---
title: "Mental Health and Community Information System (MHCS) Programme"
ocid: "ocds-h6vhtk-05aae3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aae3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05aae3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05aae3.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-10-08"
---

# Mental Health and Community Information System (MHCS) Programme

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Planning  
OCID: ocds-h6vhtk-05aae3

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## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is in the planning stage for a public procurement process concerning the Mental Health and Community Information System (MHCS) Programme. This initiative falls under the industry category of software programming and consultancy services. It aims to commission a legacy data viewer solution for clinical services within Mental Health and community services. The procurement activity is situated in Cardiff, Wales (UKL22), and adheres to the Welsh devolved regulations. A key milestone is scheduled for October 15, 2025, requiring submissions related to prior work evidence and detailed contract information. Following this, detailed notices will be published by October 20, 2025. The contract period is intended to span from October 24, 2025, to March 30, 2026, with an approximate gross budget of £360,000.

This tender offers notable opportunities for businesses specialising in software development, computer support, and consultancy services, particularly those with expertise in legacy system integration and digital transformation projects. It may be especially beneficial for small and medium-sized enterprises (SMEs) due to its suitability criteria. Engaging in this project enables businesses to contribute to a high-impact healthcare information system, positioning themselves as key players in the healthcare sector's digital transformation. Businesses with capabilities in business analysis, clinical safety, and service mapping would find this tender an apt match for their growth and development goals.

## Notice

1.Legacy Data Viewer The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission a legacy data viewer solution for circa 176 clinical services within Mental Health, community Health and Therapies services ahead of the approaching end of contract with the current EPR supplier. Due to the volume of clinical information and the bespoke nature of structured data within the current EPR, migrating the entirety of this data to a new EPR is not viable. Legacy data will need to be stored in a 'Legacy Data Viewer' solution accessible to services in an in-context launch. This solution entails the need to commission a dedicated team to deliver planning and designing, developing and testing a legacy data viewer solution within the current 2025/26 financial year. 2. Business Analysis: Service Mapping & Transformation Readiness The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission Business Analysis expertise to apply best practices in preparing service readiness for an upcoming digital transformation project, including effectively documenting the 'As Is' business process/patient journey of 176 clinical services through service mapping templates and transferring this this BA toolkit to the team. Outputs will include requirements specification for service readiness documentation, service mapping plan, a bespoke process map template to apply to all MHCS services and ensure BA standardisation with comprehensive information to capture workflows and processes and a system integration map to ensure the network of integrations between the EPR in use and other systems is suitably captured. 3. Clinical Safety The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission clinical safety expertise to apply DCB0129 and DCB0160 clinical safety standards to assess and inform the design and build of a data archive/viewer for accessing a legacy EPR. Requirements also include the transfer of clinical safety knowledge and best practices to the project team. This will entail working closely with the team involved in planning and deploying this solution, as well as the project team for knowledge transfer and training.

### Planning Information

Cardiff and Vale UHB require evidence of previous work completed similar to the scope set out. Please could you provide a list of details from previous contracts including timeframes, pricing etc. 
If you require any further information regarding this notice please contact the contract manager.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/063416-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Oct 2025 |
| Submission deadline | Not specified |
| Future notice date | 20 Oct 2025 |
| Award date | Not specified |
| Contract period | 23 Oct 2025 - 30 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72200000 - Software programming and consultancy services
- 72600000 - Computer support and consultancy services

## Release History

- 8 Oct 2025 at 15:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/063416-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/063416-2025
  8th October 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05aae3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05aae3.json.