--- title: "Surrey Appropriate Adult Volunteering Service (SAAVS) Request For Information" ocid: "ocds-h6vhtk-05cda8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05cda8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05cda8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05cda8.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SURREY COUNTY COUNCIL" published: "2025-10-16" --- # Surrey Appropriate Adult Volunteering Service (SAAVS) Request For Information Buyer: SURREY COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-05cda8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05cda8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05cda8.json) ## Summary Surrey County Council is in the planning stage of a procurement process for the Surrey Appropriate Adult Volunteering Service (SAAVS). This initiative is intended to provide a statutory service under the Police and Criminal Evidence Act 1984 and the Crime and Disorder Act 1998 to ensure the rights of children, young people, and vulnerable adults are protected during the criminal justice process. Situated in Reigate, the Council has issued a Request for Information (RFI) to understand the current market and gather insights from potential suppliers. The intended service contract is expected to commence on 1st April 2026, with a duration of three years, and covers the health and social work services industry in the UKJ2 region of the United Kingdom. All relevant information must be submitted by 30th October 2025, according to the published schedule. This procurement opportunity presents significant growth potential for businesses specialising in social services, particularly those with expertise in safeguarding and volunteer management. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are especially encouraged to express interest. The procurement is above threshold and utilises a light touch regime, implying a flexible approach to contract management. The contract structure, a flat-rate pricing model, encompasses all service delivery costs, encouraging efficient cost management and innovation among suppliers. Engaging in this procurement process could lead to long-term partnerships with Surrey County Council, fostering business development and enhanced service delivery in the public sector. ## Notice Surrey County Council (SCC, the Council) is required under the Police and Criminal Evidence Act (PACE) 1984 and the Crime and Disorder Act 1998 to provide a statutory service of an Appropriate Adult. The presence of an Appropriate Adult provides one of the essential checks and balances within the criminal justice process and ensures that the rights of children, young people and vulnerable adults are protected. To meet this statutory service, SCC is planning to commission a high-quality Appropriate Adult Service which safeguards the interests, rights, entitlements and welfare of children, young people and vulnerable adults in Surrey who are suspected of a criminal offence, by ensuring that they are treated in a fair and just manner and are able to participate effectively where parents/carers, or the person with parental responsibility, are unable or unwilling to attend. To understand the current market and supplier landscape (before launching any formal tender opportunity), Surrey County Council is issuing a Request For Information (RFI). The RFI will help us to gather detailed insights from potential suppliers regarding their capabilities, capacity and interest in meeting the requirements for Surrey Appropriate Adult Volunteering Service (SAAVS). SCC envisage that the new contract will start on 1st April 2026 with a proposed contract term of 3 years, however this is subject to change. SCC is looking at different pricing options, including fixed budget envelope. In this instance, all costs associated with delivery of this service including but not limited to expenses, administrative, IT/equipment etc. will need to be met within the fixed price envelope. This means that the contract is structured as a flat-rate agreement and not as a per-appointment billing model (i.e. there will be no payments per individual appointments). More information about this RFI and how to respond can be found on Proactis, the e-tendering portal (https://supplierlive.proactisp2p.com/Account/Login) under project reference RFX1000794 - SCC AW Surrey Appropriate Adult Volunteering Service RFI. Please note that this RFI is not an invitation to tender. All information provided in this document is indicative and for information purposes only. All responses will be treated with confidentiality. Potential bidders will not be prejudiced by any response or failure to respond to the soft market testing. Potential bidders must also note that a response to this soft market testing exercise does not guarantee an invitation to participate in this or any future procurement exercise that the Council may conduct. For the avoidance of doubt no information provided in response to this questionnaire will be used by the Council in assessing providers during any future procurement process. ### Planning Information Surrey County Council (SCC, the Council) is required under the Police and Criminal Evidence Act (PACE) 1984 and the Crime and Disorder Act 1998 to provide a statutory service of an Appropriate Adult. The presence of an Appropriate Adult provides one of the essential checks and balances within the criminal justice process and ensures that the rights of children, young people and vulnerable adults are protected. To meet this statutory service, SCC is planning to commission a high-quality Appropriate Adult Service which safeguards the interests, rights, entitlements and welfare of children, young people and vulnerable adults in Surrey who are suspected of a criminal offence, by ensuring that they are treated in a fair and just manner and are able to participate effectively where parents/carers, or the person with parental responsibility, are unable or unwilling to attend. To understand the current market and supplier landscape (before launching any formal tender opportunity), Surrey County Council is issuing a Request For Information (RFI). The RFI will help us to gather detailed insights from potential suppliers regarding their capabilities, capacity and interest in meeting the requirements for Surrey Appropriate Adult Volunteering Service (SAAVS). SCC envisage that the new contract will start on 1st April 2026 with a proposed contract term of 3 years, however this is subject to change. SCC is looking at different pricing options, including fixed budget envelope. In this instance, all costs associated with delivery of this service including but not limited to expenses, administrative, IT/equipment etc. will need to be met within the fixed price envelope. This means that the contract is structured as a flat-rate agreement and not as a per-appointment billing model (i.e. there will be no payments per individual appointments). More information about this RFI and how to respond can be found on Proactis, the e-tendering portal (https://supplierlive.proactisp2p.com/Account/Login) under project reference RFX1000794 - SCC AW Surrey Appropriate Adult Volunteering Service RFI. Please note that this RFI is not an invitation to tender. All information provided in this document is indicative and for information purposes only. All responses will be treated with confidentiality. Potential bidders will not be prejudiced by any response or failure to respond to the soft market testing. Potential bidders must also note that a response to this soft market testing exercise does not guarantee an invitation to participate in this or any future procurement exercise that the Council may conduct. For the avoidance of doubt no information provided in response to this questionnaire will be used by the Council in assessing providers during any future procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/065754-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 30 Oct 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SURREY COUNTY COUNCIL | | Locality | REIGATE | | Post town | Redhill | | Postcode | RH2 8EF | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ26 East Surrey | | Local authority | Reigate and Banstead | | Electoral ward | South Park & Woodhatch | | Westminster constituency | Reigate | | Delivery location | TLJ2 Surrey, East and West Sussex | ## CPV Codes ### Divisions - 85 - Health and social work services ### Codes - 85000000 - Health and social work services ## Release History - 16 Oct 2025 at 05:46 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/065754-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/065754-2025 16th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://supplierlive.proactisp2p.com/Account/Login - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05cda8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05cda8.json.