--- title: "AI Transcription Tool" ocid: "ocds-h6vhtk-05ad44" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ad44" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ad44.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ad44.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CITY OF YORK COUNCIL" published: "2025-10-10" --- # AI Transcription Tool Buyer: CITY OF YORK COUNCIL Current stage: Planning OCID: ocds-h6vhtk-05ad44 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ad44) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05ad44.json) ## Summary The City of York Council is currently in the planning phase of a tender for an AI Transcription Tool intended for its Children’s Services. As a public authority under sub-central government, they are seeking to explore market offerings for technology solutions to improve usability and streamline administrative processes. This procurement falls under the industry category of software packages and information systems, with specific focus on office and computing machinery. Situated in York, UK, the engagement deadline for potential suppliers is set for 17 October 2025, with the expected start of the contract period from 10 December 2025. The process aims to procure goods with small and medium-sized enterprises (SMEs) identified as suitable to apply. This tender presents a significant opportunity for businesses specialising in AI-driven software solutions, particularly those capable of developing or adapting transcription tools within a specified timeframe. Companies with expertise in office and computing machinery, as well as software information systems, stand well-positioned to compete. By participating, businesses can potentially secure a foothold in the public sector market and foster relationships with a key local government buyer such as the City of York Council. This opportunity is ideal for innovative technology firms looking to assist public services in enhancing operational efficiency and reducing administrative burdens. ## Notice City of York Council (CYC) is seeking market information from suppliers who can provide systems to support our exploration of an AI transcription tool within our Children's Services. We are exploring the market to identify potential suppliers. We're seeking technology solutions that enhance usability and streamline processes, particularly for those colleagues that are currently burdened by an administrative workload. Responses from suppliers who may not currently provide specific functionality, but could deliver such features within our required timeframe, are welcome. If the deadline is missed, please contact the Procurement team for details. Available via Yortender: https://yortender.eu-supply.com ### Planning Information Questions asked under a Request for Information (RFI). Further RFIs may be released as well as other forms of engagement considered. If the published engagement deadline has passed before you can engage, or is likely to pass before submission can be made, please still contact the Procurement team at CYC for further information. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/064392-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 17 Oct 2025 | | Award date | Not specified | | Contract period | 10 Dec 2025 - 28 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CITY OF YORK COUNCIL | | Locality | YORK | | Post town | York | | Postcode | YO1 6GA | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE21 York | | Local authority | York | | Electoral ward | Micklegate | | Westminster constituency | York Central | | Delivery location | TLE21 York | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 48000000 - Software package and information systems ## Release History - 10 Oct 2025 at 17:19 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/064392-2025 - 10 Oct 2025 at 16:48 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/064388-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/064392-2025 10th October 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/064388-2025 10th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://yortender.eu-supply.com ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ad44. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05ad44.json.