---
title: "Fleet Management Software System"
ocid: "ocds-h6vhtk-05a7d8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a7d8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a7d8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a7d8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GATESHEAD BOROUGH COUNCIL"
published: "2025-10-03"
---

# Fleet Management Software System

Buyer: GATESHEAD BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05a7d8

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## Summary

The recent procurement process undertaken by Gateshead Borough Council involved the award of a contract for a cloud-based Fleet Management Software System. The procurement falls under the industry-specific software package category, designed to manage the daily operation and administration of the Council's vehicle and plant assets. Located at Gateshead, NE8 3HN, this procurement process was classified as 'goods' with the procurement method being limited due to time constraints. The contract was signed on 16th September 2025 with Civica UK Limited as the supplier, valued at GBP 342,375. The procurement was executed through a direct award process, without prior publication, necessitated by the existing system approaching end-of-life and the lack of adequate time for a full tender process.

This tender represents a significant opportunity for businesses providing bespoke software solutions tailored for public sector operations, particularly in fleet and asset management. Companies like Civica UK Limited, which can offer comprehensive system capabilities and ensure seamless integration with existing council operations, are well-suited to excel in such bids. The demand for robust, industry-specific applications that can effectively handle aspects such as document management, accident management, and maintenance scheduling presents a recurring business opportunity, particularly for industry players focused on delivering scalable and efficient software solutions. Additionally, businesses that can offer flexible contractual options and rapid deployment could find further opportunities as councils seek to adapt swiftly to evolving technological needs.

## Notice

Cloud based Fleet Management System to look after the daily running and administration aspects of the Council's vehicle and plant assets. The system will cover: * Fleet and Asset Administration * Document Management * Drivers, Training, Licence, Risk * Accident Management * Hire Management * Maintenance Scheduling * Maintenance Jobs and Cost Control * Standard Jobs * Stores Management * Defect Management * Multiple Asset Support (Parent-Child) * Fuel Management (including EV)

### Lot Information

Lot 1

Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business Applications

Options: 2 x 24 month options to extend

### Procurement Information

The current provider informed the Council of the system hitting 'end of life' but there was not an adequate amount of time for a full tender process to be completed. As a 12 month extension to the current contract was not offered by the current provider, only a 24 month minimum term, the decision was made to continue with the current provider and upgrade to their replacement system Previous demonstrations had been carried out by the Council and further ones provided to ensure that it was suitable and provided all functionality required.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/062126-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Oct 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Sep 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £342,375 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GATESHEAD BOROUGH COUNCIL |
| Locality | GATESHEAD |
| Post town | Newcastle upon Tyne |
| Postcode | NE8 1HH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Gateshead |
| Electoral ward | Bridges |
| Westminster constituency | Gateshead Central and Whickham |
| Delivery location | TLC22 Tyneside |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 3 Oct 2025 at 11:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/062126-2025

## Notice URLs

- http://www.gateshead.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a7d8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a7d8.json.