---
title: "PP-10170 Aletheia Academies Trust MFDs"
ocid: "ocds-h6vhtk-05acf5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05acf5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05acf5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05acf5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ALETHEIA ACADEMIES TRUST"
published: "2026-06-03"
---

# PP-10170 Aletheia Academies Trust MFDs

Buyer: ALETHEIA ACADEMIES TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-05acf5

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## Summary

The procurement process for the Aletheia Academies Trust, a public authority operating at a sub-central government level in the United Kingdom, culminated in the awarding of a contract for multi-functional devices (MFDs) within its 16 academies. This tender, titled "PP-10170 Aletheia Academies Trust MFDs," falls under the services category, specifically printing and related services. The awarded contract, beginning on 4 May 2026 and set to initially run for five years with potential two one-year extensions, was procured through a selective, competitive flexible procedure. As the contracting process has now reached the award stage, contracted work is expected to mobilise prominently in April and Summer 2026 to accommodate the academy's growth projections from 4,600 to more than 8,000 pupils by 2031. The procurement methodology allows for flexibility to adapt to this expected growth, without a mandatory co-terminus end date for device operation across schools.

This contract offers notable opportunities for large-scale service providers experienced in managing flexible, scalable operations across educational sectors. Suppliers equipped to manage equipment and service demands in a growing educational environment stand to benefit substantially. With Xerox (UK) Limited named as the awarded supplier, there remains an opportunity for businesses to understand market expectations and assess the competitive landscape if similar future contracts arise. Such companies should ideally have experience in handling infrastructure development and technology integration, capable of providing dynamic solutions aligned to the evolving needs of multi-academy trusts.

## Notice

Aletheia Academies Trust consists of sixteen academies including thirteen Primary schools, two Nurseries, and one All-Through School. With expansion on the horizon and their community growing, their student population of 4,600 pupils is projected to increase to over 8,000 by 2031 based on current and known growth plans. Alkerden Academy opened in September 2025. It is important that the Successful bidder is able to cope with the growth and support the Trust in a flexible manner. There are currently approximately 136 devices across these 16 schools, 77 of which are expected to be mobilised in the first 12 months of the contract, largest number of mobilisations are expected to be in April 2026 and Summer 2026. Please refer to the Attachment 1b Hardware and Software Form for more information, including the range for other mobilisation dates. This is subject to change and a final version will be provided at ITT stage. Some schools will be looking to reduce and streamline their volume of devices to make savings. However, the Authority will be growing as a trust steadily, over the course of the contract term, which has been taken into consideration for the value of the contract. The Authority are not looking for a co-terminus end date for all devices across schools when they are mobilised under this contract, but instead intend to create groups of schools, each group with a firm contract end date. This will allow for an organised and simplified approach to renewals going forward. A suggested timeline and grouping list has been provided as part of the ITT pack which can be located in Attachment 1b HW & SW Form (tab 3) and the Authority anticipates shortlisted bidders being open to this approach. Please be aware that Knowle Academy (KNO) will own all of their devices by the end of the contract date, therefore they require a "support, maintenance and toner" contract only. The Contract period will be for 5 years initially with the option to extend for two further one-year periods.

### Lot Information

Lot 1

Renewal: Option to extend for two further one-year periods at the discretion of the Client.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/052208-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Jun 2026 |
| Submission deadline | 27 Oct 2025 |
| Future notice date | Not specified |
| Award date | 7 Apr 2026 |
| Contract period | 3 May 2026 - 3 May 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,400,000 |
| Lots value | £8,400,000 |
| Awards value | £1,739,102 |
| Contracts value | £1,739,102 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ALETHEIA ACADEMIES TRUST |
| Additional buyers | PLACE GROUP LTD |
| Locality | GRAVESEND |
| Post town | Dartford |
| Postcode | DA11 7LS |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Penzance Promenade |
| Westminster constituency | St Ives |
| Delivery location | TLJ4 Kent |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XEROX (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79800000 - Printing and related services

## Release History

- 3 Jun 2026 at 09:51 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/052208-2026
- 8 Apr 2026 at 13:53 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/032007-2026
- 10 Oct 2025 at 14:27 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/064261-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/052208-2026
  3rd June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/032007-2026
  8th April 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/064261-2025
  10th October 2025 - Tender notice on Find a Tender

## Notice URLs

- http://www.xerox.co.uk
- https://in-tendhost.co.uk/placegroup/aspx/Home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05acf5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05acf5.json.