---
title: "Refuge Alerter System"
ocid: "ocds-h6vhtk-059fc8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059fc8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-059fc8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-059fc8.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WESTON COLLEGE"
published: "2025-09-23"
---

# Refuge Alerter System

Buyer: WESTON COLLEGE  
Current stage: Planning  
OCID: ocds-h6vhtk-059fc8

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## Summary

Weston College, a public authority in sub-central government, is initiating a procurement process through a pre-market engagement for the renewal of their Refuge Alerter System maintenance and callout contract. This process, tagged under the planning stage, is set in Weston-super-Mare, within the UKK12 region. The tender falls under the ‘goods’ procurement category, specifically involving site-safety equipment, with an estimated contract duration from 1 March 2026 to 28 February 2029, potentially extending up to 2031. A pre-market engagement meeting is scheduled, with a deadline for initial supplier engagement on 1 December 2025 to shape the procurement strategy.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs), providing a platform to engage with Weston College and potentially secure a long-term partnership. The contract involves biannual maintenance, fault repair, compliance assurance, and Ofcom licence renewal, offering SMEs a stable revenue opportunity over the contract's lifespan. Businesses with expertise in refuge alerter systems, innovation in site safety equipment, and prompt service delivery models would be particularly well-positioned to benefit from this procurement process, fostering growth and expanding their market presence in this sector.

## Notice

Pre-Market Engagement Brief Summary Market Engagement - Weston College Group Refuge Alerter System Maintenance and Callout Contract Renewal 1. Introduction & Background Weston College is preparing for the renewal of its Refuge Alerter system maintenance and callout contract. The system plays a critical role in ensuring compliance with BS5839-9 and supporting emergency refuge communications across the estate. This pre-market engagement (PME) aims to inform the future procurement strategy and explore market capabilities. 2. Scope of Requirement The contract requirement covers: - Biannual planned preventative maintenance (PPM) - Fault repair with no charge-out, labour, or parts costs - BS5839-9 compliance assurance - Next working day response time - Annual Ofcom licence renewal - Signage provision for refuge areas - Telephone support (8:30am-5pm) - Potential for an optional 5-year fixed pricing with free replacement of obsolete equipment (beyond the 3-year base term) 3. Objectives of Engagement This PME seeks to: - Gauge supplier interest and market capacity - Explore innovation in refuge alert systems and service delivery - Identify risks, challenges, and opportunities for improvement - Inform the Outline Business Case and procurement strategy - Assess appetite for multi-year fixed pricing and enhanced service levels 4. Total value (estimated) * PS10,000 excluding VAT * PS12,000 including VAT The total contract value is based on a fixed price for three years (subject to RPI

### Planning Information

Weston College will host a pre-market engagement meeting with interested suppliers. The format may include:
- A short presentation of current service needs
- Open discussion on innovation, delivery models, and pricing
- Q&A session to clarify expectations and constraints
Suppliers may also be invited to submit written feedback or participate in follow-up one-to-one sessions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058743-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | 1 Dec 2025 |
| Award date | Not specified |
| Contract period | 1 Mar 2026 - 28 Feb 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £10,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESTON COLLEGE |
| Locality | WESTON-SUPER-MARE |
| Post town | Bristol |
| Postcode | BS23 2AL |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK61 North Somerset |
| Local authority | North Somerset |
| Electoral ward | Weston-super-Mare Hillside |
| Westminster constituency | Weston-super-Mare |
| Delivery location | TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment

### Codes

- 35113100 - Site-safety equipment

## Release History

- 23 Sep 2025 at 08:14 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/058743-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/058743-2025
  23rd September 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.weston.ac.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-059fc8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-059fc8.json.