---
title: "Records Management System Gen 2"
ocid: "ocds-h6vhtk-05a552"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a552"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a552.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a552.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX"
published: "2025-09-30"
---

# Records Management System Gen 2

Buyer: THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX  
Current stage: Tender  
OCID: ocds-h6vhtk-05a552

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## Summary

The Police, Fire and Crime Commissioner for Essex, along with several other commissioners across the UK, has initiated a tender for a Records Management System Gen 2. This project aims to procure a replacement Records Management System for seven police forces, including Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk, and Suffolk. The tender is currently at the tender stage, with the expression of interest deadline set for 27 October 2025, and an enquiry period ending on 21 October 2025. The procurement method is selective, following a competitive flexible procedure, and includes a value of £450,000,000 GBP. The main industry categories involve records management and system software development, with a planned contract period from 16 October 2026 to 15 October 2036, plus an optional renewal term. The project will be governed under the UK Public Procurement Act 2023 and caters specifically to the needs of sub-central government authorities in the UK.

This tender presents a significant opportunity for businesses involved in software development, content management software, and system storage solutions. The procurement requires the integration of a critical system widely used for investigation, intelligence, and defendant management, indicating potential growth for companies offering advanced and secure software solutions. The contract's gross value and long-term duration make it an attractive proposition for suppliers capable of providing innovative and robust records management solutions. Companies with experience in managing large-scale public sector contracts, particularly those related to security and governmental needs, would be well-suited to participate in this procurement process, which includes quality as a substantial component of its award criteria. The framework permits electronic submissions in English, facilitating accessible participation from capable businesses.

## Notice

This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.

### Lot Information

RMS and Associated Services to 7F

Records Management Solution (RMS) and Associated Services to the specifically named Authorities: * Kent Police * Essex Police * Norfolk Police * Suffolk Police * Bedfordshire Police * Cambridgeshire Police * Hertfordshire Police

Renewal: 1 period of 5 years

RMS and Associated Services to all other UK Police Forces

Records Management Solution and Associated Services to all other UK Police Forces

Renewal: 1 period of 5 years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/061053-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Sep 2025 |
| Submission deadline | 21 Oct 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 15 Oct 2026 - 15 Oct 2036 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000,000 |
| Lots value | £450,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX |
| Additional buyers | THE POLICE AND CRIME COMMISSIONER FOR BEDFORDSHIRE; THE POLICE AND CRIME COMMISSIONER FOR CAMBRIDGESHIRE; THE POLICE AND CRIME COMMISSIONER FOR HERTFORDSHIRE; THE POLICE AND CRIME COMMISSIONER FOR KENT; THE POLICE AND CRIME COMMISSIONER FOR NORFOLK; THE POLICE AND CRIME COMMISSIONER FOR SUFFOLK |
| Locality | WITHAM |
| Post town | Chelmsford |
| Postcode | CM8 3HB |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH27 South West Hertfordshire |
| Local authority | St Albans |
| Electoral ward | Harpenden West |
| Westminster constituency | Harpenden and Berkhamsted |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48780000 - System, storage and content management software package
- 72212783 - Content management software development services
- 79996100 - Records management

## Release History

- 30 Sep 2025 at 15:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/061053-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/061053-2025
  30th September 2025 - Tender notice on Find a Tender

## Notice URLs

- https://7force.force.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a552. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a552.json.