---
title: "Provision of Off Site Storage and Records Management"
ocid: "ocds-h6vhtk-05ce6e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ce6e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ce6e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05ce6e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT OF FINANCE"
published: "2025-12-17"
---

# Provision of Off Site Storage and Records Management

Buyer: DEPARTMENT OF FINANCE  
Current stage: Award  
OCID: ocds-h6vhtk-05ce6e

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## Summary

The Department of Finance in Northern Ireland is overseeing the procurement for the provision of "Off Site Storage and Records Management" services, utilising an open procedure method. This contract, with a legal basis tied to the UK Procurement Act 2023/54, has concluded its award stage as of 17th December 2025. It encompasses multiple lots, with services intended for various governmental bodies, including the Department for the Economy, Belfast Met, and Translink, across regions in the United Kingdom such as Belfast and Craigavon. Key dates are set for commencement, with Lot 1 starting on 1st February 2026, Lot 2 on 1st April 2026, and Lot 3 on 1st November 2026. Each lot carries a distinct contract period with an option for two-year extensions, reaching a maximum duration until 2036. The procuring entity, CPD - Supplies & Services Division, acts as a central procurement function, ensuring adherence to Northern Irish devolved regulations.

This tender offers significant opportunities for growth for businesses specialising in storage and retrieval services. The awarded contract to OASIS Group NI Ltd highlights the potential for large-scale providers in the storage and records management industry to engage in long-term service agreements. Companies capable of delivering comprehensive cargo handling and storage solutions, especially those familiar with public service mandates, stand to benefit from steady demand across the various government departments affiliated with the contract. With the requirement also specifying adherence to high-quality and cost-efficient service criteria, firms that can guarantee reliability and scalability while meeting stringent industry standards are well-suited to pursue such tenders, leveraging them for substantial sector expansion within the public sector.

## Notice

Provision of Off Site Storage and Records Management - The Contract will be split into three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes, * Department for the Economy, * Belfast Met * Department for Infrastructure, * The Executive Office, Department of Health, * Northern Ireland Water, * Translink and * Department of Agriculture Environment and Rural Affairs. This Lot has a requirement date of 1st February 2026. Lot 2: includes, * Department for Communities and the * Department of Education * Education Authority This Lot has a requirement start date of 1st April 2026 and, Lot 3: includes, * Department of Finance This Lot has a requirement start date of 1st November 2026 The buyer reserves the right to amend the contract end dates to facilitate any slippage in the procurement timetable

### Lot Information

Lot 1

Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs. This Lot has a requirement start date of 1st February 2026.

Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal: 2 Periods of 24 Months

Lot 2

Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 2: includes Department for Communities and the Department of Education and Education Authority. This Lot has a requirement start date of 1st April 2026.

Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal: 2 Periods of 24 Months

Lot 3

Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 3: Department of Finance This Lot has a requirement date of 1st November 2026.

Options: The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal: 2 Periods of 24 Months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/083667-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Dec 2025 |
| Submission deadline | 18 Nov 2025 |
| Future notice date | Not specified |
| Award date | 4 Dec 2025 |
| Contract period | 1 Nov 2026 - 31 Oct 2032 |
| Recurrence | 2025-12-18 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £16,000,000 |
| Lots value | £16,000,000 |
| Awards value | £16,000,000 |
| Contracts value | £16,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT OF FINANCE |
| Additional buyers | CPD - SUPPLIES & SERVICES DIVISION |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT3 9HB |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OASIS GROUP NI |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63100000 - Cargo handling and storage services
- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services

## Release History

- 17 Dec 2025 at 10:33 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/083667-2025
- 5 Dec 2025 at 10:04 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/080004-2025
- 17 Oct 2025 at 07:27 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/066105-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/083667-2025
  17th December 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/080004-2025
  5th December 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/066105-2025
  17th October 2025 - Tender notice on Find a Tender

## Notice URLs

- https://etendersni.gov.uk/epps
- https://www.finance-ni.gov.uk
- https://www.finance-ni.gov.uk/ar
- https://www.finance-ni.gov.uk/topics/procurement
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05ce6e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05ce6e.json.