---
title: "'ACCESS YOUR RECORDS' SERVICE DEVELOPMENT"
ocid: "ocds-h6vhtk-059f2c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059f2c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059f2c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059f2c.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE NATIONAL ARCHIVES"
published: "2026-03-27"
---

# 'ACCESS YOUR RECORDS' SERVICE DEVELOPMENT

Buyer: THE NATIONAL ARCHIVES  
Current stage: Tender  
OCID: ocds-h6vhtk-059f2c

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## Summary

The National Archives, a central government public authority based in Kew, Richmond, initiated a procurement process titled "'ACCESS YOUR RECORDS' SERVICE DEVELOPMENT", within the information technology services sector. This project aims to source a delivery partner to enhance the Access Your Records service, using an iterative Agile development approach. The process follows an 'open' procurement method, detailed as a competitive flexible procedure. Notably, the tender submission deadline was on 22 October 2025, with the service expected to start on 1 January 2026 and potentially extend until 30 June 2027. Unfortunately, the procurement was later cancelled as announced in the termination notice published on 27 March 2026.

This tender presents growth opportunities particularly for businesses skilled in IT services and Agile software development. Companies proficient in technologies like AWS, Open Search, Python, and Flask, and those with experience working with government digital systems stand to benefit significantly. The contract was targeted towards small and medium enterprises (SMEs), focusing heavily on service quality and social value criterion, offering £1,000,000 for initial services with potential renewal for an additional twelve months. Despite the cancellation, awareness of the requirements can prepare companies for similar future opportunities with The National Archives.

## Notice

The objective of this procurement process is to source a delivery partner who will work with us in developing further the 'Access Your Records' service. We plan to award a contract for an initial 6 month period, with an extension option of up to 12 months (i.e. a maximum of 18 months in total). The Access Your Records (AYR) Service offers secure online login for select government and all-access TNA users to browse and search the metadata and record content of digital records they have transferred to The National Archives with ease. They can browse or search to find individual records and view them in the browser or download them if required. This service is distinct from public access services as it also provides access to records that are closed to the public if they are subject to an exemption under the Freedom of Information (FOI) Act. There are many reasons why a government department may need to view previously transferred records e.g. if an FOI request has been made against a closed record or if a public inquiry or subsequent investigation relates to records already transferred to the archive. AYR is following an iterative Agile development approach. All service enhancements will be planned and implemented in response to evidenced user need. We anticipate making improvements to all aspects of the service including our search, browse and view journey. There will also be things we have not yet anticipated that will emerge from user research and stakeholder engagement. The current technology stack comprises: Github, AWS, Open Search, Python, Flask, GDS design system, Universal Viewer.

### Lot Information

Lot 1

Renewal: One extension option of up to 12 months in duration.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028393-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Mar 2026 |
| Submission deadline | 22 Oct 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2026 - 30 Jun 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | £1,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Additional buyers | Missing |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | TLI London, TLJ South East (England) |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72222300 - Information technology services

## Release History

- 27 Mar 2026 at 10:58 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/028393-2026
- 16 Oct 2025 at 09:17 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/065813-2025
- 22 Sep 2025 at 13:24 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/058537-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/028393-2026
  27th March 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/065813-2025
  16th October 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/058537-2025
  22nd September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-5445
  Invitation to Tender (ITT) document.
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-6305
  Clarification questions and answers

## Notice URLs

- http://www.nationalarchives.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059f2c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059f2c.json.