--- title: "Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council" ocid: "ocds-h6vhtk-05aa46" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aa46" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05aa46.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05aa46.json" source: "Find A Tender Service" current_stage: "Award" buyer: "BRIDGEND COUNTY BOROUGH COUNCIL" published: "2026-03-24" --- # Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council Buyer: BRIDGEND COUNTY BOROUGH COUNCIL Current stage: Award OCID: ocds-h6vhtk-05aa46 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aa46) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05aa46.json) ## Summary Bridgend County Borough Council has recently completed the procurement process for an updated conferencing system intended for the Council Chamber and Committee rooms, located in Bridgend, UK. The process, initiated through an open procedure, aligns with the goals set forth in the Local Government and Elections (Wales) Act 2021. The award was made on 24th March 2026 to Auditel Rental and Service Ltd, valued at £289,339, with the contract period spanning until 15th February 2031. The new system is designed to enhance hybrid meetings by providing high-quality audio-visual experiences, supporting real-time Welsh translation, and ensuring transparency through integrated voting features. This tender offers significant business growth opportunities, especially for companies specialising in audio-visual and communication systems. It presents a valuable chance for large-scale enterprises to offer advanced solutions that facilitate seamless hybrid interactions. Firms adept in providing comprehensive conferencing equipment and services will find this procurement opening well-suited to their expertise due to the emphasis on quality and technological innovation. The overarching goal of enhancing public service interoperability and communication infrastructure makes this an appealing project for businesses looking to leverage their capabilities in public sector collaborations. ## Notice Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation ### Planning Information Premarket engagement opportunity for interested suppliers to visit the chambers and meeting rooms, and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function. This event will be happening on the 24th October 2025 at 1:00pm in the Council Chambers, Civic Offices, Angel Street Bridgend CF31 4WB. Interested parties are to email Rachel Keepins Democratic Services Manager to secure a place at this event - Rachel.Keepins@bridgend.gov.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026735-2026 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Mar 2026 | | Submission deadline | 19 Jan 2026 | | Future notice date | 18 Nov 2025 | | Award date | 11 Mar 2026 | | Contract period | 24 Mar 2026 - 15 Feb 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | £400,000 | | Awards value | £289,339 | | Contracts value | £289,339 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | BRIDGEND COUNTY BOROUGH COUNCIL | | Locality | BRIDGEND | | Post town | Cardiff | | Postcode | CF31 4WB | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Bridgend | | Electoral ward | Bridgend Central | | Westminster constituency | Bridgend | | Delivery location | TLL17 Bridgend and Neath Port Talbot | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | AUDITEL RENTAL AND SERVICE | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment - 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus ## Release History - 24 Mar 2026 at 11:54 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/026735-2026 - 11 Mar 2026 at 14:47 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/021852-2026 - 30 Dec 2025 at 16:33 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/086502-2025 - 10 Dec 2025 at 15:36 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/081611-2025 - 8 Oct 2025 at 09:54 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/063180-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/026735-2026 24th March 2026 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/021852-2026 11th March 2026 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/086502-2025 30th December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/081611-2025 10th December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/063180-2025 8th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.bridgend.gov.uk - https://etenderwales.ukp.app.jaggaer.com/home.html - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aa46. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05aa46.json.