--- title: "Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance" ocid: "ocds-h6vhtk-05a8a9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a8a9" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a8a9.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05a8a9.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "GOVIA THAMESLINK RAILWAY" published: "2025-10-06" --- # Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance Buyer: GOVIA THAMESLINK RAILWAY Current stage: Tender OCID: ocds-h6vhtk-05a8a9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a8a9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05a8a9.json) ## Summary The current procurement process initiated by Govia Thameslink Railway seeks to secure services for the "Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance". The tender falls within the repair and maintenance services industry category and aims to address needs at Selhurst and St Leonards depots in the United Kingdom. Operated through an open procurement method under a competitive flexible procedure, the process is currently at the tender stage. Business users should note key dates: inquiries must be submitted by 22nd October 2025, expressions of interest are due by 31st October 2025, and the award period concludes on 14th November 2025. The contract, beginning on 1st April 2026, runs until 31st March 2028, with potential yearly extensions. The gross value of the opportunity is £1,080,000. This tender represents a significant opportunity for businesses specialising in tank repair and maintenance, particularly those capable of offering both preventative and reactive solutions. The procurement process allows for electronic submissions in English, making it accessible to a wide range of bidders, including small and medium enterprises (SMEs), which are encouraged to apply. Successful suppliers will not only gain the opportunity to work with a major player in the railway sector but also secure a potentially long-term contract contingent upon fulfilling business requirements. The comprehensive nature of services required, inclusive of both scheduled maintenance and on-demand repairs, positions this tender as an attractive prospect for companies with proven technical expertise and competitive pricing strategies. ## Notice The objective of the Services is to deliver Planned Preventative and Reactive Maintenance and ancillary goods appertaining to Bulk Fuel Tanks at Selhurst and St Leonards Depots The supplier shall be responsible for PPM for each location, including the following activities: The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the table (appendix 1), located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework. The PPM shall consist of: *Monthly bulk fuel tank de-watering maintenance: the monthly removal of *water contamination from bulk fuel tanks located at Selhurst Depot; *Monthly removal, maintenance and cleaning of bulk fuel filters located at *Selhurst Depot; *Annual additive injection system maintenance: the annual maintenance of *additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of: *Calibration of the additive injection systems with a suitable tanker delivery; *Maintenance to diaphragms in injection system; *Tidy up of external cabinets; *Confirm pipework is leak-free and replace any damaged pipework and connections; Ancillary Fuel Systems PPM - Consisting Of: *Monthly fuel dispenser filter maintenance at Selhurst Depot; *Monthly fuel polishing system maintenance at Selhurst Depot; *Monthly fuel tank level monitoring system maintenance; *Monthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot; Continuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot; Continuous cloud data contract for fuel dispensation monitoring (see section 2) at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation. Bulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot; Reactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves (see section 3 of this TPS for required service levels) at Selhurst Depot and at St Leonards Railway Depot; Annual maintenance of the lube oil tank at Selhurst Depot. The supplier shall be responsible for the provision of Ancillary Goods and Services at Selhurst Depot and at St Leonards Railway Depot, as follows: *CarbonClear(tm) Rail Fuel Detergent - 967 litre / 880kg IBC; *FuelClear(tm) M15 Fuel Biocide; *Replacement of Class 171 fuel tank fill valves (098/015314) as required; *Class 171 fuel tank fill valve refurbishment (as required) in accordance with refurbishment specification to be provided by GTR; 3.Tanks and Associated Pipework- Annual Hardware Support and Software Licence at Selhurst Depot Planned Preventative Maintenance: The supplier shall be responsible for PPM for each location, including the following activities: *The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the below table, located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework. *The PPM shall consist of: *Monthly bulk fuel tank de-watering maintenance: the monthly removal of water contamination from bulk fuel tanks located at Selhurst Depot; *Monthly removal, maintenance and cleaning of bulk fuel filters located at Selhurst Depot; *Annual additive injection system maintenance: the annual maintenance of additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of: Calibration of the additive injection systems with a suitable tanker delivery; Maintenance to diaphragms in injection system; Tidy up of external cabinets; Confirm pipework is leak-free and replace any damaged pipework and connections; oAncillary Fuel Systems PPM - This includes: Monthly fuel dispenser filter maintenance at Selhurst Depot; Monthly fuel polishing system maintenance at Selhurst Depot; Monthly fuel tank level monitoring system maintenance; Monthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot; oContinuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot; oContinuous cloud data contract for fuel dispensation monitoring at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation; oBulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot ; oReactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves at Selhurst Depot and at St Leonards Railway Depot; oAnnual maintenance of the lube oil tank at Selhurst Depot. To view this notice, please click here: https://goviathameslinkrailway.delta-esourcing.com/delta/viewNotice.html?noticeId=984191974 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/062469-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Oct 2025 | | Submission deadline | 22 Oct 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,080,000 | | Lots value | £1,080,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GOVIA THAMESLINK RAILWAY | | Locality | NEWCASTLE UPON TYNE | | Post town | Newcastle upon Tyne | | Postcode | NE1 6EE | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Monument | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | TLI London, TLJ South East (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50514100 - Repair and maintenance services of tanks ## Release History - 6 Oct 2025 at 11:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/062469-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/062469-2025 6th October 2025 - Tender notice on Find a Tender ## Notice URLs - https://goviathameslinkrailway.delta-esourcing.com/ - https://goviathameslinkrailway.delta-esourcing.com/delta/viewNotice.html?noticeId=984191974 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05a8a9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05a8a9.json.