---
title: "PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***"
ocid: "ocds-h6vhtk-059c7e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059c7e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059c7e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059c7e.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "FERMANAGH AND OMAGH DISTRICT COUNCIL"
published: "2025-09-24"
---

# PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***

Buyer: FERMANAGH AND OMAGH DISTRICT COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-059c7e

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## Summary

Fermanagh and Omagh District Council, a public authority in Northern Ireland, is currently in the planning stage of a procurement process. The council is conducting a pre-market engagement exercise to explore the possibility of contracting a supplier for the digitisation and disposal of planning records. This process will assess the level of market interest and potential options available, with an emphasis on using emerging technologies, including AI. Interested parties are invited to submit their pre-market engagement questionnaires by 12:00 Mid-Day on 7th October 2025. The project aims to improve operational efficiencies and generate revenue while ensuring the preservation of historical records.

This opportunity presents a lucrative prospect for businesses specialising in document management, scanning services, and computer-related services, particularly those adept in AI technologies. Companies that can deliver innovative solutions for document creation, management, and secure disposal will find themselves well-positioned to compete. Additionally, there may be opportunities to develop online access platforms for the digitised records, enhancing their public utility and revenue potential. The contract period is projected to start on 15th May 2026, encouraging firms interested in long-term collaboration to participate in the pre-market discussions.

## Notice

***PRE-MARKET ENGAGEMENT EXERCISE*** PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the Cft Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the Attached Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; * the level of market interest in participating, * the potential options available in the market, and * in particular the potential to make use of emerging technologies, including AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay. **PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** Respondees are not required to wait until the closing date to submit a response. PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT MESSAGING FACILITY AT ANY TIME UP TO Mid-Day 12:00 on 7th October 2025

### Planning Information

***PRE-MARKET ENGAGEMENT EXERCISE***
PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the Cft Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of Planning records. 
This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. 
This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. 
The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the PME Questionnaire. 
Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; • the level of market interest in participating, • the potential options available in the market, and • in particular the potential to make use of emerging technologies, including AI. 
No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay.
**PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** 
Respondees are not required to wait until the closing date to submit a response. 
PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT MESSAGING FACILITY AT ANY TIME UP TO 12:00 Mid-Day on 7th October 2025

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059215-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | 9 Mar 2026 |
| Award date | Not specified |
| Contract period | 14 May 2026 - 14 May 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FERMANAGH AND OMAGH DISTRICT COUNCIL |
| Locality | ENNISKILLEN |
| Post town | Northern Ireland |
| Postcode | BT74 7BA |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN0G Fermanagh and Omagh |
| Local authority | Fermanagh and Omagh |
| Electoral ward | Portora |
| Westminster constituency | Fermanagh and South Tyrone |
| Delivery location | TLN0 Northern Ireland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48310000 - Document creation software package
- 48311000 - Document management software package
- 72130000 - Computer-site planning consultancy services
- 72500000 - Computer-related services
- 72510000 - Computer-related management services
- 79990000 - Miscellaneous business-related services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services

## Release History

- 24 Sep 2025 at 11:15 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059215-2025
- 17 Sep 2025 at 14:44 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/057438-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/059215-2025
  24th September 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/057438-2025
  17th September 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.fermanaghomagh.com/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059c7e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059c7e.json.