---
title: "Co-ordination of Holiday Activities and Food Programme Across London Borough of Hammersmith and Fulham"
ocid: "ocds-h6vhtk-059f69"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059f69"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059f69.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059f69.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LONDON BOROUGH OF HAMMERSMITH AND FUHAM (LBHF)"
published: "2026-01-20"
---

# Co-ordination of Holiday Activities and Food Programme Across London Borough of Hammersmith and Fulham

Buyer: LONDON BOROUGH OF HAMMERSMITH AND FUHAM (LBHF)  
Current stage: Award  
OCID: ocds-h6vhtk-059f69

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## Summary

The London Borough of Hammersmith and Fulham (LBHF) has initiated a public procurement process titled "Co-ordination of Holiday Activities and Food Programme Across London Borough of Hammersmith and Fulham," targeting the delivery of services under the Holiday Activity and Food (HAF) programme for the financial years starting 2026/27. It aims to coordinate the programme to ensure adequate holiday provision, particularly for families in need, across Easter, Summer, and Christmas holidays. The procurement is conducted as an open procedure under a light-touch regime and is currently in the award stage as of 20th January 2026. The total value of the contract is GBP 2,812,000, with a contract period commencing on 1st May 2026 and lasting until 31st March 2029, with potential extensions for up to two additional years. The awarded supplier is Let Me Play Ltd, a supplier located in Welwyn Garden City, UK.

This procurement process offers significant opportunities for businesses, especially those operating within the service sector and possessing expertise in coordinating large-scale programmes focused on community and youth services. Small and medium enterprises (SMEs) with capabilities in training, development, and grant management would find this opportunity to align with their growth strategies. Businesses specialising in welfare services, non-residential welfare delivery, and holiday centre services would be well-suited to compete, particularly if they have a proven track record in supporting children and youth programs. With a high emphasis on quality, interested businesses can grow by aligning their services to meet LBHF's objectives and collaborate with council partners and local providers to deliver comprehensive holiday provision and support community engagement.

## Notice

Delivery of Holiday Activity and Food Coordination for the local delivery of the HAF programme. This contract is for a minimum of 3 years for delivery from the start of FY 2026/27 with the possibility of extension of up to 2 years. Delivery of the contract includes: * Mapping and ensuring there is adequate holiday provision, targeted towards those most in need * Working with providers to meet grant requirements including safeguarding, risk assessments and monitoring visits * Promoting provision and ensuring good uptake * Working with providers to support council outcomes for children and young people * Supporting providers with training, development and links to additional resources and partners. * Reporting to the council and DfE

### Lot Information

Lot 1

Renewal: Two optional extensions of 12 months each

### Planning Information

The market engagement process will include completing a questionnaie the submission deadline date will be Monday 6th October 2025 12.00 noon. The questions and information are below: https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2025. The programme programme provides healthy meals, enriching activities, and free childcare places to children from low-income families, benefiting their health, wellbeing and learning.
Hammersmith and Fulham Council is planning to retender for the coordinator of their local delivery of the HAF programme. This contract will be for a minimum of 3 years for delivery from the start of FY 2026/27 with the possibility of extension of up to 2 years. 
The requirements of the Coordination contract include:
• Mapping and ensuring there is adequate holiday provision, targeted towards those most in need
• Working with providers to meet grant requirements including safeguarding, risk assessments and monitoring visits 
• Promoting provision and ensuring good uptake
• Working with providers to support council outcomes for children and young people 
• Supporting providers with training, development and links to additional resources and partners. 
• Reporting to the council and DfE 
The provider is expected to manage and distribute grant funding for the delivery of the HAF programme on behalf of the Council. This funding is primarily targeted local VCFS organisations that can demonstrate a good record of local delivery and/or address gaps in provision.
This approach looks to continue the model of HAF delivery established by the Council in 2021. 
The council is keen to hear from:
- Organisations interested in or with experience of, coordinating HAF provision
- local providers of holiday activities for school ages children, in particular VCFS organisations
Questions. 
- Does the proposed model support good value and good outcomes for local school aged children?
- Does it effectively support local providers and reduce barriers to funding?
- Are there any changes to this model that would better support these aims?

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004674-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jan 2026 |
| Submission deadline | 14 Nov 2025 |
| Future notice date | 20 Oct 2025 |
| Award date | 12 Jan 2026 |
| Contract period | 30 Apr 2026 - 31 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,710,000 |
| Lots value | £2,710,000 |
| Awards value | £2,812,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF HAMMERSMITH AND FUHAM (LBHF) |
| Additional buyers | LONDON BOROUGH OF HAMMERSMITH AND FUHAM |
| Locality | LONDON |
| Post town | West London |
| Postcode | W6 9JU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Hammersmith and Fulham |
| Electoral ward | Hammersmith Broadway |
| Westminster constituency | Hammersmith and Chiswick |
| Delivery location | TLI33 Kensington & Chelsea and Hammersmith & Fulham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LET ME PLAY |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 85 - Health and social work services

### Codes

- 55241000 - Holiday centre services
- 85312400 - Welfare services not delivered through residential institutions

## Release History

- 20 Jan 2026 at 10:37 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/004674-2026
- 21 Oct 2025 at 09:51 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/067004-2025
- 22 Sep 2025 at 14:54 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/058622-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/004674-2026
  20th January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/067004-2025
  21st October 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/058622-2025
  22nd September 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://lmp-group.co.uk/
- https://www.capitalesourcing.com
- https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2025
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059f69. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059f69.json.