---
title: "Digital Dental Management & EPR Software"
ocid: "ocds-h6vhtk-05a22b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a22b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a22b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a22b.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NORTHUMBRIA HEALTHCARE NHS FOUNDATION TRUST"
published: "2025-09-25"
---

# Digital Dental Management & EPR Software

Buyer: NORTHUMBRIA HEALTHCARE NHS FOUNDATION TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-05a22b

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a22b)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a22b.json)

## Summary

Northumbria Healthcare NHS Foundation Trust is inviting tenders for a new Digital Dental Management & EPR Software, aimed at enhancing the operations of its Community Dental Service, which spans 13 surgeries across nine sites. The project falls under the software package and information systems category, specifically related to dental practice services, and requires a solution that integrates various functionalities such as referral management, appointment systems, and clinical record keeping. Interested parties must submit their bids by 21st October 2025. The procurement is currently in the tender stage and follows an open procedure with submissions accepted electronically through the Atamis system.

This tender represents a significant opportunity for software developers and IT companies specialising in healthcare and dental management systems. Firms with expertise in developing robust, multi-site digital solutions with capabilities like integration with digital radiographs and NHS BSA submissions, will find this contract particularly relevant. The contract's value is estimated at £150,000-£180,000, with the potential for extensions, fostering long-term collaboration. Additionally, companies committed to quality, operational requirements, and minimising environmental impact are likely to stand out in this competitive bidding process.

## Notice

Northumbria Community Dental Service is a primary care service operating 13 surgeries from 9 sites across the trust, that also links with secondary care and delivers dental GA lists from WGH (Wansbeck General Hospital) and NTGH (North Tyneside General Hospital). Northumbria Community Dental Service requires investment into a dental digital patient management system to ensure safe, effective, and high-quality patient care. The service is currently running without a digital solution The Trust has a requirement for a dental specific digital practice management system that can be accessed at all clinical sites across the trust providing the following: * Referral management * Diary and appointment management system * Text reminder service * Clinical record keeping * Integration of the clinical record with digital radiographs and its associated software allowing the ability to see images across multiple clinical sites * Automatic submission of completed courses of treatment to NHS BSA * SNOMED coding * Ability to analyse activity data

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059718-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Sep 2025 |
| Submission deadline | 21 Oct 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 13 Nov 2025 - 12 Nov 2030 |
| Recurrence | 2035-03-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £150,000 |
| Lots value | £150,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHUMBRIA HEALTHCARE NHS FOUNDATION TRUST |
| Locality | NORTH SHIELDS, |
| Post town | Newcastle upon Tyne |
| Postcode | NE27 0QJ |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | North Tyneside |
| Electoral ward | Shiremoor |
| Westminster constituency | Tynemouth |
| Delivery location | TLC2 Northumberland, and Tyne and Wear |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 85 - Health and social work services

### Codes

- 48000000 - Software package and information systems
- 85130000 - Dental practice and related services

## Release History

- 25 Sep 2025 at 13:03 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/059718-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/059718-2025
  25th September 2025 - Tender notice on Find a Tender

## Notice URLs

- https://atamis-1928.lightning.force.com/
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.northumbria.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a22b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a22b.json.