--- title: "Leisure Management System" ocid: "ocds-h6vhtk-05a7ad" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a7ad" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a7ad.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a7ad.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WOODLEY TOWN COUNCIL" published: "2025-10-03" --- # Leisure Management System Buyer: WOODLEY TOWN COUNCIL Current stage: Tender OCID: ocds-h6vhtk-05a7ad [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a7ad) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a7ad.json) ## Summary Woodley Town Council is inviting proposals for a new Leisure Management System at Woodford Park Leisure Centre, aimed at improving bookings, payments, and membership management. The procurement, classified under the software package and information systems category, is part of the open tender process, with submissions due by 17 October 2025. The project is valued at £22,000 and covers the UK regions from UKC to UKK. This procurement opportunity represents a key investment by the sub-central public authority in enhancing leisure service delivery through a robust, integrated digital platform. This tender offers significant opportunities for businesses specialising in software development, particularly those with experience in leisure management systems, online booking solutions, and payments integration. Companies that can provide scalable, flexible, and user-friendly systems will be well-placed to win this contract. The transition to a QR code-based access control system also allows for potential future upgrades and expansions, presenting further opportunities for providers offering innovative, adaptable solutions. This could be a growth catalyst for firms in the software and information systems industry looking to expand their public sector client base. ## Notice Woodley Town Council are inviting proposals for the installation of a fully integrated Leisure Management system at Woodford Park Leisure Centre. The system must help manage bookings, payments and memberships, reduce administrative workload and provide customers and members with the ability to book and pay for the Council's leisure services online (including via an app). The solution must result in a complete overhaul of the current management systems in place at the Leisure Centre, and should include: * Block bookings and scheduling functionality (inc. invoicing). * Online booking and payment services for customers (inc. via an app). * Direct Debit collection and management services for memberships. * Card payment and POS integration at Leisure Centre reception desk. * Fully integrated financial and general reporting capabilities. * Customer engagement tools (inc. email, SMS and push notifications). The system must support simultaneous use by at least three staff members, with a preference for solutions that offer flexibility and scalability in this regard. The system must also have access control capabilities linked to memberships and bookings, and should include: * Ability for "pay as you play" customers to "check in" for bookings and prove payment at reception by scanning a QR code (via an app). * Ability for access to the gym to be controlled using QR codes (via an app). * Ability to add in additional access control points in the future as the Leisure Centre develops and additional facilities are added. Currently, the only access control at the Leisure Centre is located at the main gym entrance, which uses a magnetic lock operated via magnetic stripe cards. The Council intends to retain the magnetic lock mechanism but transition away from magnetic stripe cards in favour of a QR code-based access system. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/062056-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Oct 2025 | | Submission deadline | 17 Oct 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £22,000 | | Lots value | £22,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WOODLEY TOWN COUNCIL | | Locality | WOODLEY | | Post town | Reading | | Postcode | RG5 4JZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Wokingham | | Electoral ward | Bulmershe & Coronation | | Westminster constituency | Earley and Woodley | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 3 Oct 2025 at 10:21 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/062056-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/062056-2025 3rd October 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-5857 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-5860 ## Notice URLs - http://www.woodley.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a7ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a7ad.json.