---
title: "Provision of Multi-functional Devices"
ocid: "ocds-h6vhtk-059cc0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059cc0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059cc0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059cc0.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EQUALS TRUST"
published: "2026-02-05"
---

# Provision of Multi-functional Devices

Buyer: EQUALS TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-059cc0

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## Summary

The public procurement contract for the Provision of Multi-functional Devices has been recently awarded by Equals Trust, a public authority sub-central government entity located in Nottingham, United Kingdom. The procurement, conducted under an open procedure, focused on office machinery and equipment within the "goods" category. Key dates include the contract award on 4th February 2026, with the contract period starting on 23rd February 2026 and extending until 22nd February 2031, with an option for a one-year renewal to co-terminate lease and maintenance agreements. The contract is valued at £750,000 (gross amount £900,000) and is designed to support multiple educational sites under the trust. Automated Systems Group (ASL) Limited, an SME based in London, successfully won the tender, providing a comprehensive MFD solution tailored for educational environments.

This procurement offers significant opportunities for businesses specialising in multi-functional devices, especially those with experience in the education sector. SMEs such as Automated Systems Group (ASL) Limited have shown their capacity to secure such contracts by demonstrating relevant expertise and adherence to safety and safeguarding protocols critical for educational settings. The opportunity for growth is substantial for businesses that can offer innovative, cost-effective, and environmentally sustainable solutions. Businesses that can provide ongoing support and adapt to technology advancements will find the trust's commitment to continuous improvement a potential area for enhanced collaboration and service provision. This contract underscores the potential for businesses to thrive by addressing the unique needs of educational establishments and adapting to contractual expectations that include phased implementations and the possibility of extending services to additional schools joining the trust.

## Notice

This tender opportunity was issued by Equals Trust. The Contractor must offer an MFD solution that meets the quantity and device specification set by the Trust. The plan is to let the leases in phases for when the current contracts terminate, with co-terminating the lease end dates with the end of the 5-year maintenance agreement. Key contract aims: a. a. have relevant experience of supporting a primary school trust with an agile personalised approach. b. ensure all management and engineers have the personable skills and expertise to work within education, including appropriate safeguarding training and enhanced DBS checks for on-site staff. c. provide the Trust with a 'Letter of Assurance' which states that all staff who visit any of the Trust school sites have been recruited in accordance with 'Keeping children safe in education', with an enhanced DBS check in place. The Supplier will inform the client of all new starter's names and DBS clearance numbers and leavers as they occur. d. provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process. e. support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely. f. implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Trust of areas of opportunity for service improvements, sustainability initiatives or cost savings. g. provide a cost-effective solution to card release printing and data collection. h. be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement. i. provide sustainability initiatives and support. j. be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this. k. ensure that waste will be correctly sorted or disposed of or recycled, if possible.

### Lot Information

Lot LOT-0000

Renewal: Option of a further year extension to enable co-terminus end dates of the maintenance contract with the leases

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010642-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Feb 2026 |
| Submission deadline | 24 Oct 2025 |
| Future notice date | Not specified |
| Award date | 19 Jan 2026 |
| Contract period | 23 Feb 2026 - 22 Feb 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £750,000 |
| Lots value | £750,000 |
| Awards value | £750,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active, Pending |
| Contracts status | Cancelled |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EQUALS TRUST |
| Additional buyers | Missing; PHP LAW LLP |
| Locality | TOTNES |
| Post town | Torquay |
| Postcode | TQ9 5RW |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | South Hams |
| Electoral ward | Totnes |
| Westminster constituency | South Devon |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | AUTOMATED SYSTEMS GROUP (ASL; DESK TOP PUBLISHING MICRO SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30120000 - Photocopying and offset printing equipment
- 30121000 - Photocopying and thermocopying equipment
- 30121100 - Photocopiers

## Release History

- 5 Feb 2026 at 16:02 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/010642-2026
- 5 Feb 2026 at 15:58 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/010629-2026
- 22 Jan 2026 at 10:10 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/005621-2026
- 18 Sep 2025 at 08:00 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/057553-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/010642-2026
  5th February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/010629-2026
  5th February 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/005621-2026
  22nd January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/057553-2025
  18th September 2025 - Tender notice on Find a Tender

## Notice URLs

- http://www.phplaw.co.uk
- https://asl-group.co.uk
- https://dtpgroup.co.uk/
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98170&B=
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059cc0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059cc0.json.