---
title: "Home Based Care Services - Open Framework"
ocid: "ocds-h6vhtk-05a2b6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a2b6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a2b6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a2b6.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2025-12-01"
---

# Home Based Care Services - Open Framework

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-05a2b6

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## Summary

Portsmouth City Council is currently in the tender stage for its Home Based Care Services - Open Framework, which aims to provide domiciliary care services primarily within Portsmouth but also occasionally in the surrounding areas. The procurement process, administered under a Competitive Flexible Procedure, is an opportunity for suppliers to join an open framework that is set to commence on 1st July 2026 and operate initially over 8 years. The framework is divided into three lots: Standard Home-Based Care, Complex Home-Based Care, and a Take a Break service. The procurement process involves a two-stage assessment including a series of pass/fail questions and quality evaluations to ensure suitable supplier selection. Key upcoming deadlines include a deadline for requests for clarification on 12th December 2025 and the tender return deadline for Stage 1 by 22nd December 2025. The procurement falls under the 'services' category and has a total estimated value of approximately £206 million over the contract duration. The process is managed through the Council's e-sourcing system InTend.

This tender presents significant opportunities for business growth for suppliers capable of delivering high-quality domiciliary care services. Businesses with capabilities in healthcare services, particularly those that can handle a high volume of varied care needs, will find substantial prospects in joining this framework. Suppliers have the flexibility to apply for multiple lots, and the opportunity to adjust pricing within specified limits, enabling competitive bids. The framework expects to appoint a maximum of 40 suppliers per lot, with the uncertainty surrounding demand due to local government reorganisation pointing towards a likely increase in service requirements. Suppliers should be prepared to demonstrate strong financial stability, CQC registration within specified postcodes, and the ability to deliver services from a local office to ensure responsiveness and quality compliance. This is a valuable opportunity for SMEs and Voluntary, Community and Social Enterprises (VCSEs), with the Council emphasising the importance of local business engagement and service delivery tailored to community needs.

## Notice

Portsmouth City Council ('the council') is inviting applications from suitably qualified suppliers to be admitted to an Open Framework to provide home-based care services, ordinarily in Portsmouth, but occasionally in the surrounding area. Domiciliary care services support people to remain living successfully in their own homes. The service will help maintain an individual in a reasonable manner of health, hygiene, safety and ease in their own home. The level and type of support service required will be determined in line with each individual's support plan. Support service packages will vary in size based on the individual needs and may range from minimal support up to highly specialised and complex needs. The framework agreement is targeted for commencement on 1st July 2026. The framework will operate for an initial term of 8 years. It will be an Open Framework which will reopen once within the first 3-year period, and the Council will open it again at least once in the remaining 5-year contract term as required under Regulation 49 of the Procurement Act 23. The Council may opt to open the framework for applications earlier than required, although not likely to be ever more than once per year. Re-opening may be in relation to the framework agreement in its entirety or in relation to specific lots. Earlier re-opening could be triggered by a range of factors, which may include but are not limited to: * Supply & demand changes * Changes to requirements * Changes to framework lotting structure * Changes to pricing structures * Changes to qualitative assessment * Changes to framework management * Addition of new framework lots * Changes to demand, volumes, values and geographical coverage due to impact of Local Government Re-organisation The framework agreement will be split into 3 Lots as follows: * Lot 1 - Standard Home-Based Care * Lot 2 - Complex Home-Based Care * Lot 3 - Take a Break (formerly Sitting Service) The Council currently commissions approx. 60,000 - 65,000 hours of home care per month across 1,000 - 1,200 clients. Approximately 68% of these hours are for Lot 1 Standard Home-Based Care services with the remaining 28% for Lot 2 Complex Home-Based Care services and 4% for Lot 3 Take a Break Services. The Council spend on year to date (November 24 - November 2025) comes to approx. PS22.8M on home-based care services over financial year 2025-26. Spend on Lot 1 - Standard Home-Based Care services over this period equates to PS15.9M / 69.6%. Spend on Lot 2 - Complex Home-Based Care equates to PS6.3M / 27.8%. Spend on Lot 3 - Take a Break services is expected to equate to PS600k / 2.6%. Year on year spend over term of the framework cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization, which could increase the annual value by approximately 50% from year 3 onwards following vesting day for the new unitary authority which the framework agreement will transfer to. A maximum of 40 suppliers will be appointed onto each Lot. Suppliers will be able to bid for multiple Lots and can be awarded places on multiple Lots. Suppliers with multiple eligible Registered Offices will also be able to submit bids for each registered office with each registered office taking one of the 40 framework spaces if successful. For Lots 1 & 2 the Council will establish the framework on a market led rate commercial strategy. For Lot 1 - Standard Home-Based Care a minimum rate of PS21.00 and maximum rate of PS24.40 will apply. Rates may be submitted below the minimum rate but will be subject to additional scrutiny around sustainability and may be rejected. For Lot 2 - Complex Home-Based Care a minimum rate of PS21.00 will apply but no maximum rate will be applied due to high variability in the type and complexity of care that may be required under this Lot. As per Lot 1, rates may be submitted below the minimum rate but will be subject to additional scrutiny around sustainability and may be rejected. For Lot 3 - Take a Break pricing will remain at a set rate of PS20.08 to support management of a discrete budget via the Carer's Service. Minimum and maximum rates - as well as the hourly rate paid for any package of care commissioned under the new Framework - will be eligible for an uplift in April 2027. For Lots 1 & 2, framework suppliers will be able to reduce their rates up to twice per framework operational year. Suppliers will also be able to apply to increase rates subject to Financial Stability Review application to the Council. The Council will consider the request in addition to assessing a Provider's financial stability, risks associated and the Rates the Provider proposes to resolve their financial difficulty. The acceptance of any increased rate as part of this process sits directly at the Council's discretion. Any changes will trigger a recalculation of assessment and subsequent revised Lot ranking. The revised rates will apply to any existing packages of care delivered by the supplier under contract with the Council. The Council will apply annual uplifts to supplier rates as well as the minimum & maximum rate ranges that apply for Lots 1 & 2. The increase will take the form of a % of which 70% will be taken from the most recent EARON03 index and 30% will be taken from most recent CPI. Suppliers will only be eligible for uplift to rates if they been appointed onto the framework agreement for more than 6 months. Suppliers will also be able to opt out of increases by request to the Council before 1st March each year. However, the Council reserves the right to alter its position in respect of uplifts on an overall framework or Lot specific basis, subject to reasonable notice, over the term of the framework. The Council will establish the framework agreement via a Competitive Flexible Procedure 2 stage procurement process in accordance with the relevant regulations contained within the Procurement Act 23 that apply to Light Touch Regime services and establishment & operation of Open Frameworks. The 2 stage process is summarised below: * Stage 1: Providers will complete a series of pass/fail questions (Procurement Specific Questionnaire) and submit pricing * Stage 2: The Council will conduct a partial Provider Assessment and Market Managements Solutions (PAMMS) assessment A score will be calculated based on the rate submitted (representing 60% of the score) and the PAMMS assessment (representing 40% of the score). Suppliers will then be ranked within each Lot based on their combined score. Every year, framework providers will complete a further PAMMS assessment and will be re-ranked based on new assessment scores. Once operational the opportunity to bid for packages of care under the framework will be advertised via the Council's brokerage system and will be awarded based on a set of cascading criteria: a. Packages are sent with a 1-hour deadline. b. Offers received within the first hour are considered. c. Offers received where the Provider can fully meet all the requirements detailed in the referral, for example the need for a gender specific carer. d. Highest Evaluation Score, then if there is more than one Provider with the same score: * Lowest Priced, then if there is more than one Provider with the same price, * Weighted Quality Score, then if there is more than one Provider with the same weighted quality score * The Provider that responded first. The Council will undertake the procurement process to establish the open framework in line with the programme set out below: * Contract notice published - 12th November 2025 * Online TEAMS Tender Briefing Session 1 - 19th November 2025 12:00 - 13:00 * Online TEAMS Tender Briefing Session 2 - 20th November 2025 09:00 - 10:00 * Deadline for requests for clarification - 12th December 2025 17:00 * Tender return deadline for Stage 1 - 22nd December 2025 12:00 * Tenderers notified of Stage 1 evaluation outcome - 30th January 2026 * Stage 2 quality evaluation - 9th February - 1st June 2026 * Deadline for establishing qualifying local CQC registered office - 5th May 2026 17:00 * Award decision notified to tenderers - 15th June 2026 * Standstill Period Start - 16th June 2026 * Standstill Period Concludes - 26th June 2026 23:59 * Contract Award confirmed and contracts issued - 29th June 2026 * Framework commencement - 1st July 2026 Suppliers who wish to attend the online TEAMS tender briefings can access the meetings via the meeting links provided within the Invitation to Tender document accessible via In-tend. Application is via submission of completed stage 1 applications by the deadline stated above via the Council's e-sourcing system InTend, which is accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/Home The system will be used to administrate the procurement process, including for: * Access to and issue of procurement information & documentation * Pre-tender submission clarification requests and response * Tender submission * Tender opening & access to responses * Post-tender submission clarification requests and response * Award decision notification & feedback.

### Lot Information

Standard Home-Based Care

Full details are included within the Home Based Services - Specification document included within the procurement documents accessible via the Council's e-sourcing solution In-tend. SUMMARY OVERVIEW The provision of standard care services to individuals within their own homes. In accordance with the Care Act 2014 the Service Purchasers and the Providers will be working to achieve the following: * Personal Care- Washing, bathing, hair care including beard care, shaving, denture and mouth care, hand and fingernail care, foot care (but not toenail cutting or any other aspect of foot care which requires a registered podiatrist), support with dressing and undressing, assistance to get up or go to bed. * Managing and maintaining nutrition - Food and drink preparation, including associated kitchen cleaning and hygiene and assistance with eating and drinking and assistance with using the on-site facilities. * Managing toilet needs- including necessary bathroom cleaning and safe disposal of waste; * Maintaining a habitable home environment- Supporting people to be able to maintain a clean and habitable home environment. * Social Inclusion-Supporting people to maintain and strengthen their links to community and assistance to pursue activities in the community. * Support to strengthen and develop family or other personal relationships. * Health Needs-Prompting residents to take prescribed medication, collection of medicines, monitoring general safety and welfare. * Support to make use of the home safely * Emotional Support- Supporting residents with their emotional state to promote positive mental health and wellbeing. The Council currently commissions approx. 60,000 - 65,000 hours of home care per month across 1,000 - 1,200 clients. Approximately 68% of these hours are for Lot 1 Standard Home-Based Care services. The Council spend on year to date (November 24 - November 2025) comes to approx. PS22.8M on home-based care services over financial year 2025-26. Spend on Lot 1 - Standard Home-Based Care services over this period equates to PS15.9M / 69.6%. Year on year spend over term of the framework for Lot 1 services cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization. A maximum of 40 suppliers will be appointed onto Lot 1. For Lot 1 - Standard Home-Based Care a minimum rate of PS21.00 and maximum rate of PS24.40 will apply. Rates may be submitted below the minimum rate but will be subject to additional scrutiny around sustainability and may be rejected.

Options: Year on year spend over term of the framework cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization, which could increase the annual value by approximately 50% from year 3 onwards following vesting day for the new unitary authority which the framework agreement will transfer to. In order to ensure that the framework agreement will continue to provide an effective sourcing route in view of likely changes to requirements and strategies the Council reserves the right to make modifications to the framework agreement, which may include for but are not limited to: * Changes to framework lotting structure * Changes to minimum and maximum number of suppliers appointed onto framework lots * Changes to pricing structures including for moving to and from market led pricing to price setting strategies, for instance * Changes to qualitative assessment including for on-going development & deployment of PAMMS assessment tool * Changes to framework management including for call off procedures, KPIs & monitoring * Changes to conditions of participation requirements (technical, financial standing, insurance, etc.) due to legislative, policy and best practice developments * Addition of new framework lots and sub-lots * Increased geographical coverage and potential inclusion of sub-lot zoning options due to impact of Local Government Re- organisation As set out within the above section should the Council decide to make material modifications, of which the above would likely qualify, the Council will likely re-open the framework agreement after providing notice of its intention to do so via publication of a Planned Procurement Notice.

Renewal: The framework will operate for an initial term of 8 years. It will be an Open Framework which will reopen once within the first 3-year period, and the Council will open it again at least once in the remaining 5-year contract term as required under Regulation 49 of the Procurement Act 23. The Council may opt to open the framework for applications earlier than required, although not likely to be ever more than once per year. Earlier re-opening could be triggered by a range of factors, such as: * Supply & demand changes * Changes to requirements * Changes to framework lotting structure * Changes to pricing structures * Changes to qualitative assessment * Changes to framework management * Addition of new framework lots * Changes to demand, volumes, values and geographical coverage due to impact of Local Government Re-organisation

Complex Home-Based Care

Full details are included within the Home Based Services - Specification document included within the procurement documents accessible via the Council's e-sourcing solution In-tend. SUMMARY OVERVIEW The provision of complex care services to individuals within their own homes. This Service is for people requiring support who are assessed by the Service Purchaser as having complex and/or challenging needs. Complex needs are defined as an Individual assessed as having a Learning Disability, Mental Health condition or neurodiversity, and presenting with multiple conditions that require specialised care, where standardised approaches are insufficient. The care requires a multidisciplinary approach to create a bespoke package of care with specific expertise. Factors may include, but not be limited to; * Associated co-occurring conditions including vision impairment, hearing impairment and movement of the body, as well as conditions such as epilepsy * Inability to walk unaided, or require support with complex health needs that require extensive support, whereby staff are required to complete additional competency-based training and assessments to carry out such tasks * Profound intellectual and multiple disabilities causing significant difficulties with communication, including limited understanding or being non-verbal (or expressing themselves at most using a few words or symbols) * Inability to understand or anticipate risk, impacting the safety of the individual and others around them * Requiring support to make choices or contribute towards decision making in accordance with the Mental Capacity Act 2005 (MCA) * Behaviours that challenge, including self-injurious behaviour. This refers to; * Behaviours of such intensity, duration or frequency that the physical safety of the individual or others is likely to be at serious risk * Behaviours which are likely to significantly delay or limit access to or the use of community facilities. The Council currently commissions approx. 60,000 - 65,000 hours of home care per month across 1,000 - 1,200 clients. Approximately 28% of these hours are for Lot 2 Complex Home-Based Care services. The Council spend on year to date (November 24 - November 2025) comes to approx. PS22.8M on home-based care services over financial year 2025-26. Spend on Lot 2 - Complex Home-Based Care services over this period equates to PS6.3M / 27.8%. Year on year spend over term of the framework for Lot 2 services cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization. A maximum of 40 suppliers will be appointed onto Lot 2.

Options: Year on year spend over term of the framework cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization, which could increase the annual value by approximately 50% from year 3 onwards following vesting day for the new unitary authority which the framework agreement will transfer to. In order to ensure that the framework agreement will continue to provide an effective sourcing route in view of likely changes to requirements and strategies the Council reserves the right to make modifications to the framework agreement, which may include for but are not limited to: * Changes to framework lotting structure * Changes to minimum and maximum number of suppliers appointed onto framework lots * Changes to pricing structures including for moving to and from market led pricing to price setting strategies, for instance * Changes to qualitative assessment including for on-going development & deployment of PAMMS assessment tool * Changes to framework management including for call off procedures, KPIs & monitoring * Changes to conditions of participation requirements (technical, financial standing, insurance, etc.) due to legislative, policy and best practice developments * Addition of new framework lots and sub-lots * Increased geographical coverage and potential inclusion of sub-lot zoning options due to impact of Local Government Re- organisation As set out within the above section should the Council decide to make material modifications, of which the above would likely qualify, the Council will likely re-open the framework agreement after providing notice of its intention to do so via publication of a Planned Procurement Notice.

Renewal: The framework will operate for an initial term of 8 years. It will be an Open Framework which will reopen once within the first 3-year period, and the Council will open it again at least once in the remaining 5-year contract term as required under Regulation 49 of the Procurement Act 23. The Council may opt to open the framework for applications earlier than required, although not likely to be ever more than once per year. Earlier re-opening could be triggered by a range of factors, such as: * Supply & demand changes * Changes to requirements * Changes to framework lotting structure * Changes to pricing structures * Changes to qualitative assessment * Changes to framework management * Addition of new framework lots * Changes to demand, volumes, values and geographical coverage due to impact of Local Government Re-organisation

Take a Break

Full details are included within the Home Based Services - Specification document included within the procurement documents accessible via the Council's e-sourcing solution In-tend. SUMMARY OVERVIEW Take a Break Services are the provision of support for informal carers to provide day, evening or night respite and can be regular or one-off services. The Take a Break Service must be delivered in accordance with this Individuals support plan, ensuring it meets the Individual's assessed needs. Take a Break Services are offered as a means of allowing for a break for the informal carer and as such they should replicate the role of the informal carer. The time must be used to enable and engage the Individual either in their own home or out in the community in a Strength Based way. For example, the Provider may take the individual out (e.g., to the park, shops, clubs, religious meetings) and/or engage in home-based activities (e.g., games, reading, crafts, conversation). The service should include elements of personal care where required. Take a Break services are generally required for between two and six hours, but may be shorter or longer periods. The Council currently commissions approx. 60,000 - 65,000 hours of home care per month across 1,000 - 1,200 clients. Approximately 4% of these hours are for Lot 3 Take a Break services. The Council spend on year to date (November 24 - November 2025) comes to approx. PS22.8M on home-based care services over financial year 2025-26. Spend on Lot 3 - Take a Break services over this period equates to PS600k / 2.6%. Year on year spend over term of the framework for Lot 3 services cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization. A maximum of 40 suppliers will be appointed onto Lot 3.

Options: Year on year spend over term of the framework cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics, increased life expectancies, continuing strategic focus on increasing home based care delivery and impacts of Local Government Reorganization, which could increase the annual value by approximately 50% from year 3 onwards following vesting day for the new unitary authority which the framework agreement will transfer to. In order to ensure that the framework agreement will continue to provide an effective sourcing route in view of likely changes to requirements and strategies the Council reserves the right to make modifications to the framework agreement, which may include for but are not limited to: * Changes to framework lotting structure * Changes to minimum and maximum number of suppliers appointed onto framework lots * Changes to pricing structures including for moving to and from market led pricing to price setting strategies, for instance * Changes to qualitative assessment including for on-going development & deployment of PAMMS assessment tool * Changes to framework management including for call off procedures, KPIs & monitoring * Changes to conditions of participation requirements (technical, financial standing, insurance, etc.) due to legislative, policy and best practice developments * Addition of new framework lots and sub-lots * Increased geographical coverage and potential inclusion of sub-lot zoning options due to impact of Local Government Re- organisation As set out within the above section should the Council decide to make material modifications, of which the above would likely qualify, the Council will likely re-open the framework agreement after providing notice of its intention to do so via publication of a Planned Procurement Notice.

Renewal: The framework will operate for an initial term of 8 years. It will be an Open Framework which will reopen once within the first 3-year period, and the Council will open it again at least once in the remaining 5-year contract term as required under Regulation 49 of the Procurement Act 23. The Council may opt to open the framework for applications earlier than required, although not likely to be ever more than once per year. Earlier re-opening could be triggered by a range of factors, such as: * Supply & demand changes * Changes to requirements * Changes to framework lotting structure * Changes to pricing structures * Changes to qualitative assessment * Changes to framework management * Addition of new framework lots * Changes to demand, volumes, values and geographical coverage due to impact of Local Government Re-organisation

### Planning Information

The Council are inviting interested providers to attend an in-person Home Care Re-Commissioning Consultation event in the Menuhin Room in Portsmouth Central Library on 13th October 2025 from 10:00 to 13:00 to explore the future for home care in Portsmouth. 
The in-person event is to give providers another opportunity to contribute to shaping the future of home care services in our community. This is the second event and will focus on quality following feedback from attendees at the first event which was held on 12th February 2025. 
The event will explore what "quality" looks like in practice across several key themes and reflect on how we collectively recognise and support excellence in care. This session will also help shape future approaches to quality assurance in Portsmouth, informed by provider experiences and insights.
The Council are restricting attendance to one person from each provider as the Council can only accommodate 60 places at the event. The event will be on a first come first served basis. In the event that the Council exceeds the maximum occupancy for the event, the Council reserves the right to run an additional online event to engage further with providers who could not attend the in-person event. 
Places for the event can be reserved using the following link - 
https://www.eventbrite.co.uk/e/portsmouth-city-council-home-care-recommissioning-consultation-event-tickets-1658655325729?aff=oddtdtcreator
Providers who cannot make the event will be able to share feedback using the correspondence function on Intend, and should do so at the earliest opportunity to allow the Council to review and collate the information when drafting the report of the findings. 
In addition, providers can find the link to the event and details of this SMT event on the Councils e-sourcing platform - Intend. Should providers have any questions around the SMT event, then suppliers should use the correspondence function on Intend. 
Providers can register on Intend using the following link - 
https://in-tendhost.co.uk/portsmouthcc/aspx/home.
The outcomes of the SMT event will be collated and a report will be shared with any supplier who attends the event or expresses an interest in the scheme via Intend.
Procurement Administration
The Council will administrate the procurement process using the Council's e-sourcing system, In-tend, which will be used for:
• Access to and issue of procurement information and documentation
• Pre-tender submission clarification requests and response
• Tender submission
• Tender opening & access to responses
• Post-tender submission clarification requests and response
• Award decision notification and feedback
The In-tend system can be accessed free of charge via the following web link:
https://in-tendhost.co.uk/portsmouthcc/aspx/Home 
Details and outcome of first Soft Market Testing Event
The Council previously issued the following Prior Information Notice on find a tender service - 
• Portsmouth City Council Home Care Re-Commissioning Consultation - Find a Tender - 
https://www.find-tender.service.gov.uk/Notice/001408-2025?origin=SearchResults&p=1 
Whilst the previous notice was issued under the Public Contract Regulations 2015, the process was designed to align with the principles under the Procurement Act 2023 and the subsequent procurement will be published under the requirements of the new act.
The Council's first SMT event on Wednesday 12th February 2025 reviewed the Council's current delivery options for Domiciliary Care and understand providers approaches to the following -
• Quality
• Approach to pricing
• Lot Structure
• No of Providers
• Tendering Strategy
• Referrals
• Innovation
The Council published the following information through the Council's e-tendering platform, Intend, to all interested providers who expressed an interest in the project - 
• PIN150125 - Home Care Re-Commissioning Consultation
• Home Care Consultation Event - Background Information
• PIN Conflict of Interests Statement
• PIN Conflict of Interest Declaration
• Home Care Provider Consultation Event 120225 - PowerPoint Presentation
• Home Care Provider Event 12th February 2025 - Summary Information
As part of the subsequent SMT exercise, the Council will be re-publishing the original information from the first SMT event to ensure any new/existing providers will have access to the same information.
Conflicts Assessment 
The Procurement Act 2023 requires the Council to identify and keep under review actual and potential conflicts of interest. The Council must also mitigate conflicts of interest and address circumstances which the Council considers are likely to cause a reasonable person to wrongly believe there to be a conflict or potential conflict of interest.
A conflict of interest arises when an individual's personal interests, relationships, or activities have the potential to interfere with their impartiality or the integrity of the procurement process. This may include financial, personal, familial, or business interests that could improperly influence, or be perceived to influence, their decisions or actions.
Interested providers should review the Conflicts of Interest Statement, available through Intend, for further details of the Council's duty regarding conflict of interests. 
To meet current and future conflict of interest obligations, the Council requires that, where appropriate, all providers participating in the SMT process to complete a Conflicts of Interest Declaration as a condition of participating in the in-person event. These will be made available at the in-person event.
Additional information
Existing Domiciliary Care Contract Awards
The Council previously established a Dynamic Purchasing System (DPS) on 1st February 2020 and subsequently decided following a review of the DPS capacity, issued a modification notice on the 17 November 2023 to close the DPS for new applicants following a 30-day application period. The Council closed the DPS on the 18th of December 2023, following a review of applications received. 
The DPS was initially awarded on the basis of a 5-year term, with the option to extend beyond the initial term by a minimum of 1-year intervals for an indefinite period.
In order to deliver ongoing services across the Portsmouth region, the Council extended the existing DPS by an initial period of 12 months to 31st January 2026, to develop the procurement and contracting strategy. However, the Council will be extending this term further by an additional 12-months to 31st January 2027 to allow the Council has successfully commissioned the new delivery model.
Full details in relation to the closing and extension of the DPS can be found in the previous PIN notice - 
https://www.find-tender.service.gov.uk/Notice/001408-2025?origin=SearchResults&p=1 
Known current supply and demand
There are currently 62 providers on the DPS. Supply of domiciliary care in the City currently exceeds demand, resulting in multiple offers of care for most referrals. 
The situation is not unique to Portsmouth and seems to be a picture found in many urban areas. It is a recent development, which has emerged gradually over the past 3 years or so.
To ensure fairness and transparency with providers that are on the DPS, packages of care are allocated to those achieving 100% via the brokerage portal and then filtered to the provider that has been awarded the least number of hours during the current month. The average number of bids achieving 100% per package of care is between 5 and 15. Client preference may apply to Tier 1. 
As of July 2025, there were 1073 clients in receipt of 62,888 hours of domiciliary care per month. This includes standard domiciliary care, sitting services, social inclusion and sleeping/waking nights.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/078683-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2025 |
| Submission deadline | 22 Dec 2025 |
| Future notice date | 11 Nov 2025 |
| Award date | Not specified |
| Contract period | 30 Jun 2026 - 30 Jun 2029 |
| Recurrence | 2028-11-10 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £181,033,735 |
| Lots value | £181,033,735 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2AL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ31 Portsmouth, TLJ35 South Hampshire |

## CPV Codes

### Divisions

- 85 - Health and social work services

### Codes

- 85312000 - Social work services without accommodation

## Release History

- 1 Dec 2025 at 22:43 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/078683-2025
- 12 Nov 2025 at 23:42 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/073361-2025
- 31 Oct 2025 at 16:55 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/070253-2025
- 26 Sep 2025 at 08:20 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059949-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/078683-2025
  1st December 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/073361-2025
  12th November 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/070253-2025
  31st October 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/059949-2025
  26th September 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://in-tendhost.co.uk/portsmouthcc/aspx/Home
- https://in-tendhost.co.uk/portsmouthcc/aspx/home
- https://www.eventbrite.co.uk/e/portsmouth-city-council-home-care-recommissioning-consultation-event-tickets-1658655325729?aff=oddtdtcreator
- https://www.find-tender.service.gov.uk/Notice/001408-2025?origin=SearchResults&p=1
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.theaccessgroup.com/en-gb/products/pamms/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a2b6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a2b6.json.