--- title: "Fuel Management System" ocid: "ocds-h6vhtk-05a768" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a768" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a768.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a768.json" source: "Find A Tender Service" current_stage: "Award" buyer: "LEICESTER CITY COUNCIL" published: "2026-02-05" --- # Fuel Management System Buyer: LEICESTER CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-05a768 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a768) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a768.json) ## Summary Leicester City Council initiated a tender process for a Fuel Management System aimed at bolstering their fleet of vehicles and machinery, encompassing approximately 850 units, at various locations in Leicester. As of 5th February 2026, the contract was terminated due to tender submissions not meeting mandatory requirements, leading to a review for future market engagement. The original contract, awarded to Triscan Systems Limited for £128,983.00 GBP, is part of the software package and information systems industry category, with planned implementation in the UKF21 region. The council initially sought open competition below the procurement threshold, making it suitable for a diverse range of participants. This procurement process presents potential opportunities for businesses specialising in integrated IT solutions, fuel management, or software development tailored to municipal needs. Given that the requirements are under review, companies equipped with advanced, adaptable software packages and strong integration capabilities with existing systems may find it advantageous to engage. Small and medium-sized enterprises (SMEs), as well as those capable of providing comprehensive end-to-end support, could benefit significantly from a re-issuance of this tender, positioning themselves as responsive and robust partners in public sector projects. ## Notice Leicester City Council have completed a tender exercise for the provision of a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 850 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including the fleet management system. ### Lot Information Lot 1 Renewal: Initial term of three years with the option to extend for one further year ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/010551-2026 | | Notice type | UK11 - Contract Termination Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Feb 2026 | | Submission deadline | 20 Oct 2025 | | Future notice date | Not specified | | Award date | 27 Nov 2025 | | Contract period | 1 Mar 2026 - 28 Feb 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £110,000 | | Lots value | £110,000 | | Awards value | £128,983 | | Contracts value | £128,983 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Terminated | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEICESTER CITY COUNCIL | | Additional buyers | Missing | | Locality | LEICESTER | | Post town | Leicester | | Postcode | LE1 1FZ | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF21 Leicester | | Local authority | Leicester | | Electoral ward | Castle | | Westminster constituency | Leicester South | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | TRISCAN SYSTEMS | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 5 Feb 2026 at 14:45 - ContractTermination - UK11 - Contract Termination Notice - https://www.find-tender.service.gov.uk/Notice/010551-2026 - 2 Dec 2025 at 15:55 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/079042-2025 - 27 Nov 2025 at 14:48 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/077738-2025 - 2 Oct 2025 at 19:38 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/061947-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/010551-2026 5th February 2026 - Contract termination notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/079042-2025 2nd December 2025 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/077738-2025 27th November 2025 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/061947-2025 2nd October 2025 - Tender notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Advert?advertId=4bc418bb-c69f-f011-813a-005056b64545 - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.leicester.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a768. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a768.json.