--- title: "Asset Management System" ocid: "ocds-h6vhtk-05ab43" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ab43" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ab43.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ab43.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CLEVELAND FIRE AUTHORITY" published: "2025-10-09" --- # Asset Management System Buyer: CLEVELAND FIRE AUTHORITY Current stage: Planning OCID: ocds-h6vhtk-05ab43 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ab43) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05ab43.json) ## Summary Cleveland Fire Authority is in the planning stage for procuring an Asset Management System, geared towards supporting their Digital Transformation Plan 2022 - 2026. The project is centred around a software package and information systems within the UK regions including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK. A market engagement event is scheduled for the week commencing 3rd November 2025 in Hartlepool, with interested suppliers invited to express interest by 12pm on 24th October 2025. The procurement process will seek goods with a focus on enhancing various service areas such as fleet management, operational equipment, property asset, and ICT asset management. This procurement presents a robust opportunity for software developers specialising in asset management systems, particularly those with a background in integrating comprehensive management solutions and electronic servicing interfaces. The tender is suitable for SMEs, encouraging smaller vendors with innovative solutions to participate. Businesses with expertise in fleet, equipment, and property management systems, as well as those experienced in emergency service sectors, will find this opportunity aligned with their capabilities. The engagement aims to identify suppliers capable of delivering user-friendly, integratively advanced systems, which could serve as a significant growth lever by establishing relationships with sub-central government entities. ## Notice In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System. Any Asset Management System proposed must be capable of the management of the following service areas: Fleet Management Operational Equipment Management Property Asset Management ICT Asset Management Any system proposed must Initially achieve (but not limited to) the following: - Storage of all vital asset information - Planning scheduled maintenance and testing of assets to include ad hoc / daily testing - Management of defects, including an escalation process for urgency - Full integration with stock allocation linked to current stock and ordering systems - History tracking of asset maintenance and testing - Fully integrated electronic servicing / maintenance sheets - Full electronic access via tablet from any location with internet access - Access by multiple users at any time from any location - Automatic assignment of work to a user / location in line with the scheduled maintenance plan - Full integration with CFB's current Finance and Procurement system (Integra) - Standard and ad hoc production of various reports against any/all data held within the system - Compatibility with QR codes for asset identification - A user-friendly interface, appropriate for various levels of user from Technician to Company Director. ### Planning Information The Brigade would like to understand more from those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of Asset Management systems with other emergency services organisations. The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market Engagement' event which will be held at the address below on dates to be agreed w/c 3rd November 2025 from 9.30am to 4.30pm. Cleveland Fire Brigade Training & Administration Hub Queens Meadow Business Park Hartlepool TS25 5TH On expressing their interest, suppliers will be allocated 1.5 hours with the project team to discuss this potential procurement opportunity as well as demonstrate their experience and capability. Interested parties should email lwoodall@clevelandfire.gov.uk with a preferred time slot of attendance. The closing date to express your interest in attending is 12pm on 24th October 2025. The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/063567-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 24 Oct 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CLEVELAND FIRE AUTHORITY | | Locality | HARTLEPOOL | | Post town | Cleveland | | Postcode | TS25 5TH | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC3 Tees Valley | | ITL 3 | TLC31 Hartlepool and Stockton-on-Tees | | Local authority | Hartlepool | | Electoral ward | Fens & Greatham | | Westminster constituency | Hartlepool | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 9 Oct 2025 at 09:00 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/063567-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/063567-2025 9th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ab43. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05ab43.json.