--- title: "Heating Installation, Servicing and Maintenance Framework" ocid: "ocds-h6vhtk-05a51b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a51b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a51b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a51b.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "VALE OF GLAMORGAN COUNCIL" published: "2025-09-30" --- # Heating Installation, Servicing and Maintenance Framework Buyer: VALE OF GLAMORGAN COUNCIL Current stage: Tender OCID: ocds-h6vhtk-05a51b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a51b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a51b.json) ## Summary The Vale of Glamorgan Council is currently at the tender stage of procuring a single supplier for its "Heating Installation, Servicing and Maintenance Framework." This contract, valued at up to £3,000,000 GBP, involves annual servicing and maintenance of heating and hot water systems, as well as the provision of customer information and database management. The procurement process uses an open method categorised under "Building installation work" and "Repair and maintenance services," and is particularly inclusive to SMEs. The procurement is driven by the UK's 2023 legal framework, and key deadlines include the closing of the tender period on 12th November 2025 and the start of the contract on 1st April 2026. The location for these services is the region of UKL22, United Kingdom. This tender presents significant business growth opportunities, especially for small to medium enterprises capable of delivering integrated building installation and maintenance services. The procurement process's open approach makes it accessible while ensuring a fair competition through criteria focusing on price, quality, and community well-being benefits. Companies specializing in heating servicing, repair, maintenance, and customer service management would be strong candidates to compete for this framework, allowing them to expand their portfolio with a reputable local government contract. ## Notice The Vale of Glamorgan Council wishes to appoint one (1) Supplier to the Framework. The Works will include annual servicing, heating and hot water maintenance, the provision of customer information with database management and the presence of a representative at the Council offices three (3) days per week. The Council requires annual servicing and provision of landlord's safety record and relevant landlord certificates, as required in the Vale of Glamorgan Council Housing Gas, LPG, Oil, Solid Fuel and Air Source Heat Pump Servicing, Policy V1.3. All Suppliers and Approved Subcontractors must comply with latest British Standards, Approved Documents for the region and all Council and specialist specifications supplied with the tender documents. No formal market engagement was undertaken ahead of this procurement. Under the current PA23 regulations, pre-market engagement is not mandatory for projects below the threshold, and in this case, we had to move quickly to avoid losing time-sensitive funding. Given the urgency, we prioritised progressing the framework over conducting engagement activities. Although the framework is relatively high in value, it has been structured in a way that supports SME participation. The services are closely linked and typically delivered by single suppliers, so a lotting approach was not considered necessary. Introducing lots could have added complexity without delivering clear benefits, and we're confident the framework remains accessible to smaller suppliers as it stands. ### Lot Information Lot 1 Renewal: The Contracting Authority reserves the right to and subject to the conditions set out in the ITT and the tender documentation, the Contracting Authority will decide whether to extend the framework by an additional 1 year. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/060964-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Sep 2025 | | Submission deadline | 12 Nov 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,500,000 | | Lots value | £2,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | VALE OF GLAMORGAN COUNCIL | | Locality | BARRY | | Post town | Cardiff | | Postcode | CF63 4RU | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Vale of Glamorgan | | Electoral ward | Castleland | | Westminster constituency | Vale of Glamorgan | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 45300000 - Building installation work - 50000000 - Repair and maintenance services ## Release History - 30 Sep 2025 at 14:21 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/060964-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/060964-2025 30th September 2025 - Tender notice on Find a Tender - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=347553 Tender Documentation ## Notice URLs - http://www.valeofglamorgan.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.sell2wales.gov.wales ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a51b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a51b.json.