--- title: "Shaped For Me Provider Collaborative Clinical System" ocid: "ocds-h6vhtk-05d02b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d02b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d02b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05d02b.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "OXFORD HEALTH NHS FOUNDATION TRUST" published: "2025-10-20" --- # Shaped For Me Provider Collaborative Clinical System Buyer: OXFORD HEALTH NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-h6vhtk-05d02b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d02b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05d02b.json) ## Summary Oxford Health NHS Foundation Trust is in the planning phase for the procurement of a new clinical information system for the "Shaped For Me" Provider Collaborative in the Thames Valley and Wessex regions. This initiative falls under the industry category of IT services, specifically focusing on consulting, software development, internet, and support for medical software. The procurement process involves preliminary market engagement (PME) to explore innovative solutions, with the goal of replacing the current system by March 2026. A workshop is open for feedback on the current requirements documentation, concluding by 7th November 2025. The total value for this procurement is approximately £400,000, with the contract expected to run from March 2026 to February 2031, and potential renewals extending until 2033. This planning milestone targets engaging suppliers who can offer technologically advanced solutions within the mental health care domain, encouraging collaboration across the government and private sectors. This procurement presents substantial prospects for businesses specialising in clinical information systems, particularly those capable of supporting the integration of mental health services across multiple care systems. Companies experienced in developing versatile IT solutions that cater to healthcare interoperability and enhancement of patient pathways stand to benefit significantly. SMEs are encouraged to participate, as the procurement is designed to be inclusive, enabling them to bring forward state-of-the-art technologies and innovative approaches that align with the strategic goals of the Provider Collaborative. Successful bidders will contribute to improved service delivery for a wide-reaching population of approximately 5.5 million, further establishing their market presence within the UK health sector. ## Notice Oxford Health NHS Foundation Trust ("OHFT", "the Trust") wishes to undertake Preliminary Market Engagement ("PME") for a patient flow clinical information system. This system shall be used in the "Shaped for Me" Thames Valley and Wessex Adult Secure Provider Collaborative ("the Provider Collaborative") - https://tvwadultsecurepc.nhs.uk/. A Provider Collaborative is a collaboration of public, private, and voluntary sector organisations that aim to deliver unified care across one or more Integrated Care Systems (ICS) irrespective of organisational boundaries. ICSs operate at "system" level, while Provider Collaboratives are a way of organising providers at "place" or "neighbourhood" level to actually deliver services. Their purpose is to: - **Coordinate care at scale** - working across multiple trusts to reduce unwarranted variation in services and outcomes. - **Share resources and expertise** - for example, specialist clinical staff, digital systems, or estates. - **Deliver efficiency and value** - by pooling procurement, back-office functions, or clinical services. - **Improve patient pathways** - so that patients experience more consistent, timely, and equitable care. Provider collaboratives can be subdivided as follows. For the avoidance of doubt, this process is for a Mental Health Provider Collaborative: - **Acute provider collaboratives** - usually groups of hospitals working together (e.g. elective hubs, cancer pathways). - **Mental health provider collaboratives** - often formed first, managing specialised commissioning budgets (e.g. for CAMHS Tier 4 beds, forensic services). - **Community and ambulance collaboratives** - less common but emerging, focusing on joined-up out-of-hospital care and urgent response. Provider Collaboratives can meet their goals through the following activities: - Run managed clinical networks across their member trusts. - Agree joint governance and shared leadership (boards, committees). - Take on delegated budgets from NHS England/ICSs to manage specialised services. - Lead on service transformation programmes, e.g. reducing waiting lists, setting up shared digital records, or improving discharge processes. The Shaped for Me Provider Collaborative is a partnership of seven mental health service providers (NHS Trusts and independent sector providers) working across five Integrated Care Systems, with a total population of around 5.5 million people. It delivers low and medium adult secure mental health services, including: - Low and medium secure care for adult patients with forensic mental health needs. - Low and medium secure care for adult patients with forensic mental health needs and Learning Disability and/or Autistic Spectrum Condition. - Forensic Community Mental Health services. The Trust is the Lead Provider in the Provider Collaborative. It is contractually obliged to procure, manage and maintain a suitable digital clinical system to all providers within the collaborative. The Trust entered into a contract with for its incumbent solution on the 13th October 2021 to provide a patient flow solution that could be further configured to meet the Trust's needs. This was deployed in the Provider Collaborative's Forensic services but not in Adult Eating Disorders ("AED") or Child and Adolescent Mental Health Services ("CAMHS"). The solution has been classified as end-of-life in October 2026 on the expiry of the current contract. The Trust must procure and deploy a new solution (transition for Forensics and new implementation in AED and CAMHS) to replace the incumbent solution. ### Planning Information There is no Provider Collaborative specific solution in the market that the Trust is aware of. The Trust needs to undertake this PME to identify how different solutions could meet its required outcomes. This PME process will help to inform the Trust about the current state of the market, available systems and solutions, and investigate procurement options. The Trust wishes to collaborate with a range of suppliers specifically the review its requirements documentation and offer suppliers the opportunity to feedback and comment on our documentation to date. At this stage, the Trust is not looking to enter straight into a procurement process. The main aim of this PME is to understand the technical options available to meet its strategic needs. Further PME processes may be required, and a procurement will take place in due course. The Trust wishes to receive responses from the marketplace about its capabilities and expertise. It is particularly interested in understanding both the: - "State of the Art" - the market's current skills and available technologies; and, - "Art of the Possible" - how skills and technologies can be applied to achieve the Trust's required outcomes. At present, there are not plans for demonstrations or face-to-face meetings; however the Trust reserves the right to undertake additional rounds of PME which may include such activities. Interested parties can access all relevant documents via the Atamis system at: https://atamis-1928.my.site.com/s/Welcome ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/066875-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 12 Jan 2026 | | Award date | Not specified | | Contract period | 2 Mar 2026 - 28 Feb 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OXFORD HEALTH NHS FOUNDATION TRUST | | Locality | OXFORD | | Post town | Oxford | | Postcode | OX4 4XN | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Oxford | | Electoral ward | Littlemore | | Westminster constituency | Oxford East | | Delivery location | TLJ14 Oxfordshire CC | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48180000 - Medical software package - 48814400 - Clinical information system - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 20 Oct 2025 at 16:12 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/066875-2025 - 20 Oct 2025 at 16:07 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/066872-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/066875-2025 20th October 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/066872-2025 20th October 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://atamis-1928.my.site.com/s/Welcome - https://tvwadultsecurepc.nhs.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.oxfordhealth.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05d02b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05d02b.json.