---
title: "Records Scanning for EDRMS programme"
ocid: "ocds-h6vhtk-05cc33"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05cc33"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05cc33.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05cc33.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST"
published: "2025-10-14"
---

# Records Scanning for EDRMS programme

Buyer: PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-05cc33

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## Summary

The procurement process for "Records Scanning for EDRMS programme" was initiated by the Portsmouth Hospitals University NHS Trust, focusing on scanning services within the healthcare sector. This contract involved collecting, scanning, and disposing of medical records, with the procurement stage complete as of 14th October 2025. The main procurement category is services under CPV 79999100. While the initial lot was cancelled, an award was directly made to Hugh Symons Information Management Ltd without prior competition, via the ESPO Document Management Solutions framework. Located in the UK South East (UKJ31 and UKJ34), the contract was signed on 1st September 2025 for a value of £5,585,843.

This tender presents significant business opportunities, especially for companies with expertise in secure document management, scanning services, and data handling within the public health industry. The direct award process used indicates possibilities for businesses already positioned within strategic frameworks like ESPO. Large-scale enterprises familiar with the intricacies of NHS procurement processes are well-suited to leverage such contracts, providing top-tier solutions in medical record management and disposal services.

## Notice

Scanning services including collection of medical records, scanning and disposal.

### Lot Information

Lot 1

Scanning services including collection of medical records, scanning and disposal for a core term of 3 years plus two 12-month optional extension periods.

Options: Two optional extensions periods of 12-months.

### Procurement Information

This is a direct award call-off through the ESPO Document Management Solutions framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/065137-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 31 Aug 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £5,585,843 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTMOUTH HOSPITALS UNIVERSITY NHS TRUST |
| Locality | COSHAM |
| Post town | Portsmouth |
| Postcode | PO6 3LY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Cosham |
| Westminster constituency | Portsmouth North |
| Delivery location | TLJ31 Portsmouth, TLJ34 Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HUGH SYMONS INFORMATION MANAGEMENT |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 14 Oct 2025 at 11:20 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/065137-2025

## Notice URLs

- https://www.porthosp.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05cc33. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05cc33.json.