---
title: "Contract for the provision of a Collections Management System for Archives"
ocid: "ocds-h6vhtk-05a1cb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a1cb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a1cb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a1cb.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NORTHUMBERLAND COUNTY COUNCIL"
published: "2025-11-28"
---

# Contract for the provision of a Collections Management System for Archives

Buyer: NORTHUMBERLAND COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-05a1cb

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a1cb.json)

## Summary

Northumberland County Council initiated a tender process to procure a Collections Management System for their Archives, aimed at enhancing their archival management and public accessibility. This procurement falls under the services category, specifically focusing on software package and information systems, as well as library, archives, museums, and other cultural services. The process was conducted as an open competition falling below the threshold. Key dates included the tender period ending on 24th October 2025 and enquiries closing on 15th October 2025. Though the tender was initially active, the contract process was completed and subsequently cancelled on 28th November 2025 due to a decision to go back to the market with a revised specification.

This procurement presents substantial business opportunities, particularly for software providers with expertise in archival and information systems who can deliver comprehensive management solutions. The contract, initially valued at up to £120,000, offered both back-end management capabilities for staff and front-end tools for public access, highlighting the potential for technology firms to expand their portfolio in public sector solutions. Ideal candidates would be businesses experienced in delivering quality IT services and systems within public sector frameworks, as significant attention was given to quality criteria in the tender evaluation process.

## Notice

Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/078017-2025 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Nov 2025 |
| Submission deadline | 24 Oct 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Dec 2025 - 30 Nov 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | £100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHUMBERLAND COUNTY COUNCIL |
| Additional buyers | Missing |
| Locality | MORPETH |
| Post town | Newcastle upon Tyne |
| Postcode | NE61 2EF |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC42 Northumberland |
| Local authority | Northumberland |
| Electoral ward | Morpeth Kirkhill |
| Westminster constituency | North Northumberland |
| Delivery location | TLC2 Northumberland, and Tyne and Wear |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 92 - Recreational, cultural and sporting services

### Codes

- 48000000 - Software package and information systems
- 92500000 - Library, archives, museums and other cultural services

## Release History

- 28 Nov 2025 at 11:37 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/078017-2025
- 25 Sep 2025 at 10:17 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/059576-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/078017-2025
  28th November 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/059576-2025
  25th September 2025 - Tender notice on Find a Tender

## Notice URLs

- http://www.northumberland.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a1cb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a1cb.json.