---
title: "Records Information Management, Digital Solutions and Associated Services 2 - Version 2"
ocid: "ocds-h6vhtk-05aa81"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aa81"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05aa81.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05aa81.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CROWN COMMERCIAL SERVICE"
published: "2025-10-08"
---

# Records Information Management, Digital Solutions and Associated Services 2 - Version 2

Buyer: CROWN COMMERCIAL SERVICE  
Current stage: Tender  
OCID: ocds-h6vhtk-05aa81

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## Summary

The Crown Commercial Service, a central government public authority based in Liverpool, UK, is currently in the tender stage of their procurement process for the "Records Information Management, Digital Solutions and Associated Services 2 - Version 2" framework. This procurement, with an ID of RM6346, focuses on services in the software and information systems industry. The framework encompasses a variety of services including records management, digital solutions, cloud-based hosting, and associated data entry services. Key dates for interested parties include the tender closing on 3 November 2025 and the enquiry period ending on 21 October 2025. This open procurement method anticipates a maximum of 22 participants and aims to start contract implementation from March 2026, making services available across the UK, Guernsey, Isle of Man, and Jersey.

This procurement offers significant business growth opportunities for companies specialising in digital workflow solutions, records information management, and technical resources provision. SMEs and VCSEs are particularly encouraged to participate, with the framework allowing a range of diversified service offerings within a competitive market environment. Businesses skilled in scanning, data management, and secure shredding are well-suited to benefit from this multi-million GBP procurement, which also includes lucrative opportunities for those capable of servicing the NHS through off-site records management. The open procedure method ensures a transparent selection process, allowing businesses to leverage their expertise to secure long-term government contracts.

## Notice

This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: * storage * scanning (on demand and bulk) * shredding, destruction and disposal * digital workflow solutions * hybrid mail, inbound and outbound mail and data entry services * cloud based hosting (SaaS)solution * 3rd party interim technical resources * specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) * NHS Preparation of Patient Record Preparation services Details of previous procurement notices and pre-market engagement relating to the RM6346 Records Information Management, Digital Solutions and Associated Services 2 framework can be found at https://www.find-tender.service.gov.uk/Search under Procurement identifier (OCID): ocds-h6vhtk-0503c8.

### Lot Information

Records Information Management Services

Records Information Management Services 1. Off Site RIM Services 2. Off Site Inactive Records 3. On/Off Site Secure Shredding, Destruction & Disposal 4. On/Off/Combination RIM Services 5. On/Off Site Scanning Services A framework contract will be awarded to a maximum of 6 bidders for Lot 1.

Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services

Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services 1. Digital Workflow 2. Cloud Based Hosting 3. Scanning 4. Interim Technical Resources 5. Off Site RIM Services 6. Off Site Storage of Inactive Records 7. Secure Shredding, Destruction & Disposal 8. Off/On Site Combined RIM Services A framework contract will be awarded to a maximum of 6 bidders for Lot 2.

Full Management of National Health Service (NHS) Patient Records (Off Site)

Full Management of National Health Service (NHS) Patient Records (Off Site) 1. Clinic Prep & Mgmt of NHS Patient Records 2. Digitisation of Patient records 3. Off Site Storage 4. 3rd Party Interim Resources Scanning Services 5. On Site managed Service 6. Shredding, Destruction & Disposal (On/Off Site) A framework contract will be awarded to a maximum of 6 bidders for Lot 3

Specialist Records Management Services

Specialist Records Management Services 1. Listing 2. Cataloguing 3. Appraisal & Selection 4. Sensitivity Review 5. Records Preparation A framework contract will be awarded to a maximum of 4 bidders for Lot 4.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/063279-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Oct 2025 |
| Submission deadline | 3 Nov 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 23 Mar 2026 - 22 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000,000 |
| Lots value | £500,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 48000000 - Software package and information systems
- 48311000 - Document management software package
- 48613000 - Electronic data management (EDM)
- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services
- 64216200 - Electronic information services
- 72212780 - System, storage and content management software development services
- 72220000 - Systems and technical consultancy services
- 72312000 - Data entry services
- 72312100 - Data preparation services
- 72312200 - Optical character recognition services
- 72313000 - Data capture services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79212000 - Auditing services
- 79212200 - Internal audit services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79410000 - Business and management consultancy services
- 79995100 - Archiving services
- 79995200 - Cataloguing services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services

## Release History

- 8 Oct 2025 at 12:01 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/063279-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/063279-2025
  8th October 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-6054

## Notice URLs

- https://crowncommercialservice.bravosolution.co.uk
- https://www.find-tender.service.gov.uk/Search
- https://www.gov.uk/ccs
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aa81. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05aa81.json.