---
title: "Docman 10X GP Document Workflow Solution"
ocid: "ocds-h6vhtk-05a130"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a130"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a130.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a130.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE"
published: "2025-09-24"
---

# Docman 10X GP Document Workflow Solution

Buyer: BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-05a130

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## Summary

The Business Services Organisation Procurement and Logistics Service, located in Belfast, Northern Ireland, has completed the procurement process for the "Docman 10X GP Document Workflow Solution." This procurement falls under the services industry category, specifically IT services, consulting, software development, internet, and support. The procurement was conducted through a direct method, confirming OneAdvanced Limited as the supplier. The contract, valued at £5,500,000 excluding VAT, is scheduled to run from 3rd November 2025 to 30th March 2029. The agreement enhances GP practices' ability to manage and process documents efficiently, replacing the older Docman7 system with the new Docman10X product. The award notice was published on 24th September 2025, with the standstill period ending on 3rd October 2025, and the contract signature is scheduled for 30th October 2025.

This tender creates significant growth opportunities for businesses specialising in electronic document management and IT solutions, particularly those capable of providing advanced workflow systems integrated with clinical systems. Companies in the technology and healthcare IT sectors can benefit from such opportunities, given the demand for secure, cloud-based solutions that improve document workflow efficiency in healthcare settings. While the direct award method favoured OneAdvanced Limited due to their ownership and sole-provision rights of the Docman10X, this landscape prompts IT firms, especially those focusing on healthcare innovations, to strategically position themselves for future collaborations or competitive tenders.

## Notice

Docman 10X is a cloud-based software platform that is fully integrated into the GP clinical systems. Docman 10X manages incoming clinical correspondence, it is accessed entirely through a web browser, providing complete secure access to clinical documents and structured data from anywhere at any time. It is an advanced electronic document management, workflow, and transfer software for GP practices to process inbound and outbound correspondence and to share and manage documents through a related episode of patient care, allowing all users to view and annotate/update documentation with full audit history and version control capabilities. The Docman10X solution utilises Docman Connect to download patient documents, sent by Electronic Document Transfer (EDT) from various sources, but mainly from secondary care to the solution with the functionality to segregate and categorise documents to easily identify all documentation. GP Practice users can workflow documents to other GP Practice users both automatically (via configurable rules) and manually with the capability to enable user access permissions and restrictions based on type of document. This workflow can be configured to match to the practice business processes. All GP Practices in Northern Ireland have a requirement to process inbound documents from Secondary Care relating to their patients. The majority of these documents are sent via Electronic Document Transfer (EDT), documents not sent via EDT or sent from organisations not equipped to be sent via EDT will be sent on paper and these documents will need to be scanned by the practice staff. It is therefore essential for every GP Practice to have an easy to use electronic Document Management solution to enable them to quickly capture, file, workflow, view and process all inbound documents efficiently and safely. The existing Docman7 product is owned by One Advanced, however they allow for approved affiliates to provide and support the Docman 7 product. Docman 7 is currently being delivered and supported by Microtech as an approved affiliate as per DAC13195. However, Docman7 is being withdrawn from the market and One Advanced are the owner and the sole provider for the successor product Docman10X. It is our intention to complete a Direct award to the value of PS5,500,000.00 (exclusive of VAT)

### Procurement Information

The existing Docman7 product is owned by One Advanced, however they allow for approved affiliates to provide and support the Docman 7 product. Docman 7 is currently being delivered and supported by Microtech as an approved affiliate as per DAC13195. However, Docman7 is being withdrawn from the market and One Advanced are the owner and the sole provider for the successor product Docman10X. One Advanced do not have any agreement in place for approved affiliates to provide and support the Docman10x product. Therefore Microtech, and other suppliers, will not be able to provide Docman10X.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059316-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Sep 2025 |
| Contract period | 3 Nov 2025 - 30 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £5,500,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT2 8DQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Central |
| Westminster constituency | Belfast South and Mid Down |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ONEADVANCED |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 24 Sep 2025 at 13:49 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/059316-2025
- 24 Sep 2025 at 13:36 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/059307-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/059316-2025
  24th September 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/059307-2025
  24th September 2025 - Transparency notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.oneadvanced.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a130. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a130.json.