--- title: "Pre-Market Engagement for the provision of a Youth Justice Case Management Solution" ocid: "ocds-h6vhtk-05a1c6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a1c6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a1c6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a1c6.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "FLINTSHIRE COUNTY COUNCIL" published: "2025-09-25" --- # Pre-Market Engagement for the provision of a Youth Justice Case Management Solution Buyer: FLINTSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-05a1c6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a1c6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a1c6.json) ## Summary Flintshire County Council is currently in the planning stage of a public procurement process, seeking pre-market engagement for the provision of a Youth Justice Case Management Solution. This initiative, forming part of the Flintshire Youth Justice Service, is primarily focused on developing a system that securely manages case information for children and young people, providing key performance information as per the requirements of the Youth Justice Board. The organisation is located in Flintshire, United Kingdom (postal code CH7 6NA), and operates under Welsh devolved regulations. An important date for interested suppliers is 9th October 2025, by when they must submit a brief overview of their solution. The procurement method involves market engagement to explore existing solutions, scheduled to conclude by 30th November 2025. This procurement presents significant opportunities for IT service providers, particularly those offering software packages and information systems. Businesses with expertise in developing secure, compliant case management systems suitable for governmental or justice-oriented applications would find this opportunity highly pertinent. Given the requirement for minimal configuration and a comprehensive performance metric framework, companies specialising in 'out of the box' solutions with robust support services, including Help Desk functionalities, will be particularly advantaged. Small and medium enterprises (SMEs) are encouraged to participate, with the potential for long-term contracts beginning in June 2027, extending possibly to 2037, enabling sustained business growth and scope for future collaborations. ## Notice Flintshire Youth Justice Service is seeking pre-market engagement to potentially replace our current electronic case management system. The Youth Justice Service utilises its case management system to record case information linked to children and young people in contact with the Youth Justice Service and provide performance information for the service, Youth Justice Board, other Youth Justice Services and Youth Custody Service. The minimum requirements for the case management system would; - Be able to securely record children, young people and victim information - Record outcomes - Include Youth Justice Boards Prevention and Diversion Assessment and AssetPlus - Be compliant with Youth Justice Board requirements including (but not limited to) Data Schemes and Case Transfer Schemes. - Provide detailed and comprehensive performance information (including but not limited to) Youth Justice Board Key Performance Indicators - Comply with data protection legislation including ability to delete records and provide secure access to files - Have a Help Desk to resolve system issues - Transfer existing client and performance information from current provider. ### Planning Information We are seeking to understand what is currently available in the market. We are inviting suppliers to provide a breakdown of the key features and functions their system provides. We also intend to invite suppliers to provide system demos, ideally in person. We are seeking a fully functional, out of the box solution that requires minimal configuration to meet our operational needs. We are not looking for a development partner. We do not guarantee that this exercise will result in a procurement exercise. If you are able to provide a solution that covers the requirements within this notice, please email procurement@denbighshire.gov.uk with a brief overview of your solution by 12noon on 9th October 2025. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/059569-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Sep 2025 | | Submission deadline | Not specified | | Future notice date | 26 Jan 2026 | | Award date | Not specified | | Contract period | 31 May 2027 - 31 May 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FLINTSHIRE COUNTY COUNCIL | | Locality | FLINTSHIRE | | Post town | Chester | | Postcode | CH7 6NA | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Flintshire | | Electoral ward | Mold East | | Westminster constituency | Clwyd East | | Delivery location | TLL23 Flintshire and Wrexham | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 25 Sep 2025 at 10:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059569-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/059569-2025 25th September 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.flintshire.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a1c6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a1c6.json.