---
title: "Supply of Events Services including Equipment and Event Stewarding"
ocid: "ocds-h6vhtk-05a686"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a686"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a686.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a686.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH TYNESIDE BOROUGH COUNCIL"
published: "2026-07-31"
---

# Supply of Events Services including Equipment and Event Stewarding

Buyer: SOUTH TYNESIDE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05a686

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## Summary

South Tyneside Borough Council has successfully completed an open procurement process for a framework agreement titled "Supply of Events Services including Equipment and Event Stewarding," focusing on services within the entertainment sector. Situated in South Shields, the council will implement this framework from 1st April 2026, concluding on 31st March 2029, with the option to extend for an additional year. The agreement, initially set up through a tendering process initiated on 22nd October 2025 and planned as early as 2nd October 2025, involves multiple lots such as PA systems, lighting, and event stewards across the North East of England. This robust framework sets the stage for varied event utility needs by allowing up to three suppliers per lot, selected based on quality and pricing criteria.

This framework presents substantial growth opportunities for SMEs and larger enterprises within the regions covered, particularly those specialising in event-related services like staging, stewardship, and AV provision. Businesses adept in providing high-quality, flexible event solutions will find this an ideal platform to expand their portfolios and strengthen community event presence. Given the framework's structure, there is a competitive edge for organisations that provide cost-effective solutions or possess specialist technical expertise, allowing them to meet diverse municipal requirements and influence future event planning by the council.

## Notice

South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding. It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot. Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier. Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price. The Framework Agreement will be drawn down by way of purchase order.

### Lot Information

BARRIERS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

BIG SCREENS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

TEMPORARY TOILETS

Provision of chemical toilets for hire at mass events The equipment provided must meet relevant industry standards. Under the Disability Discrimination Act 1995* suitable sanitary facilities will be made available and must be fit for purpose and accessible.

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

TEMPORARY OFFICES & STORAGE

Provision of accommodation, storage and welfare units at mass events South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events. The above DO NOT require furniture

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

PA SYSTEMS FOR OUTDOOR EVENTS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

LIGHTING FOR OUTDOOR EVENTS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

RADIO SYSTEMS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

EVENT STEWARDING

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

MOBILE STAGE PACKAGE, SMALL EVENTS

Renewal: 3 years with options to extend for a period of up to 1 x 12 months

### Planning Information

The scope of the engagement will be to advise all service providers within the North East of the opportunity and to advise them to register on the NEPO OPEN e-procurement https://open-uk.org/
If you would like to submit a expression of interest please contact clare.mcloughlin@southtyneside.gov.uk
Additionally all bidders must be registered on the Central Digital Platform: Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/072705-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jul 2026 |
| Submission deadline | 19 Nov 2025 |
| Future notice date | 20 Oct 2025 |
| Award date | 11 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £829,168 |
| Lots value | £984,000 |
| Awards value | £634,997 |
| Contracts value | £634,997 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH TYNESIDE BOROUGH COUNCIL |
| Locality | SOUTH SHIELDS |
| Post town | Newcastle upon Tyne |
| Postcode | NE33 2RL |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | South Tyneside |
| Electoral ward | Beacon and Bents |
| Westminster constituency | South Shields |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 12 |
| Supplier names | ADI; BELLE TENTS; BIG-TV (UK; CHASE SERVICES GROUP; CONSTANT SECURITY SERVICES; DIRECT COMMUNICATIONS RADIO SERVICES; GAP GROUP; HI-LIGHTS THEATRE SERVICES; K.W. READER & SONS; LIGHTMEDIA DISPLAYS; PHOENIX FM SERVICES; SUNBELT RENTALS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79950000 - Exhibition, fair and congress organisation services
- 92300000 - Entertainment services

## Release History

- 31 Jul 2026 at 12:06 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/072705-2026
- 13 Mar 2026 at 11:59 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/022915-2026
- 22 Oct 2025 at 13:08 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/067507-2025
- 2 Oct 2025 at 10:29 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/061617-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/072705-2026
  31st July 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/022915-2026
  13th March 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/067507-2025
  22nd October 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/061617-2025
  2nd October 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://WWW.CONSTANT-SERVICES.COM
- http://adi.tv
- http://www.Big-tv.co.uk
- http://www.belletentsmarqueehire.co.uk
- http://www.chasegroup.co.uk
- http://www.dcrs.co.uk
- http://www.hi-lights.tv
- http://www.lightmedia.co.uk
- http://www.sunbeltrentals.co.uk
- https://open-uk.org/
- https://phoenix-fms.co.uk/
- https://www.gap-group.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a686. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a686.json.