---
title: "Records Management System Gen 2"
ocid: "ocds-h6vhtk-05a553"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a553"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a553.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a553.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX"
published: "2025-09-30"
---

# Records Management System Gen 2

Buyer: THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX  
Current stage: Tender  
OCID: ocds-h6vhtk-05a553

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## Summary

The public procurement process detailed involves the replacement of a Records Management System (RMS) by The Police, Fire and Crime Commissioner for Essex, acting as the buying organisation. This tender, titled "Records Management System Gen 2," falls within the industry category of records management and content management software and encompasses a total of seven police forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk, and Suffolk. The procurement is at the tender stage, with an expression of interest deadline set for 27 October 2025 and enquiries closing on 21 October 2025. The procurement method being used is a selective, competitive flexible procedure aimed at establishing a single-supplier framework without reopening competition, with contract awards expected by 7 September 2026 and delivery extending up to 15 October 2036.

This tender offers significant business growth opportunities, especially for firms specialising in records and content management systems, software development, and systems integration. Given the contract's scope to cover multiple police forces across the United Kingdom and its high-value tender estimated at £450 million, this opportunity is well-suited for businesses that can provide robust software solutions capable of interoperating with existing systems while ensuring high levels of data security. The potential for a long-term relationship, considering the contract period and renewal option, could be highly beneficial for a selected supplier capable of meeting the rigorous quality specifications and performance criteria outlined.

## Notice

This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.

### Lot Information

RMS and Associated Services to 7F

Records Management Solution (RMS) and Associated Services to the specifically named Authorities: * Kent Police * Essex Police * Norfolk Police * Suffolk Police * Bedfordshire Police * Cambridgeshire Police * Hertfordshire Police

Renewal: 1 period of 5 years

RMS and Associated Services to all other UK Police Forces

Records Management Solution and Associated Services to all other UK Police Forces

Renewal: 1 period of 5 years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/061054-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Sep 2025 |
| Submission deadline | 21 Oct 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 15 Oct 2026 - 15 Oct 2036 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000,000 |
| Lots value | £450,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX |
| Additional buyers | THE POLICE AND CRIME COMMISSIONER FOR BEDFORDSHIRE; THE POLICE AND CRIME COMMISSIONER FOR CAMBRIDGESHIRE; THE POLICE AND CRIME COMMISSIONER FOR HERTFORDSHIRE; THE POLICE AND CRIME COMMISSIONER FOR KENT; THE POLICE AND CRIME COMMISSIONER FOR NORFOLK; THE POLICE AND CRIME COMMISSIONER FOR SUFFOLK |
| Locality | WITHAM |
| Post town | Chelmsford |
| Postcode | CM8 3HB |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH27 South West Hertfordshire |
| Local authority | St Albans |
| Electoral ward | Harpenden West |
| Westminster constituency | Harpenden and Berkhamsted |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48780000 - System, storage and content management software package
- 72212783 - Content management software development services
- 79996100 - Records management

## Release History

- 30 Sep 2025 at 15:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/061054-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/061054-2025
  30th September 2025 - Tender notice on Find a Tender

## Notice URLs

- https://7force.force.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a553. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a553.json.