--- title: "Integrated Project Management Information System (PMIS) RFI" ocid: "ocds-h6vhtk-05a369" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a369" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a369.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a369.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "UNIVERSITY OF ULSTER" published: "2025-09-26" --- # Integrated Project Management Information System (PMIS) RFI Buyer: UNIVERSITY OF ULSTER Current stage: Planning OCID: ocds-h6vhtk-05a369 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a369) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a369.json) ## Summary The University of Ulster is in the planning stage of a procurement process, seeking an integrated Project Management Information System (PMIS) to replace its current Project Online system. This Request for Information (RFI) is aimed at engaging potential service providers to help define best practices for the system's specification. The process is part of early market research and is not yet a formal tender. Interested parties must complete and return the required appendices via eSourcingNI by 3pm on Friday, 10th October 2025. The procurement is classified under IT services with a focus on consulting, software development, and system implementation. The project is to be executed in the United Kingdom, primarily in Northern Ireland (UKN). This tender provides an opportunity for businesses specialising in IT services, particularly those with expertise in software development and system implementation. Companies offering services in strategic alignment, task management, and user interface design could find this opportunity beneficial for growth. The business opportunity is especially relevant given Microsoft’s planned decommissioning of Project Online, necessitating the transition to alternative solutions by 2026. Enterprises adept in innovative project management solutions and with capability to handle system migration would be well-suited to compete in this upcoming contracting process, positioning themselves as strategic partners for the University's evolving needs. ## Notice The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for an integrated Project Management Information System (PMIS) contract. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for an integrated PMIS contract. It is important to note that this PIN / RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification / selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published. Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes. This RFI is intended as an awareness, communication and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. ### Lot Information Lot 1 In line with the PIN, Ulster University is carrying out market research to understand the current marketplace for an integrated Project Management Information System (PMIS) to replace our existing Project Online (POL) system. We are seeking to better understand the minimum industry standards and options available to the University currently available in the market to include - - Strategic alignment, prioritisation and what-if analysis; - Portfolio, programme and project management; - Project planning, management, and execution; - Task management; - Financial management; - Reporting and analytics; - Benefits management; - Risk and issue management; - Change request management; - Dependency management; - POL Migration process; and - Intuitive User Experience and Interface. Additional information: Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/060231-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Sep 2025 | | Submission deadline | Not specified | | Future notice date | 25 Sep 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF ULSTER | | Locality | COLERAINE | | Post town | Northern Ireland | | Postcode | BT52 1SA | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN0C Causeway Coast and Glens | | Local authority | Causeway Coast and Glens | | Electoral ward | University | | Westminster constituency | East Londonderry | | Delivery location | TLN0 Northern Ireland | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72200000 - Software programming and consultancy services - 72224100 - System implementation planning services - 72250000 - System and support services - 72260000 - Software-related services - 72263000 - Software implementation services ## Release History - 26 Sep 2025 at 14:01 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/060231-2025 ## Notice URLs - http://www.ulster.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a369. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a369.json.