---
title: "Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea"
ocid: "ocds-h6vhtk-05a079"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a079"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a079.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a079.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTHEND-ON-SEA CITY COUNCIL"
published: "2026-05-21"
---

# Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea

Buyer: SOUTHEND-ON-SEA CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05a079

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## Summary

Southend-on-Sea City Council has recently awarded a contract for the provision of servicing and maintenance of air conditioning and ventilation equipment across Southend-on-Sea. The procurement, with an Open procedure, covers public buildings and encompasses low-value installations, servicing, maintenance, and responsive repairs. Notably, contractors are required to hold F-Gas Certification. The contract, identified under DN791548, commenced on 1st June 2026 and has a duration of three years with an optional extension of up to three more years. The tender process is completed, with the active contract awarded to R & A Mechanical Services Ltd, valued at £425,433.60 gross. This opportunity was part of Southend-on-Sea City Council's ongoing efforts to improve local infrastructure and service delivery as a sub-central governmental authority in the UK region UKH31.

This tender offers a significant opportunity for businesses specialising in cooling and ventilation equipment, particularly those experienced in public building services. The contract includes a 24-hour response requirement for call-outs, creating ongoing work for businesses adept at providing rapid and reliable service. Small and medium-sized enterprises (SMEs) are particularly well-suited for this contract, given the emphasis on technical qualifications, such as NVQ Level 2, membership in accredited trade associations, and the ability to adapt to the changing needs of the council, especially in light of potential governmental restructuring impacts in Essex. The open and competitive nature of the tender and its scalable options ensure that suitable businesses can align themselves for growth and build lasting relationships with the local government.

## Notice

Southend on Sea City Council is seeking to engage an experienced and qualified supplier to fulfil low value installations, servicing, maintenance and responsive repairs to air conditioning and ventilation equipment within Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works. All potential contractors must hold F-Gas Certification. The duration of the contract is for 3 years with the option to extend for up to an additional 3 years. The contract will be let under a JCT Measured Term Contract

### Lot Information

Lot 1

Options: At the request of the Council the addition / omission of sites, replacement equipment all in accordance with the JCT Measured Term Contract 2024 Edition and Pricing Schedules.

Renewal: The Contract may be extended beyond the Initial Term on a maximum of 3 (three) occasions, for a period of up to 1 (one) year on each occasion (each a "Renewal Period") at the Council's sole discretion, by the Council giving the Successful Supplier not less than 3 (three) months' notice prior to the expiry of the Initial Term or the Renewal Period (as applicable).

### Planning Information

Early Market Engagement:
Southend-on-Sea City Council wishes to receive information and market knowledge from potential suppliers within the air conditioning and ventilation servicing and maintenance sector. 
The Market Engagement Documents can be accessed via:
https://procontract.due-north.com/Advert?advertId=690ee163-8d98-f011-813a-005056b64545&p=b16526a7-7dbd-e611-8118-000c29c9ba21
The deadline for receipt of clarification requests or further information requests, relating to this process is: 18:00 on Wednesday 8th October 2025.
The deadline for submission of completed responses relating to this process is: 12:00 noon on Tuesday 14th October 2025.
Procurement reference: DN791548.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/047359-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 May 2026 |
| Submission deadline | 28 Jan 2026 |
| Future notice date | 12 Nov 2025 |
| Award date | 1 Apr 2026 |
| Contract period | 31 May 2026 - 31 May 2029 |
| Recurrence | 2031-12-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £540,000 |
| Lots value | £540,000 |
| Awards value | £354,528 |
| Contracts value | £354,528 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA CITY COUNCIL |
| Locality | SOUTHEND-ON-SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6FA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | TLH31 Southend-on-Sea |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | R & A MECHANICAL SERVICES |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50700000 - Repair and maintenance services of building installations

## Release History

- 21 May 2026 at 15:32 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/047359-2026
- 14 Apr 2026 at 15:01 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/033902-2026
- 12 Dec 2025 at 09:38 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/082296-2025
- 23 Sep 2025 at 15:47 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059022-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/047359-2026
  21st May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/033902-2026
  14th April 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/082296-2025
  12th December 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/059022-2025
  23rd September 2025 - Preliminary market engagement notice on Find a Tender
- https://procontract.due-north.com/
  The procurement will be conducted electronically via the Council's e-tender facility Pro-Contract https://procontract.due-north.com. Your organisation will need to register on the e-tender system where registration is free of charge. Once you have registered you will need to express an interest in this opportunity (E-Tender Project ID: DN791548), then look at 'My Opportunities' where you will be able to view all the tender documents. Any tender queries in relation to this project must be raised as a clarification request via the messaging portal on the e-tender facility.

## Notice URLs

- https://procontract.due-north.com
- https://procontract.due-north.com/Advert?advertId=690ee163-8d98-f011-813a-005056b64545&p=b16526a7-7dbd-e611-8118-000c29c9ba21
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a079. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a079.json.