:00", "format": "text/html" }, { "id": "039074-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039074-2026", "datePublished": "2026-04-29T11:29:59+01:00", "format": "text/html" }, { "id": "047279-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047279-2026", "datePublished": "2026-05-21T15:44:08+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-08-01T23:59:59+01:00" }, { "startDate": "2030-08-01T23:59:59+01:00" }, { "startDate": "2030-08-01T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "Please refer to the procurement documentation." }, "riskDetails": "* Non-compliance with Legislation and Standards - due to the nature of the market, regulations and legislation changes any new Regulations and Standards are brought in across the Framework lifetime. While YPO will monitor regulatory developments, such changes cannot be predicted or accounted for in full at this stage. * Total cost of extinguishers and consequent total cost of management may change over the course of this Framework. Pricing reviews will be allowed upon each anniversary of the Framework. * Total cost of contract value if the estimated contract value is exceeded. YPO will monitor the spend under management at award stage of Customer call-off * Geographical coverage - this Framework and the previous iteration of the now expired legacy Agreement YPO 000994 Fire Safety Products & Associated Services will be national coverage which may be unfavourable to SMEs in the market. Although no risk was previously identified and raised as a concern, YPO will monitor potential new entrants to market as this new Framework progresses and identify any need for regional coverage in the next iteration. * Changes in Building Regulations or Standards - updates to building codes, fire safety regulations or sustainability standards during the Framework term may require Specification changes to Fire Safety Equipment. While YPO will monitor regulatory developments, such changes cannot be predicted or accounted for in full at this stage. * Large response from the market, taking extra time and resources to conduct the evaluations may mean the Framework timescales need to be significantly adjusted. * Quality risks - there are several quality standards applicable to the provision of Fire Safety Equipment which is of the upmost importance that YPO maintains for their Customers. This will be managed by asking the right questions of the Tenderer's and stating the required standards in the Specification. * Scope of service provision - in the event of successful Providers widening the scope of their service provision falling under Fire Safety Products & Associated Services (that does not change the overall scope of the contract) in response to legislative changes, YPO reserves the right to update the Specification and ask successful Providers to submit pricing accordingly. If services fall under additional services, the pricing submitted will not be evaluated as per the instructions in this Invitation to Tender. * YPO reserve the right to update this Agreement should any changes in regard to changes in legislation are identified after commencement of the Contract, that may not be identified prior.", "amendments": [ { "id": "039074-2026", "description": "Closing date for Tender responses has been updated from 28/05/2026 to 29/05/2026 to reflect the Tender publication date from 28/04/2026 to 29/04/2026. An update to the Framework details has also been made - no changes have been made to the methodology, however, as some wording was corrected and updated in this notice. Please refer to the Tender documentation for full details of the Tender." }, { "id": "047279-2026", "description": "Changes made are as follows - Within Scope section, updates to 'Are award criteria the same for all lots?' to allow for changes to award criteria per Lot, as detailed below. Extension to the clarification deadline to 28th May 2026 at 5pm BST. Extension to the tender response deadline to 15th June 2026 at 5pm BST. Within the Framework section, slight update to the wording within 'Framework operation description' to reflect the Invitation to Tender document more clearly. Award criteria updated for all 7 Lots (as above) to reflect some amendments to quality questions in the Tender opportunity. Those amendments changed the requirements for all Lots, to Lot specific criteria - specifically for Lots 1, 2 and 3 where the sub-criteria weighting changed from 10% to 12.5% to reflect updates in the Tender quality question sets. Lots 4, 5, 6 and 7 quality sub-criteria remain unchanged." } ] }, "language": "en" }