--- title: "Quality Management System for Clinical Trials Unit" ocid: "ocds-h6vhtk-059ef6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059ef6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059ef6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059ef6.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UNIVERSITY OF EXETER" published: "2026-01-14" --- # Quality Management System for Clinical Trials Unit Buyer: UNIVERSITY OF EXETER Current stage: Tender OCID: ocds-h6vhtk-059ef6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059ef6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-059ef6.json) ## Summary The University of Exeter is presently inviting tenders for the provision of an Electronic Quality Management System (eQMS) for its Clinical Trials Unit (ExeCTU). This procurement falls within the industry categories of compliance and medical software, database systems, and IT services, with the opportunity set in the United Kingdom, specifically the UKK region. The current stage of this procurement is the tender stage, with a submission deadline of 28 January 2026 at 17:00. This open procurement process, under the legal basis of UKPGA 2023/54, seeks to enhance operational efficiency and regulatory compliance for managing Standard Operating Procedures and other controlled documentation. The total estimated contract value is £120,000 gross, with the contract expected to run from 23 March 2026 to 22 March 2029, with possibilities for extension. This tender represents a substantial opportunity for businesses specialising in software development, compliance, and medical software services, particularly those with capabilities in delivering robust eQMS solutions. Small and medium-sized enterprises (SMEs), as well as voluntary, community and social enterprises (VCSEs), are encouraged to participate, highlighting the inclusivity of the procurement process. The successful supplier will be expected to provide not only the software but also implementation support, training, and ongoing system support, offering comprehensive engagement with the University. This is an excellent chance for businesses looking to expand their client portfolio in the higher education and healthcare sectors, with potential for future collaborations based on exceptional delivery. ## Notice The University of Exeter Clinical Trials Unit (ExeCTU) is undertaking this procurement process to select an Electronic Quality Management System (eQMS) for use over the coming years. Whilst ExeCTU have an incumbent system they are keen to engage the market and understand whether alternative solutions add further value in respect to operational needs. Such that the selected solution as an outcome of this procurement process will align with the sector's best practice and strengthen their compliance profile to potential collaborators, which is absolute must in this sector. The sought-after solution must comply with clinical trials regulation and Good Clinical Practice, and meet expectations of regulatory inspectors. In particular, it should provide robust functionality for managing the CTU's Standard Operating Procedures and other controlled documentation. The eQMS software is utilized by up to 50 core users and with up to 3 users with full system admin rights to make amendments to the system set up. Suppliers should also be able to provide implementation support, ongoing training, and continuing system support. ### Lot Information Lot LOT-0000 Renewal: Two optional extension periods of 12 months each. ### Planning Information https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98305&B= ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003102-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Jan 2026 | | Submission deadline | 28 Jan 2026 | | Future notice date | 1 Dec 2025 | | Award date | Not specified | | Contract period | 23 Mar 2026 - 22 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | £100,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EXETER | | Locality | EXETER | | Post town | Exeter | | Postcode | EX4 4QJ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | Duryard and St James | | Westminster constituency | Exeter | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48170000 - Compliance software package - 48180000 - Medical software package - 48610000 - Database systems - 48611000 - Database software package - 48612000 - Database-management system - 48613000 - Electronic data management (EDM) - 48614000 - Data-acquisition system - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 14 Jan 2026 at 13:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003102-2026 - 22 Sep 2025 at 11:30 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/058467-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/003102-2026 14th January 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/058467-2025 22nd September 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101704&TID100106938&B= - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98305&B= - https://uk.eu-supply.com/login.asp?B=EXETER - https://www.exeter.ac.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059ef6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059ef6.json.