---
title: "Electronic Document and Records Management Solution (EDRMS)"
ocid: "ocds-h6vhtk-05a00b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a00b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a00b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a00b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST"
published: "2025-09-23"
---

# Electronic Document and Records Management Solution (EDRMS)

Buyer: PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-05a00b

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a00b.json)

## Summary

This procurement process, initiated by the Portsmouth Hospitals University NHS Trust, concerns the "Electronic Document and Records Management Solution (EDRMS)" in the document management software package industry category. The contract, with an initial implementation and support phase spanning three years until 30 July 2028, relates to the delivery to the UKJ31 region. The procurement was conducted through a limited method as an award procedure without prior publication, leveraging the London Procurement Partnership Digital Document Solutions framework. The contract, valued at GBP 3,200,000, was signed with Hyland UK Operations Limited on 31 July 2025. Although the proposal included options for two optional 12-month extensions, the initial lot covering the procurement and implementation was cancelled.

This tender presents significant opportunities for growth, specifically for businesses involved in document management and IT services, particularly those adept in handling extensive data migrations and management solutions. Large-scale companies with existing framework agreements or those capable of direct award contracts, such as Hyland UK Operations Limited, can effectively leverage this opportunity. Furthermore, suppliers specialising in long-term solution support and capable of achieving competitive pricing under stringent award criteria stand to benefit from such procurement exercises. This contract highlights the demand for expert services in transforming and managing large digital record repositories, which can be a lucrative space for competent providers looking to expand their business.

## Notice

Electronic Document and Records Management Solution, implementation and support for a core period of 3 years to 30/07/2028.

### Lot Information

Lot 1

Procurement and implementation of an Electronic Document and Records Management solution with estimated initial migration of 15 million documents / 3.75TB data.

Options: Two optional extension periods of 12 months

### Procurement Information

This is a direct award call-off through the London Procurement Partnership (LPP) Digital Document Solutions (DDS) framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058857-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST |
| Locality | COSHAM |
| Post town | Portsmouth |
| Postcode | PO6 3LY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Cosham |
| Westminster constituency | Portsmouth North |
| Delivery location | TLJ31 Portsmouth |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HYLAND UK OPERATIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311000 - Document management software package

## Release History

- 23 Sep 2025 at 11:04 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/058857-2025

## Notice URLs

- https://www.porthosp.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a00b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a00b.json.