--- title: "Clinical Engineering Services - Medical Devices" ocid: "ocds-h6vhtk-05a051" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a051" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a051.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a051.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "OXFORD HEALTH NHS FOUNDATION TRUST" published: "2025-09-23" --- # Clinical Engineering Services - Medical Devices Buyer: OXFORD HEALTH NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-h6vhtk-05a051 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a051) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a051.json) ## Summary The procurement process initiated by Oxford Health NHS Foundation Trust involves the provision of clinical engineering services to support the management of medical devices within the Trust. This planned tender is set under the open procurement method and invites below-threshold competition. It falls within the services category, specifically repair and maintenance services of medical and surgical equipment. The contract commences on 1st April 2026 and spans three years, with the possibility of extension to a total of five years. Located in Oxford, the tender involves servicing all medical equipment within the Trust's geographical boundaries. Important dates to note include the enquiry period ending on 28th November 2025 and the tender period conclusion on 19th December 2025, with electronic submission not allowed. The procurement is spearheaded by Oxford Health NHS Foundation Trust, a public authority central government entity, headquartered at Littlemore Mental Health Centre, Oxford. This tender presents significant growth opportunities for businesses specialising in medical devices and clinical engineering services, particularly those skilled in repair, maintenance, and asset management. Firms equipped to prepare, service, and repair medical devices, as well as provide advisory support aligning with NHS guidelines, will find this procurement advantageous. Suitability criteria encourage participation from SMEs and VCSEs, highlighting the inclusion of small business enterprises and voluntary community sectors. Enhanced DBS checks are required for engineers servicing devices on-site. Companies with the capability to operate within Oxfordshire are invited to leverage this opportunity to forge strong ties with the healthcare sector, thereby enhancing their operational portfolio and augmenting their market presence. ## Notice This notice is to alert the market that the Authority has a requirement for the provision of : a clinical engineering service to support our management of medical devices across Oxford Health NHS Foundation Trust (OHFT). The contract will start from 1st April 2026 and initially run for 3 years with the option for OHFT to extend by a maximum of a further 2 years (5 years in total) The key components of the contract include: * managing the master asset list, * preparing new devices for use in services, * servicing all medical devices at least annually in line with warranties and manufacturing requirements, * responding to issues with devices from clinical teams and completing repairs with devices, * providing OHFT with advice as requested, which will include support with identifying new devices/models, input into clinical evaluations and an annual age/condition analysis of all devices in August of each year to support life cycle planning. We expect the contractor to work within all national and NHS guidelines, regulations and requirements that relate to medical devices. As well as company with all information governance requirements for the NHS. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/058958-2025 | | Notice type | UK3 - Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Sep 2025 | | Submission deadline | 19 Dec 2025 | | Future notice date | 3 Nov 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | £1,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OXFORD HEALTH NHS FOUNDATION TRUST | | Locality | OXFORD | | Post town | Oxford | | Postcode | OX4 4XN | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Oxford | | Electoral ward | Littlemore | | Westminster constituency | Oxford East | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50420000 - Repair and maintenance services of medical and surgical equipment ## Release History - 23 Sep 2025 at 14:11 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/058958-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/058958-2025 23rd September 2025 - Planned procurement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.oxfordhealth.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a051. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a051.json.